NASA/JSC plans to issue a Request for Proposal (RFP) for the following Commercial item/services:
The scope of the Just-In-Time (JIT) for Purchase and Delivery of Centerwide Civil Servant Office Supplies procurement provides office supply products in the following categories for the Johnson Space Center, including Ellington Field and the Sonny Carter Training Facility. This includes offering of office products/supplies listed in the firms commercial office supply catalog. Categories include, but are not limited to:
Binding and Filing;
Cases and Portfolios;
Mailing and Shipping Supplies;
Office Essentials (clips, notes, books, tape, etc.);
Optical disks and CD-ROMs;
Ergonomic Products (wrist and foot rests);
Clocks;
Paper (copier, computer, labels, etc.) - Minimum Recycled Content compliant;
Ink/Toner Cartridges (new and remanufactured, when available);
Visual Communications and Meeting Aids;
Writing Instruments (pens, pencils, markers) - AbilityOne compliant.
The JIT Office Supplies vendor shall comply with all of the following requirements during performance of this contract:
- As some of the office supplies contemplated by this statement of work may be available on the Procurement List maintained by the Committee for Purchase From People Who Are Blind or Severely Disabled, in accordance with the Javits-Wagner-O'Day Act (41 U.S.C. 46-48(c)), the vendor is required to be authorized to distribute AbilityOne products by the Committee for Purchase From People Who Are Blind or Severely Disabled regarding the ordering of supplies that are determined to be "essentially the same" as AbilityOne (formerly JWOD) products.
- In accordance with Executive Order 13101, Greening the Government Through Waste Prevention, Recycling, and Federal Acquisition, products offered in the category of copy paper must comply with the requirement for a minimum of 30% recycled content. Additionally, the vendor must offer products in the category of ink/toner cartridges that are remanufactured, if available.
- Supplies must come from local vendor warehouse, not directly from manufacturer.
- Provide a dedicated customer service representative for the JSC JIT Office Supplies administrator/customer support.
- Provide a dedicated delivery driver with a dedicated back-up delivery driver who both must meet minimum security clearance requirements for badging.
- Delivery shall occur in a clearly marked vendor-owned vehicle only.
- Provide Next-Day, direct-to-desktop of ordering user, delivery for orders placed prior to 3 p.m. to the end-user placing the order. There are approx. 50 orders per day to all JSC buildings onsite, Ellington Field, Sonny Carter, and other locations within a 25 mile radius, with majority of orders onsite.
- Provide weekly pickup of used toner cartridges from each floor of each building and as called in occasionally by customer.
- Allow customer returns for credit at cutomer's discretion within 30 days of sale.
- Accumulate all orders for the month into a single combined invoice to submit for payment in lieu of submitting an individual invoice for each order placed. For example, if 1,200 orders are placed during the month, only one invoice summarizing all 1,200 orders would be submitted for payment.
- The monthly invoice shall be broken down to a minimum of the 1st level organization (i.e. JSC directorate office).
- Provide contingency plan for providing supplies in the event of a pandemic.
- Provide for Internet online ordering capability. The vendor shall not accept phone or fax orders under this contract.
- Provide for Internet online capability for the JSC JIT administrator to approve/deny/edit online orders.
- Provide for Internet online capability for the JSC JIT administrator to add/delete users, reset customer passwords and change organizational code/account of users.
- Provide for Internet online capability to search/browse catalog for the JSC JIT administrator ONLY.
- Provide for Internet online capability to track orders.
- Provide for Internet online capability to see if an item is in stock when placing the order.
- Provide for Internet online capability while placing order to minimally include: removing items, changing quantity of items, show individual item and subtotal costs, picture and description of item, and MSDS sheet, if hazardous content.
- Provide training at JSC on internet ordering to approximately 250 - 300 users initially, with the ability to schedule additional refresher training annually.
- Provide for Internet-based online reporting to access: real-time usage data (preferably available online in excel format) to minimally include: ordering organization to the 3rd level (i.e. JSC branch level); item ordered, stock number, quantity, cost, percent recycled content of item.
- Catalogs/sale flyers shall not be included with deliveries;
- Soliciting to customers through e-mail, mail, phone, or deliveries shall not occur.
This procurement is a total small business set-aside. See Note 1.
The NAICS Code and Size Standard are 424120 and 100 employees, respectively.
The anticipated release date of RFP NNJ09275418R is on or about December 22, 2008 with an anticipated proposal due date of on or about January 12, 2009.
All responsible sources may submit a proposal which shall be considered by the agency.
An ombudsman has been appointed. See NASA Specific Note "B".
The solicitation and any documents related to this procurement will be available over the Internet. These documents will reside on a World-Wide Web (WWW) server, which may be accessed using a WWW browser application. The Internet site, or URL, for the NASA/JSC Business Opportunities page is http://prod.nais.nasa.gov/cgi-bin/eps/bizops.cgi?gr=D&pin=73
It is the offeror's responsibility to monitor the Internet site for the release of the solicitation and amendments (if any). Potential offerors will be responsible for downloading their own copy of the solicitation and amendments (if any). Any referenced notes may be viewed at the following URLs linked below.
All contractual and technical questions must be submitted in writing (e-mail or FAX). Telephone questions will not be accepted.
