NASA/MSFC plans to issue a Request for Proposal (RFP) for the following Commercial item/services:
LEASE OF OFF-SITE OFFICE SPACE FOR MSFC OFFICE OF THE CHEIF INFORMAITON OFFICER (OCIO) ENTERPRISE APPLICATION COMPETENCY CENTER.
1. FACILITY REQUIREMENTS:
Offsite, leased space is required to house the MSFC Office of the Chief Information Officer (OCIO) Enterprise Application Competency Center. The Enterprise Application Competency Center is comprised of a blended team of contractor and civil service personnel. The offsite space will be used to house multiple NASA project teams and sub teams including prime contractor functional support personnel, technical support teams, as well as NASA subcontractor support teams.
In order to house these project teams, a facility of approximately 150,000 - 175,000 square feet of contiguous space and/or adjacent facilities within a single office complex are required. The space must be located within a 10-mile radius of the Marshall Space Flight Center, Huntsville, AL. The space must be located in quality facilities of sound and substantial construction. It must have a potential for efficient layout to support project requirements and shall meet all standard safety code requirements. A flexible arrangement must be provided to accommodate shifts in layout to meet different project phases.
The electrical and air conditioning systems shall be capable of supporting normal office space needs, including personal computer workstations and network communication equipment.
Vehicle parking spaces are required at the ratio of one space for every 200 net usable square feet of Government-leased space.
All facilities must be handicap accessible.
All normal operational requirements will be required including electricity, water, and heating/cooling.
Grounds Maintenance
The Landlord shall maintain the grounds around the building at the Landlord’s expense in accordance with the following schedule, as a minimum:
1. Mowing and trimming shall be done biweekly, unless the grass height is less than 4 inches.
2. Mowing and trimming of lawn areas shall be performed, including areas around designated facilities, parking lots, portals, and storage pads to a height of approximately 2 to 3 inches using finish mowers and string trimmers.
3. Weed trimming around signs, posts, poles, and guardrails is also required.
4. Trimming of hedges and bushes providing safety, along with a neat and orderly appearance, is required on a routine basis.
5. Bushes, saplings, and trees shall be removed in a timely manner from fence rows, rights of way, roadways, and other requested areas to eliminate safety hazards.
6. Storm debris such as fallen trees and limbs; clogged drainage channels; and other storm-related effects shall be removed in a timely manner.
7. Snow/ice from sidewalks, parking areas, and roadways shall be removed to allow safe ingress/egress for employees. Removal shall commerce within 4 hours of the customer request, unless a quicker response is required for the safe ingress/egress of employees.
8. The spreading of salt, ice melt, sand, or grit to eliminate slippery conditions on sidewalks, parking areas, and roadways shall be performed in order to assure safe ingress/egress of employees and vehicles.
9. The Landlord shall also perform minor repairs on areas and associated infrastructure such as signs, fences, gates, benchmarks, etc., caused by erosion, subsidence, settlement, displacement, tire rutting, scalping, and skidding by machinery, vandalism, overgrown vegetation, burrowing animals, and storm damage. All repaired areas shall be covered with topsoil that is free of rocks and debris, seeded and fertilized.
10. Paved area maintenance shall include renewing painted stripes in parking areas; maintain visitor and handicapped parking spaces; seal asphalt; patch holes and cracks; and clean parking areas.
Refuse Removal
Landlord shall provide at the Landlord’s expense the required refuse removal services. This includes, but is not limited to, collection and disposal of trash from facilities, lawns, fence rows, rights of way, roads, parking areas and sidewalks; emptying of cigarette ash cans and outdoor trash receptacles; and the collection and disposal of dead animals. The Landlord shall not allow build-up of excess refuse on premises or on grounds of premises.
Janitorial/Cleaning
Landlord shall provide routine cleaning and refuse/debris removal at the Landlord’s expense from the interior of the building in accordance with the following schedule, as a minimum:
Daily (5) Days Per Week
1. Spot clean spills and stains on carpeted and hard surface floors.
2. Clean, sanitize and polish all vitreous fixtures, including toilet bowls, urinals, hand basins, walls, and exposed pipes under sinks.
3. Sweep and (sanitized) wet mop floor in restrooms.
4. Clean all glass and mirrors in restrooms.
5. Empty and remove all trash, spot cleaning and replace can liners in restrooms.
6. Refill all restroom dispensers.
7. Vacuum high traffic areas (halls and entrances).
8. Clean break rooms daily.
9. Clean and sanitize drinking fountains.
10. Empty and remove all trash and replace can liners in all offices.
Weekly
1. Spot clean reception lobby glass, including front door and any other partition or door glass.
2. Dust mop resilient and hard floors and/or vacuum carpeted floors in all locations.
3. Clean and mop entrance area including mats.
4. Sift and clean sand urns.
5. Sweep inside/outside stairs, ramps, and landings.
6. Spray buff all hallways (tile floors).
7. Vacuum inside the offices.
Monthly
1. Dust all exposed filing cabinets, bookcases, and shelves.
2. Low dust all horizontal surfaces to hand height of 72 inches. Including sills, ledges, molding, shelves, picture frames, etc.
3. Remove dust and cobwebs from ceiling areas.
4. Spot clean furniture.
5. Empty, clean, refill sand urns.
6. Mop inside/outside stairs, ramps, and landings.
Quarterly
1. High dust above hand height all horizontal surfaces, including shelves, moldings, ledges, supply and return air grills.
2. Clean the entire reception lobby glass including front door and any other partition glass.
Semi-Annual
1. Vacuum furniture.
2. Strip and wax vinyl tile flooring.
3. Clean carpeting
4. Dust Venetian blinds.
Annually Wash exterior and interior windows.
Pest Control Services
The Landlord shall provide pest control services every 90 days. The service shall be performed on the exterior as well as the interior of the building, including the kitchen/break area, restrooms, lobby, office areas, conference room, storage area, and the publications storage area.
Office furniture will be provided as specified below. Furniture should be clean, in good operating condition, and reasonably coordinated.
The following minimum private office and furniture requirements are needed:
• One private senior management office (160 - 300 square feet) with space for one administrative assistant. The Office shall be furnished with appropriate executive furniture including desks, chairs, credenzas, ADP workstations, small meeting tables and chairs, bookcases, and filing cabinets
• 15 middle management offices (120 - 225 square feet) furnished with appropriate middle management furniture. Each office shall be furnished with a desk, chair, credenza, filing cabinets, bookcases, ADP workstation, and small meeting table and chairs
• 115 private offices (80 - 150 square feet) furnished with an ADP workstation, desk, chair, filing cabinets, and bookcases
• 350 cubicles (100 - 150 square feet) furnished with ADP workstation, desk, chair, filing cabinet, and bookcase
A minimum of 24 conference rooms are required as follows:
• 6 large conference rooms with capacity for 30 or greater each, to include conference room table, chairs, white boards, and appropriate audio/visual capability for electronic presentations. (See 2.B., other network requirements)
• 12 medium conference rooms with capacity up to 30 each to include conference room table, chairs, white boards, and appropriate audio/visual capability for electronic presentations. (See 2.B., other network requirements)
• 6 small conference rooms with capacity up to 10 each to include conference room table, chairs, white boards, and appropriate audio/visual capability for electronic presentations. (See 2.B., other network requirements)
One auditorium is required for large employee gatherings. The auditorium should provide seating for a minimum of 100 employees. The auditorium shall include audio/visual capability for electronic presentations.
A minimum of 16 Testing Rooms are required as follows:
• Nine small testing rooms are required, each with a capacity to accommodate 8 to 12 ADP workstations, chairs, filing cabinets, whiteboards, and appropriate audio/visual capability for electronic presentations. (See 2.B. Other network requirements)
• Seven large testing rooms are required, each with a capacity to accommodate 13 to 32 ADP workstations, chairs, filing cabinets, whiteboards, and appropriate audio/visual capability for electronic presentations. (See 2.B. Other network requirements)
The landlord shall provide an area, approximately 750 square feet, suitable for a computer/network laboratory. NASA shall provide additional physical security for this room. The room must have the capability to be attached directly to a WAN connection, provide access to additional air handling/cooling capacity, and access to additional electric power sources.
The landlord shall provide a break room/kitchen area and a supply room.
2. TECHNICAL INFRASTRUCTURE REQUIREMENTS:
A. Telephones and Facsimile
NASA will provide its own telephone and facsimile capability. The landlord shall provide telephone and facsimile twisted pair telephone wiring and cabling within the building to support this service. At a minimum, there shall be one telephone circuit and connect point per office, cubicle, conference room, and ADP workstation in each of the testing rooms.
The Landlord shall ensure that inside building cellular phone coverage with MSFC's local provider (AT&T and Verizon) is available.
The Landlord shall also provide an overhead paging system with telephone interface. NASA will install, or retrofit an existing, overhead paging system that would allow dissemination of MSFC Emergency Announcements into the facility. This would be accomplished via a telephone interface into a paging amplifier.
B. Computer Networks
NASA will provide its own desktop, network, and other computer hardware and support services. The landlord shall provide cabling and wiring to support a local area network (LAN). At a minimum, there shall be one LAN circuit and connect point per office, cubicle, conference room, and ADP workstation in each of the testing rooms.
The landlord shall offer network infrastructure within and around the premises such that an external wide area network (WAN) connection may be established, at NASA's expense, from the premises to the NASA WAN.
Other network requirements include:
• An existing Category 5 or 5e or Category 6 twisted pair Ethernet cabling infrastructure with proper installation characteristics complying with IEEE specifications.
• Uninterruptible Power Supply (UPS) or generator backup in communication equipment rooms or main core location.
• Raised floor main communications equipment room.
• Line-of-sight path to MSFC Campus for possible addition of wireless services to reduce leased circuit costs.
• Communications equipment rooms available within 100 meter (328.8 feet) range of all offices.
• Provisions for local common carrier access such as BellSouth, Verizon, and KMC/CenturyTel, preferably within range of Verizon's local Huntsville Facilities so existing dark fiber circuits could be relocated.
• If several buildings are to be utilized, fiber optic pairs or acceptable conduit paths where circuits could be extended between all buildings back to one central equipment room location.
• No overhead asbestos materials.
• The landlord shall allow NASA to install communications assets such as overhead paging systems, card readers, communications cabling, conference room equipment (including videoconferencing system, teleconferencing systems, and audio visual systems required to support electronic presentations) and ceiling mount televisions.
• The tenant may remove services and equipment upon termination of lease.
• The landlord shall define processes to support moves, adds, and changes to electrical outlet and lighting locations to support specific communications requirements. Also provisions to add additional (possibly enhanced) electrical feeds to accommodate specific computing/communications needs.
The NAICS Code and Size Standard are 531210 and $6.5, respectively.
The anticipated release date of RFP NNM08248810Q is on or about July 7, 2008 with an anticipated quotation due date of on or about July 21, 2008.
All responsible sources may submit a quotation which shall be considered by the agency.
An ombudsman has been appointed. See NASA Specific Note "B".
The solicitation and any documents related to this procurement will be available over the Internet. These documents will reside on a World-Wide Web (WWW) server, which may be accessed using a WWW browser application. The Internet site, or URL, for the NASA/MSFC Business Opportunities page is
http://prod.nais.nasa.gov/cgi-bin/eps/bizops.cgi?gr=D&pin=62
Prospective offerors shall notify this office of their intent to submit an offer. It is the offeror's responsibility to monitor the Internet site for the release of the solicitation and amendments (if any). Potential offerors will be responsible for downloading their own copy of the solicitation and amendments (if any). Any referenced notes may be viewed at the following URLs linked below.
All contractual and technical questions must be submitted in writing (e-mail or FAX) to MSFC, PS32/Ketela K. Helton, MSFC, AL 35812, Email: Ketela.K.Helton@nasa.gov and Fax: (256) 544-9162 not later than 4:00 p.m. July 21, 2008. Telephone questions will not be accepted.
