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This form is used to request official time to prepare or present an EEO Complaint.
Official time to prepare or present an EEO complaint is defined under 29 CFR 1614.605(b) as: “a reasonable amount of official time, if otherwise on duty, to prepare the complaint and to respond to agency and EEOC requests for information.” However the Agency is not obligated to allow the complainant and representative to confer. Employees must obtain written approval from their supervisor or his/her designee prior to using “official time” to prepare for meetings or to respond to EEOC or agency requests for information.
The total amount of official time that will be granted to an employee (or his/her representative if also an Agency employee), will vary, and therefore will not be granted as a designated gross number of hours to be used at the complainant’s discretion. Rather, official time will be determined in each case based on the needs of the employee balanced with the needs of the Agency.
1. I request approval to use official time to prepare/present an EEO complaint. This request is made for the following specific purpose:
______a. To prepare a written formal complaint.
______b. To prepare a response to a request for information on my complaint from
__________________________________________________
______c. To prepare for a meeting with an EEO Investigator on
________________________________________________________________.
______d. To prepare for an EEOC hearing scheduled for _________________ .
______e. Other (please explain and provide detailed information, such that
a
determination can be made as to the “reasonableness” of the request,
e.g., meeting with representative scheduled for
________________ (date)
from ____________to _______________ (time) (time)
1. I am requesting official time as (check one):
Aggrieved Person _____
Aggrieved Person’s Representative _____
Witness _____
______________________________________ |
__________________________ |
DECISION
__________ Approved as submitted __________ Approved with limitations.
See remarks.
_________ Disapproved. See remarks
______________________________________ |
__________________________ |
REMARKS: