AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT Page 1 of Pages
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1. CONTRACT ID CODE |3.EFFECTIVE DATE October 13, 2000
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2. AMENDMENT/MODIFICATION NO. 3
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4. REQUISITION/PURCHASE REQ. NO. 00-1349/VRM
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5. PROJECT NO. (If applicable)
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6. ISSUED BY N CODE
U.S. Department of Labor, ETA/OGCM
Division of Acquisition and Assistance
200 Constitution Avenue, NW
Room S-4203
Washington DC 20210
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7. ADMINISTERED BY (If other than Item 6) N CODE
U.S. Department of Labor, ETA
200 Constitution Avenue, N.W.
Room
Washington, DC 20210
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8. NAME AND ADDRESS OF CONTRACTOR (No. Street, County, State and ZIP Code)
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[X]9A. AMENDMENT OF SOLICITATION NO RFP-DCS-00-42
9B. DATED (See Item 11) 08-23-2000
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[ ]10A. MODIFICATION OF CONTRACT/ORDER NO.
10B. DATED (See Item 13)
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11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
[ ] The above numbered solicitation is amended as set forth in Item 14.
The hour and date specified for receipt of Offers [x] is extended, [ ]
is not extended.< ** hour & date for receipt of offers is extended to: 2:00pm est,
offers must acknowledge receipt of this amendment prior to the hour and date
specified in the solicitation or as amended by one of the following methods:
(a) By completing Items 8 and 15, and returning copies of the
amendment; (b) By acknowledging receipt of this amendment on each copy of the
offer submitted; or (c) By separate letter or telegram which includes a
reference to the solicitation and amendment numbers. FAILURE OF YOUR
ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF
OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR
OFFER. If by virtue of this amendment you desire to change an offer already
submitted, such change may be made by telegram or letter, provided each
telegram or letter makes reference to the solicitation and this amendment, and
is received prior to the opening hour and date specified.
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STANDARD FORM 30 (REV.10-83) Prescribed by GSA FAR(48 CFR) 53.243
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AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT Page 1a of Pages
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12. ACCOUNTING AND APPROPRIATION DATA (If required)
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13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES
THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
[ ] A.THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority)
THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT/ORDER
NO. IN ITEM 10A.
[ ] B.THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE
ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation
data,etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
[ ] C.THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
[ ] D.OTHER (Specify type of modification and authority)
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E. IMPORTANT: Contractor [ ] is not, [ ] is required to sign this
document and return copies to the issuing office.
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14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings,
including solicitation/contract subject matter where feasible).
THE DUE DATE FOR THIS SOLICITATION IS EXTENDED UNTIL 2:00PM,
NOVEMBER 9, 2000.
< see continuation sheet
except as provided herein, all terms & conditions of the document referenced in
item 9a or 10a, as heretofore changed, remain unchanged & in full force & effect
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15a. name and title of signer | 16a. name and title of contracting
(type or print) | officer (type or print)
| keith a. bond
| contracting officer
|
________________________________________|_______________________________________
15b. contractor/offeror | 16b. united states of america
_________________________ | _________________________________
(signature of person authorized to sign)| (signature of contracting officer
________________________________________|_______________________________________
15c. date signed | 16c. date signed 10-13-2000
________________________________________|_______________________________________
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STANDARD FORM 30 (REV.10-83)
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CONTINUATION PAGE
14. RESPONSES TO TECHNICAL QUESTIONS
1. Section J of the RFP appeared to be missing from the on-line
version of the RFP documents. Could you please send or e-mail
Section J of the RFP?
1a. Section J attachments can be downloaded at
WWW.WDSC.ORG/SGA/RFP.HTM under the heading "Contract Application
Forms and Instructions."
2. Is there an incumbent on this contract? Who is the incumbent?
2a. The incumbent is Dynamic Technology Systems, Inc., of
Alexandria, Virginia. Information pertaining to the incumbent can be
found in Section B of the RFP.
3. In section L. 7 on page L-6, the RFP states that company senior
or general managers or consultants cannot make any part of the oral
presentation. Does this mean that they cannot attend the
presentation? Is it permissible for the president of the company to
attend as long as he does not give any part of the presentation?
3a. Presidents, company senior or general managers can attend the
presentation as observers and are not allowed to participate in any
part of the Oral Presentation. However, as stated in Section L.7,
sub-section 4, a maximum of five contractor personnel (prime and
subcontractor) may participate and the offeror may send two
non-participating representatives to observe.
4. Could you please send Tidewater a hard copy of the RFP documents?
4a. Yes.
5. At what Internet site can I find the questions & answers from
other bidders?
5a. WWW.WDSC.ORG/SGA/RFP.HTM
6. How many references are normally submitted by bidding firms, and,
do we send out the eval forms to our references and then send them
to you, or is the eval form given to us for use as an example?
6a. The government normally checks 3 to 5 past performance
references for each offeror. The Past Performance Evaluation
Questionnaire form is sent to offerors' references by the Division
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of Contract Services. Offerors are asked to provide past
performance information described on Attachment J.7.
7. How many people are expected to attend each National Safety and
Health conference?
7a. The number of people at each National Conference is
approximately 250.
8. What types of environmental, health, and safety issues do you
anticipate will be covered under this contract?
8a. Any facility-related safety issues/hazards ranging from asbestos
to vehicle safety, electrical, sanitation.
9. In Task IX, the RFP references TAG 6-M, Parts 3, 4, and 5. How
can we obtain these documents?
9a. Please contact Vera Montague for hard copies of TAG 6-M, Parts
3, 4, and 5. She can be reached on (202) 219-8698 x141 or via
e-mail at vmontague@doleta.gov.
10. My questions are: a) What amount of time will the ES/AT be
involved or can be expected to be involved in the activities and
work assignments of the Quality of Life team?
b) Will the ES/AT be expected to maintain an office in Washington?
Reasoning: These questions are asked to enable me to fairly estimate
the amount of travel time and lodging needs of the ES/AT to
participate in all activities and work assignments and to examine
the possible need to maintain an office and temporary housing in
Washington.
10a-b The ES/AT is a contracted position through this contract to be
housed at the National Office of Job Corps in Washington, U.S.
Department of Labor. The person occupying this position is expected
to be a part of the overall team (Quality of Life) that deals with
wellness (health) and residential living programs. Q of L meetings
are weekly. Occasionally, there are joint work groups between
health and safety personnel.
11. Will you clarify who is expected to be readily
available/responsive? The ES/AT, PC/AT, P.E. or all? Reasoning:
These questions are asked to allow me to fairly estimate the amount
of travel time and lodging needs for each key professional.
b)Will you clarify what time frame is meant by "readily available?"
11a.. All should be readily available, however, if the company's key
professionals reside outside of Washington, D.C., travel time will
be factored for any and every meeting.
12. Am I correct that the statement "...as needed basis sufficient
to perform the requirements of the contract" will not exceed the
estimated hours as set on page 14 of 76 which were: ES/AT - Full
time, approximately 2000 hours per year Env. Engineer, P.E. - 75% of
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full time, approximately 1500 hours per year. PC/AT - 35-45% of full
time, approximately 700-800 hours per year.
Reasoning: This question is asked for clarification purposes.
12a. Full time is 2087 hours per year. The Environmental Engineer,
P.E. should be dedicated at 75% of a full time equivalent or 1565
hours per year. The PC/AT should be dedicated at 35-40% of a full
time equivalent or 730-835 hours per year.
13. Am I correct that the statement wording "...devote 100% of their
time..." is made with the understanding that the Environmental
Engineer will only maintain 75% of a full time equivalent, and the
Project Coordinator will only maintain 35-40% of a full time
equivalent, and that they will devote 100% of that time which is
allotted to this project.
Reasoning: This question is asked for clarification purposes.
13a. The Environmental Engineer must dedicate 75% (1565 hours) of
the of a full time equivalent on the project. The Project
Coordinator must dedicate 35-40% (730-835 hours) of a full time
equivalent on the project. Please note that the 3) Environmental
Specialist/Associate Trainer (ES/AT) must dedicate 100% (2087 hours)
of the full time equivalent on the project.
14. What types of training classes will be required for this
contract? How many people will there be in a typical training class?
14a. The contract states that if we do training we will do it in
lieu of the conference. Training topics would be decided based on
need. They would generally be around whatever issues are priority:
for example, last year we had issues around scaffolding; this year
around diving boards. The training sessions would cover the same
population listed in number 1.
15. Based on the estimated number of hours listed in Section C.3,
it does not appear that 5 to 5.5 professional person years will be
utilized on this contract. Do you anticipate an increased level of
effort over what is stated in Section C.3?
15a. No.
16. Is the project director that is mentioned in Section M.3 (page
M-2) the same person as the project coordinator?
16a.. They are one in the same.
17. Does the project coordinator/associate trainer have to be a
trainer in food service and residential sanitation? Can the
associate trainer be a different person than the project
coordinator?
17a. No, Food Service and residential sanitation could utilize the
services of a trainer other than the Project Coordinator.
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18. Task II & Task VII - Who pays for conference expenses such as
the conference room and catering?
18a. The contractor should budget for all meeting costs.
19. Task III - Who pays for the cost of printing & shipping the
quarterly newsletter? If this expense is to be covered under the
proposal please give an approximate quantity of newsletters that
will be required.
19a. Task III; the government will be responsible for all costs
associated with the printing and distribution the newsletter.
20. On page C-4 it is estimated that there will be 220 consultant
hours needed to fulfil the contract requirements. Are these hours
covered under the proposal or paid for separately?
20a.. Consultant hours are covered under the proposal
21. On pages L-7, 8 concerning the oral presentation, there is
mention of both a slide projector and an overhead projector. Are
both media available for use during the presentation? The
presentation to be submitted with the bid is to be in the format of
page-size overhead transparencies, not slides, correct? Please
clarify?
21a. Pursuant to Section L.8 of the solicitation, the government
will provide an overhead slide projector for offerors use during the
oral presentation. Each offeror must use black and white overhead
transparencies (slides) to document key points of its presentation.
The overhead transparencies (slides) must be 8.5 by 11 inches.
22. In section M3, evaluation Criterion A - Individual Staff
Experience and Qualifications, states that resumes are to be
submitted for each professional personnel. Which staff are
considered "professional personnel?"
22a. Professional personnel are all positions that are not clerical
or administrative.
23. Am I to submit letters of intent for my consultants and
subcontractor?
23a.. Letters of intent should be submitted for all consultants,
subcontractor staff and any professional personnel that are not
current employees of the prime contractor. The letters of intent
may reflect agreement on salary, benefits and position.
24. Pursuant to Section C. 3 SPECIFIC REQUIREMENTS, the key
personnel positions are identified below as:
(1) Project Director/Coordinator/Associate Trainer (PC/AT) (2)
Environmental Engineer, PE (3) Environmental Specialist/Associate
Trainer (ES/AT)
25. Section L of the above-reference solicitation is amended to
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incorporate the following clauses:
L.10 LETTERS OF COMMITMENT - KEY PERSONNEL, (OCT 2000)
(a) All proposed key personnel require written, signed (by
employee/contingency hire), and dated letters of commitment. The
Offeror shall provide letters of commitment from current employees
that state they: (1) will remain employed by the Offeror; and (2)
will work full time, or the percentage of time designated in the
RFP, for at least one year on the resultant contract if awarded to
the Offeror..
2. Letters of commitment must be submitted for contingency hires,
defined as persons not currently employed but who have executed a
binding letter of commitment for employment with the Offeror, if the
Offeror receives award under subject solicitation. The letter of
commitment must reflect agreement on salary, benefits and position.
New hires may not be proposed for key personnel. (A new hire is
defined as specified or unspecified persons to fill an empty
position who are neither identified as a current employee of the
Offeror (or proposed subcontractor) nor as a contingency hire).
3. For those key personnel designated by the Contracting Officer, a
binding signed employment contract between the key person(s) and the
employer/offeror contingent upon DOL awarding the employer/offeror
the resultant contract must be provided with the proposal in order
for the proposal to be considered responsive or technically
acceptable. The employment contract must: (1) be for at least one
year from the date of the award of the contract by DOL to the
employer/offeror; (2) state that the employee will work full time,
or the percentage of time designated in the RFP, on the resultant
contract if awarded to the employer/offeror; and (3) the employment
contract must address salary, benefits, and position.
L.11 CONFIRMATION OF PROPOSED KEY PERSONNEL (OCT 2000)
The following certificate shall be provided upon request by the
Contracting Officer should discussions be required and revisions
and/or best and final offers be requested.
"I certify that the proposed key personnel are still available for
performance under any contract resulting from this solicitation, and
that the letters of commitment are still valid. I base this
certification on written and/or oral confirmation which I received,
within the past 30 days, from each individual proposed to fill the
Key Personnel requirements. I further certify that I possess copies
of written confirmations I received from each individual, and/or a
memorandum to the file documenting oral confirmation of that
individual's availability. I further promise to immediately inform
the Government of any changes in the availability of any proposed
key personnel.
Date of Certification
By (Name and Signature of company president)
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26. Section H. 22 - OPTION TO EXTEND THE TERMS OF THE CONTRACT -
(FAR 17.208), is hereby incorporated into the above-referenced
solicitation as follows: OPTION TO EXTEND THE TERMS OF THE CONTRACT
- SERVICE (FAR 17.208(g))
1. The Government may extend the terms of this contract by written
notice to the Contractor at least 60 calendar days before the
contract expires. This notice does not commit the Government to an
extension.
2. If the Government exercises this option, the extended contract
shall be considered to include this option provision.
3. The initial period of this contract may be extended by one year,
at estimated costs and indirect costs as follows:
Option
Year Estimated Cost Indirect Cost Total Estimated
The total duration of this contract, including the exercise of any
options under this clause, shall not exceed ( ) years.
4. Estimated costs, including any indirect costs, for the options
years shall be determined at the time of contract execution. Any
anticipated deviations from total pre-estimated option year costs
must be presented to the Contracting Officer in writing, with an
explanation and justification of the anticipated deviation(s), 10
calendar days after receipt of notice by the contractor of the
Government 's intention to exercise the option to extend the term of
the contract. No deviations from the total pre-established option
years estimated costs shall be permitted without the written consent
of the Contracting Officer. Deviations which would increase the
total pre-established option year estimated costs by more than 10
percent shall not be permitted under any circumstances.
27. Section H. 23 - KEY PERSONNEL, is hereby incorporated into the
above-referenced solicitation as follows:
KEY PERSONNEL
The personnel specified below or in attachment to this contract are
considered to be essential to the work being performed hereunder.
Prior to diverting any of the specified individuals to other
programs, the Contractor shall notify the Contracting Officer
reasonably in advance and shall submit justification (including
proposed substitutions) in sufficient detail to permit evaluation
of the impact on the program. No diversion shall be made by the
Contractor without the written consent of the Contracting Officer;
Provided, that the Contracting Officer may ratify in writing such
diversion and such ratification shall constitute the consent of the
Contracting Officer required by this clause. The below list or
attachment to this contract may be amended from time to time during
the course of the contract to either add or delete personnel, as
appropriate.
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For the purpose of this contract, the key personnel positions are
identified below as:
Name/Title
28. Section M.3 EVALUATION CRITERIA AND BASIS FOR AWARD (BEST VALUE)
evaluation criteria A. INDIVIDUAL STAFF EXPERIENCE AND
QUALIFICATIONS (35 POINTS) is deleted in it entirety and replaced
with the following:
EVALUATION CRITERIA AND BASIS FOR AWARD (BEST VALUE)
A. INDIVIDUAL STAFF EXPERIENCE AND QUALIFICATIONS (35 points)
This section of the proposal shall include sufficient information
for judging the quality and competence of staff proposed to be
assigned to the project to assure that they meet the required
qualifications. Successful performance of the proposed work depends
heavily on the qualifications of the individuals committed to this
project, and the adequacy of the time commitment for each individual
in relation to the specific tasks that they will perform.
Accordingly, the Government, in its evaluation of the contractor's
proposal, will place considerable emphasis on the contractor's
commitment of personnel qualified for the work involved in
accomplishing the assigned tasks.
This section of the proposal shall provide the current employment
status of personnel proposed for work under this RFP--i.e., whether
these personnel are currently employed by the contractor or are
dependent upon planned recruitment or subcontracting. Where
subcontractors or outside assistance are proposed, organizational
control shall be clearly delineated so as to demonstrate and ensure
responsiveness to the needs of the Government.
The following information shall also be furnished:
1. The proposed Project Director;
2. The proposed project organization;
3. The time commitment of all professional personnel assigned to the
project (the number of hours per month that each individual will
devote to the project over its life), as well as "Letters of
Intent"for each professional personnel;
4. A resume for each professional personnel to be assigned to the
project. At a minimum, each resume shall include:
(a) The individual's current employment status and previous work
experience, including position title, dates in position, duties
performed, and employing organization. Duties shall be clearly
defined in terms of the role performed, i.e., management, team
leader, consultant. Also, indicate whether each individual is
currently employed by the contractor, and (if so) for how long.
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(b) A statement of the work that the individual has completed or
which is currently underway for work that is relevant to the
proposed work on the demonstration project.
(c) The individual's educational background;
(d) The position to which the individual would be assigned for the
project and the type of work that they would perform in that
capacity.
Please be advised that offertory shall be evaluated under this
factor based on the following:
(I) The experience and qualifications of the proposed Environmental
Specialist/Associate Trainer (ES/AT) and the amount of time
committed to the project. This person shall be a qualified
professional Environmental Specialist/associate Trainer (ES/AT);
have a College Degree from accredited college and / or 3-5 years of
experience in the Environmental Health or other health related areas
preferred; have Public speaking or teaching experience and an
ability to write memoranda, reports and letters. (Writing Sample
Required); be able to travel 4-8 times per year, sometimes on short
notice, across the US and its territories;
(ii) The experience and qualifications of the proposed Project
Director/Coordinator/Associate Trainer (PC/AT) and the amount of
time committed to the project. This person should have a Bachelor's
Degree from an accredited college in Environmental Health, Safety,
Engineering, Public Health or other health related areas plus 5
years of related experience preferred; have Public speaking or
teaching experience and an ability to write memoranda, reports and
letters. (Writing Sample Required); be able to travel 4-8 times per
year, sometimes on short notice, across the US and its territories;
(iii) The experience and qualifications of the proposed Professional
Engineer and the amount of time committed to the project. This
person shall be a qualified professional with no less then 3-5 years
of experience in the maintenance and operation of wastewater
treatment, drinking water distribution, and storage systems;
underground storage tanks, sick building syndrome; toxic and
hazardous waste removal procedures.
(iv) The time commitment of all personnel assigned to the project
(the number of hours per month that each individual will devote to
the project over its life), as well as "Letters of Intent" for each
professional personnel. All professional personnel must devote 100%
of their time to the project except where percentage of time of
professional personnel is designated in the RFP.
(v) A resume for each professional personnel to be assigned to the
project. At a minimum, each resume shall include:
(a) The individual's current employment status and previous work
experience, including position title, dates in position, duties
performed, and employing organization. Duties shall be clearly
defined in terms of the role performed, i.e., management, team
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leader, consultant. Also, indicate whether each individual is
currently employed by the contractor, and (if so) for how long.
(b) A statement of the work that the individual has completed or
which is currently underway for work that is relevant to the
proposed work.
(c) The individual's educational background;
(d) The position to which the individual would be assigned for the
project and the type of work that they would perform in that
capacity; and
(vi) Staffing charts listing names, qualifications, and experience
of professional personnel (including outside consultants), staff
time/time loading charts showing the amount of time each staff
person will devote to each task and sub-task, and an indication of
how staff will be allocated to perform all necessary field work
during the project.
29. Section C.3 - SPECIFIC REQUIREMENTS, (PROJECT
COORDINATOR/ASSOCIATE TRAINER) is hereby amended to incorporate the
following information into the above-referenced solicitation:
Major Requirements: Bachelor's Degree from an accredited college in
Environmental Health, Safety, Engineering, Public Health or other
health related areas plus 5 years of related experience preferred;
have Public speaking or teaching experience and an ability to write
memoranda, reports and letters. (Writing Sample Required); be able
to travel 4-8 times per year, sometimes on short notice, across the
US and its territories;
*PLEASE NOTE: PAGE 1 OF ATTACHMENT J.2, (COST AND PRICE ANALYSIS)
HAS BEEN REVISED.
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