FDA Industry Systems

Register a Food Facility
Step-by-Step Instructions

This document also available in Spanish.

Table of Contents

1. Section 1 Type of Registration
2. Section 2 Facility Name / Address Information
3. Section 3 Preferred Mailing Address Information
4. Section 4 Parent Company Name / Address Information
5. Section 5 Facility Emergency Contact Information
6. Section 6 Trade Names
7. Section 7 United States Agent
8. Section 8 Seasonal Facility Dates of Operation
9. Section 9 Type of Activity Conducted at the Facility
10. Section 10 Type of Storage
11. Section 11a General Product Category -- Food for Human Consumption
12. Section 11b General Product Category -- Food for Animal Consumption
13. Section 12 Owner, Operator, or Agent in Charge Information
14. Section 13 Certification Statement

Register a Food Facility

Once you are logged in to FDA Industry Systems choose "Food Facility Registration" from the list of systems available (Figure 1).

To register a food facility choose "Register a Food Facility." from the Main Menu in the Food Facility Registration Module (FFRM) home page (Figure 2). After you have registered a facility you may also use this menu to choose to update a facility registration, cancel a facility registration, link a registration to your account, search for one of your facility registrations, manage registrations among your accounts, or confirm receipt of a mailed notification.

Navigation

At the top of every page in FFRM (Figure 3) a status bar will track your progress through the online registration process. A "Get Help" link will provide page specific help. For an overview of all the help files available see FDA Industry Systems Index of Help Pages.

At the top right of the page the link "FURLS Home" will take you to the FIS/FURLS home page (Figure 1). "FFRM Home" will take you to the Food Facility Registration main menu (Figure 2). Choose FURLS Home to log out.

Register a Food Facility -- Step 1

Section 1 - Type of Registration

Indicate the location of the facility you being registered and whether you are submitting a registration as a new owner of a previously registered facility (Figure 4). (Subaccounts have the option of determining if their Account will be automatically linked to this registration or not.)

Select Continue.

Fields Included in this Section

Fields marked with an asterisk ( * ) are mandatory.

*Type of Registration	Specifies whether the facility is located within or outside the United States of America. Choose one of the following two options: Domestic Registration - to indicate that the facility is located in a State or Territory of the United States, the District of Columbia, or the Commonwealth of Puerto Rico. - or - Foreign Registration - to indicate a facility is not a domestic facility.
Note: The Type of Registration cannot be changed later in the application process. If you wish to change this selection, you must cancel the application and create a new registration.
*Are You The New Owner Of A Previously Registered Facility?	Select Yes if you are submitting a registration as a new owner of a previously registered facility. Select No if you are submitting a registration for a facility never previously registered.
Previous owner's name	If you are a new owner of a previously registered facility, provide the name of the previous owner of the facility, if known.
Previous owner's registration number	The Registration Number is assigned to a facility by FDA. If you are a new owner of a previously registered facility, provide the previous owner's registration number for this facility, if known. If the new owner provides the old registration number, FDA will send a notification to the former owner seeking confirmation, and will cancel the former registration upon receipt of confirmation, or FDA's independent confirmation of a change in ownership, whichever occurs first. If the new owner does not provide the old registration number, FDA will keep the old registration in its database until it independently affirms that the facility is under new ownership.

Register a Food Facility -- Step 2

Enter the name and address of the facility being registered. As an option, you may also enter information about a Preferred Mailing Address if that address is different from the Facility Address.

At the top and bottom of each screen are 3 navigation buttons:

• Back to Step XX - go back one screen and continue entering registration information. Information entered on the current screen will not be lost.
• Continue - go to the next screen and continue entering registration information.
• Cancel & Start Again From Section 1- Return to Section 1. Any information you have entered will be lost.

Section 2 - Facility Name / Address Information

Enter the name, address, phone number, FAX number, and e-mail address of the facility being registered (Figure 5).

If your facility has a preferred mailing address complete Section 3, otherwise select Continue to validate your address(es).

Note: The messages, "Facility Address is invalid" or "The address submitted has been validated with corrections.", means that the system was unable to verify the address(es) you entered. You are advised to re-check the address(es) entered. If they are incorrect select "Return to Step 2 and make changes" to correct the information. If the changes made by the system are correct select "Accept validated address and continue." If you wish to keep your original data, select "Keep your address and continue" and continue with the registration. The registration will be processed normally.

Fields Included in this Section

Fields marked with an asterisk ( * ) are mandatory.

*Facility Name	The name of the facility being registered.
*Facility Street Address	The physical location of the facility being registered. This is normally a street address, but may be some other physical/geographical designation used in rural locations.
*City	The city in which the facility is located.
*Country	The country in which the facility is located. For foreign registrations, select a country from the pull-down menu. (For domestic registrations, United States is filled in automatically.)
*State/Province/Territory	The state, province, or territory in which the facility is located. Select a state, province, or territory from the pull-down menu when applicable or select "Not applicable."
*Zip Code (Postal Code)	The zip code (for domestic addresses) or postal code (for foreign addresses) of the facility being registered.
*Phone Number: Country Code	For foreign registrations, the three-digit country code of the telephone number for the facility being registered.
*Phone Number: Area/City Code	The three-digit area code (for domestic addresses) or city code (for foreign addresses) of the telephone number for the facility being registered.
*Phone Number: Phone Number	The telephone number of the facility being registered.
Phone Number: Extension	The telephone extension, if any, dialed after the telephone number, of the facility being registered.
FAX Number: Country Code	For foreign registrations, the three-digit country code of the telephone number of the FAX machine for the facility being registered.
FAX Number: Area/City Code	The three-digit area code (for domestic addresses) or city code (for foreign addresses) of the telephone number for the FAX machine of the facility being registered.
FAX Number: FAX Number	The telephone number of the FAX machine of the facility being registered.
E-mail Address	An electronic mail address for the facility being registered.

Section 3 - Preferred Mailing Address Information

If the Preferred Mailing Address is the same as the Facility Address, you should leave this section blank (Figure 6). The Facility Address and the Preferred Mailing Address do not need to be in the same country.

When you are finished with this section select Continue to validate your address(es).

Note: The messages, "Facility Address is invalid" or "The address submitted has been validated with corrections," means that the system was unable to verify the address(es) you entered. You are advised to re-check the address(es) entered. If they are incorrect, select "Return to Step 2 and make changes" to correct the information. If the changes made by the system are correct, select "Accept validated address and continue." If you wish to keep your original data, select "Keep your address and continue" and continue with the registration. The registration will be processed normally.

Fields Included in this Section

If you fill out this section, fields marked with asterisks ( *** ) are necessary for the system to process a complete response.

AutoFill Address	If this is the first facility registration entered by this account holder this session, this option will copy the company address data from your account information. Otherwise, this option will fill the address fields automatically using data in this section from the last registration entered this session. If you choose AutoFill, and decide the information is not what you wanted, you may choose Clear to undo and fill in the correct information manually.
***Name	The name of the person or company where you wish to receive mail from FDA regarding this registration.
***Address	The mailing address of the company or person named - the address at which you would like to receive notices from FDA about this registration.
***City	The city in which the preferred mailing address is located.
***Country	The country in which the preferred mailing address is located. Select a country from the pull-down menu.
***State/Province/Territory	The State, Province or Territory in which the preferred mailing address is located. Select a state, province, or territory from the pull-down menu when applicable or select "Not applicable."
***Zip Code (Postal Code)	The zip code (for domestic addresses) or postal code (for foreign addresses) for the preferred mailing address.
***Phone Number: Country Code	For foreign registrations, the three-digit country code for the preferred mailing address.
***Phone Number: Area/City Code	The three-digit area code (for domestic addresses) or city code (for foreign addresses) for the preferred mailing address.
***Phone Number: Phone Number	The telephone number for the preferred mailing address.
Phone Number: Extension	The telephone extension, if any, dialed after the telephone number, for the preferred mailing address.
FAX Number: Country Code	For foreign registrations, the three-digit country code for the telephone number of the FAX machine of the preferred mailing address.
FAX Number: Area/City Code	The three-digit area code (for domestic addresses) or city code (foreign addresses) of the telephone number of the FAX machine of the preferred mailing address.
FAX Number: FAX Number	The telephone number of the FAX machine of the preferred mailing address.
E-mail Address	An electronic mail address for the preferred mailing address.

Register a Food Facility -- Step 3

Enter information about the company that owns the facility being registered, about whom to contact in case of emergency, and to indicate any other trade names that this facility is known by.

Section 4 - Parent Company Name / Address Information

The company that owns the facility being registered is referred to as the Parent Company. If the Facility and the Parent Company have different names, you must complete this section (Figure 7); if they have the same name, leave this section blank. The Facility Address and the Parent Company Address do not need to be in the same country.

Fields Included in this Section

If this section applies, fields marked with asterisks ( ** ) are required.

If information is the same as another section, check which section	Specifies whether the parent company name/address information is identical to previously entered information. If you choose one of these and decide the information is not what you wanted, you may choose Clear to undo and fill in the correct information manually. Choose Section 2 if the parent company name/address is the same as the facility name/address information entered in Section 2: Facility Name / Address Information. - or - Choose Section 3 if the parent company name/address is the same as the preferred mailing address information entered in Section 3: Preferred Mailing Address Information. - or - Choose Clear if you need to clear Section 4
AutoFill Address	If this is the first facility registration entered by this account holder this session, this option will copy the company address data from your account information. Otherwise, this option will fill the address fields automatically using data in this section from the last registration entered this session. If you choose AutoFill, and decide the information is not what you wanted, you may choose Clear to undo and fill in the correct information manually.
**Name of Parent Company	The name of the company that owns the facility being registered, if different from the Facility Name.
**Street Address of Parent Company	The address of the parent company. This can be a physical/geographical location or other mailing address.
**City	The city in which the parent company is located.
**Country	The country in which the parent company is located.
**State/Province/Territory	The state, province, or territory in which the parent company is located. Select a state, province, or territory from the pull-down menu when applicable or select "Not applicable."
**Zip Code (Postal Code)	The zip code (for domestic addresses) or postal code (for foreign addresses) for the parent company.
**Phone Number: Country Code	For foreign addresses, the three-digit country code for the parent company.
**Phone Number: Area/City Code	The three-digit area code (for domestic addresses) or city code (for foreign addresses) for the parent company.
**Phone Number: Phone Number	The telephone number for the parent company.
Phone Number: Extension	The telephone extension, if any, dialed after the telephone number, for the parent company.
FAX Number: Country Code	For foreign addresses, the three-digit country code for the telephone number of the FAX machine of the parent company.
FAX Number: Area/City Code	The three-digit area code (for domestic addresses) or city code (foreign addresses) for the telephone number of the FAX machine of the parent company.
FAX Number: FAX Number	The telephone number of the FAX machine of the parent company.
E-mail Address	An electronic mail address for the parent company.

Section 5 - Facility Emergency Contact Information

Enter the Facility Emergency Contact Information (Figure 8). FDA will use this information in case of emergency to notify the facility of the nature of the emergency. Unless foreign facilities choose to designate another emergency contact, FDA will use their U.S. agent as the emergency contact.

Fields Included in this Section

For domestic facilities, fields marked with asterisks ( ** ) are required.

AutoFill	If this is the first facility registration entered by this account holder this session, this option will copy the company address data from your account information. Otherwise, this option will fill the address fields automatically using data in this section from the last registration entered this session. If you choose AutoFill, and decide the information is not what you wanted, you may choose Clear to undo and fill in the correct information manually.
Individual's Name	The first name and last name (surname) of the person to contact in case of emergency for the facility being registered.
Title	The job title for the emergency contact.
**Emergency Contact Phone: Country Code	For foreign registrations, the three-digit country code for the telephone number of the person or entity that FDA can call 24 hours a day, 7 days a week, in case of emergency.
**Emergency Contact Phone: Area/City Code	The three-digit area code (for domestic addresses) or city code (for foreign addresses) for the telephone number of the person or entity that FDA can call 24 hours a day, 7 days a week, in case of emergency.
**Emergency Contact Phone: Phone Number	The telephone number of the person or entity that FDA can call 24 hours a day, 7 days a week, in case of emergency.
Emergency Contact Phone: Extension	The telephone extension, if any, dialed after the telephone number of the person or entity that FDA can call 24 hours a day, 7 days a week, in case of emergency.
E-mail Address	The electronic mail address for the emergency contact.

Section 6 - Trade Names

Enter alternate trade name information (Figure 9). If this facility conducts business under a name other than that entered in Section 2: Facility Name / Address Information, complete this section. For example, complete this section if you describe your facility as "also doing business as ..." or "facility also known as ..."

Fields Included in this Section

Alternate Trade Name #1	A trade name other than that listed in Section 2: Facility Name / Address Information. A facility trade name is the name or names under which the facility conducts business, or additional names by which the facility is known.
Alternate Trade Name #2, 3, 4	Additional trade names other than that listed in Section 2: Facility Name / Address Information.

Register a Food Facility -- Step 4

Foreign facilities enter information about their U.S. agent.

Section 7 - United States Agent

Enter information about the United States Agent for the facility being registered. (Figure 10) Every foreign facility must have a U.S. Agent who acts as the domestic communications representative for that facility. If you indicated in Section 1: Type of Registration that the facility being registered is a foreign facility, you are required to enter information about the U.S. Agent. Domestic facilities do not require a U.S. Agent.

Note: The U.S. Agent should not be confused with the Agent in Charge, which is another type of submitter for either domestic or foreign facilities.

Fields Included in this Section

For foreign facilities, all fields marked with asterisks ( ** ) are required.

AutoFill Address	If this is the first facility registration entered by this account holder this session, no data will be entered. Otherwise, this option will fill the address fields automatically using data in this section from the last registration entered this session. If you choose AutoFill, and decide the information is not what you wanted, you may choose Clear to undo and fill in the correct information manually.
**Name of U. S. Agent	The first name and last name (surname) of the person acting as U. S. Agent for the foreign facility being registered.
Title	The job title of the U. S. Agent.
**Address	The U. S. address of the U. S. Agent.
**City	The city in which the U. S. address of the U.S. Agent is located.
**State	The state in which the U. S. address of the U.S. Agent is located.
**Zip Code	The zip code for the U. S. address of the U. S. Agent.
**U. S. Agent Phone Number: Area Code	The three-digit area code for the U. S. Agent.
**U. S. Agent Phone Number: Phone Number	The telephone number for the U. S. Agent.
**U. S. Agent Phone Number: Extension	The telephone extension, if any, dialed after the telephone number, for the U. S. Agent.
**Emergency Contact Phone Number: Area Code	The three-digit area code of the telephone number of the U. S. Agent that FDA can call 24 hours a day, 7 days a week, in case of emergency.
**Emergency Contact Phone Number: Phone Number	The telephone number of the U. S. Agent that FDA can call 24 hours a day, 7 days a week, in case of emergency.
**Emergency Contact Phone Number: Extension	The telephone extension, if any, dialed after the telephone number of the U. S. Agent that FDA can call 24 hours a day, 7 days a week, in case of emergency.
FAX Number: Area Code	The three-digit area code for the telephone number of the FAX machine of the U. S. Agent.
FAX Number: FAX Number	The telephone number of the FAX machine of the U. S. Agent.
E-mail Address	The electronic mail address of the U. S. Agent.

Register a Food Facility -- Step 5

Indicate the approximate dates during which this facility operates if it operates on a seasonal basis, and indicate the types of operations that are performed at this facility.

Section 8 - Seasonal Facility Dates of Operation

Dates of Operation refers to the months during which the facility is open for business. If this facility operates on a seasonal basis, you may choose to complete this section (Figure 11). You might enter, for example, March -- September.

Fields Included in this Section

Dates of Operation

The approximate months during which the facility operates, if it operates on a seasonal basis.

Section 9 - Type of Activity Conducted at the Facility

You may choose to select the types of operations that are performed at this facility for the manufacturing, processing, packing, or holding of food (Figure 12). Select as many as appropriate.

If Warehouse/Holding Facility is the only item you select in this section, you may choose to complete Section 10: Type of Storage. If you select the item in this section labeled Animal Food Manufacturer/Processor/Holder, you may choose to complete Section 11b: Food for Animal Consumption.

Register a Food Facility -- Step 6

Indicate the kinds of storage used in the facility being registered (if applicable), and indicate the types of food products that are handled by the facility.

Section 10 - Type of Storage (for Facilities that are Primarily Holders)

If the facility being registered is solely a warehouse/holding facility, you may choose to complete this section (Figure 13). If the facility is not solely a warehouse/holding facility, skip this section.

Section 11a - General Product Categories - Food for Human Consumption

All facilities being registered must complete this section (Figure 14). Select as many of the 36 categories as appropriate. If your facility does not manufacture, process, pack or hold food for human consumption, select box 37: "None of the Above Mandatory Categories."

Section 11b - General Product Categories - Food for Animal Consumption

Select as many of the 26 categories as appropriate. (see Figure 15)

Note: For more information on the use of food product categories in registration of food facilities, see Guidance for Industry: Necessity of the Use of Food Product Categories in Registration of Food Facilities at http://www.cfsan.fda.gov/~dms/secguid9.html. For more information about each of the categories included in Sections 11a and 11b, see the Product Code Builder at http://www.fda.gov/search/databases.html#pcb and the relevant regulation (21 CFR 170.3).

Register a Food Facility -- Step 7

Enter information on the owner, operator, or agent in charge of the facility, the person who is submitting this registration, the person who authorized submission of this registration, and certify its truth and accuracy.

Section 12 - Owner, Operator, or Agent in Charge Information

If the contact information for the owner, operator, or agent in charge is the same as that in another section of the form, choose the circle corresponding to that section; otherwise enter the information as requested (Figure 16).

*Name of Entity or Individual who is the Owner, Operator, or Agent in charge	The name of the person or entity who is the owner, operator, or agent in charge of the facility being registered.
If information is the same as another section of the form, check which section	Specifies whether the owner, operator, or agent in charge address information is identical to previously entered information. If you choose one of these and decide the information is not what you wanted, you may choose Clear to undo and fill in the correct information manually. Choose Section 2 if the owner, operator, or agent in charge address information is the same as the facility address information entered in Section 2: Facility Name / Address Information. - or - Choose Section 3 if the owner, operator, or agent in charge address information is the same as the preferred mailing address information entered in Section 3: Preferred Mailing Address Information. - or - Choose Section 4 if the owner, operator, or agent in charge address information is the same as the Parent Company address information entered in Section 4: Parent Company Name / Address Information. - or - For foreign facilities, choose Section 7 if the owner, operator, or agent in charge address information is the same as the U. S. Agent address information entered in Section 7: United States Agent. - or - Choose Clear if you need to clear Section 12
*Street Address	The address of the owner, operator, or agent in charge of the facility being registered. This can be a physical/geographical location or other mailing address.
*City	The city in which the owner, operator, or agent in charge of the facility being registered is located.
*Country	The country in which the owner, operator, or agent in charge of the facility being registered is located.
*State/Province/Territory	The state, province, or territory in which the owner, operator, or agent in charge of the facility being registered is located. Select a state, province, or territory from the pull-down menu when applicable or select "Not applicable."
*Zip Code (Postal Code)	The zip code (for domestic addresses) or postal code (for foreign addresses) for the owner, operator, or agent in charge of the facility being registered.
*Phone Number: Country Code	For foreign addresses, the three-digit country code for the owner, operator, or agent in charge of the facility being registered.
*Phone Number: Area/City Code	The three-digit area code (for domestic addresses) or city code (for foreign addresses) for the owner, operator, or agent in charge of the facility being registered.
*Phone Number: Phone Number	The telephone number for the owner, operator, or agent in charge of the facility being registered.
Phone Number: Extension	The telephone extension, if any, dialed after the telephone number, for the owner, operator, or agent in charge of the facility being registered.
FAX Number: Country Code	For foreign addresses, the three-digit country code for the telephone number of the FAX machine of the owner, operator, or agent in charge of the facility being registered.
FAX Number: Area/City Code	The three-digit area code (for domestic addresses) or city code (for foreign addresses) for the telephone number of the FAX machine of the owner, operator, or agent in charge of the facility being registered.
FAX Number: FAX Number	The telephone number of the FAX machine for the owner, operator, or agent in charge of the facility being registered.
E-mail Address	An electronic mail address for the owner, operator, or agent in charge of the facility being registered.

Section 13 - Certification Statement

Enter information about yourself as the submitter of this registration, the person who authorized submission of this registration, and certify its truth and accuracy (Figure 17). Once you have completed this section, you will be given the opportunity to review your registration and make any changes before submitting it for processing.

The owner, operator, or agent in charge of the facility, or an individual authorized by the owner, operator, or agent in charge of the facility, must submit this form. By submitting this form to FDA, the owner, operator, or agent in charge or the individual authorized by the owner, operator, or agent in charge, certifies that the information submitted is true and accurate and that the facility has authorized the submitter to register on its behalf. Under 18 U.S.C. 1001, anyone who makes a materially false, fictitious, or fraudulent statement to the U.S. Government is subject to criminal penalties.

Fields Included in this Section

Fields marked with an asterisk ( * ) are mandatory.
Fields marked with two asterisks ( ** ) are mandatory only if the section applies.

*Print Name of the Submitter	The first name and last name (surname) of the person submitting this form.
Check One Box	Specify whether the owner, operator, or agent in charge of the facility, or an individual authorized by the owner, operator, or agent in charge of the facility, is submitting this form. Choose: A. Owner, Operator, or Agent in Charge (Stop here, form is completed) - or - B. Individual Authorized to Submit the Registration (Fill in address below)
Indicate who authorized you to submit the registration	If you checked box B above (Individual Authorized to Submit the Registration) because you are not the owner, operator, or agent in charge, you need to identify the person who authorized you to submit this registration. Choose: Owner, Operator, or Agent in Charge (Stop here, form is completed) - or - Fill in the name of individual who authorized registration on behalf of owner, operator, or agent in charge.(Fill in address below).
**Authorizing Individual Street Address	The address of the person who authorized you to submit this form, if applicable. This can be a physical/geographical location or other mailing address.
**City	The city in which the authorizing individual is located.
**State/Province/Territory	The state, province, or territory where the authorizing individual is located. Select a state, province, or territory from the pull-down menu when applicable or select "Not applicable."
**Zip Code (Postal Code)	The zip code (for domestic addresses) or postal code (for foreign addresses) where the authorizing individual is located.
**Country	The country where the authorizing individual is located.
**Phone Number: Country Code	For foreign addresses, the three-digit country code of the telephone number for the authorizing individual.
**Phone Number: Area/City Code	The three-digit area code (for domestic addresses) or city code (foreign addresses) of the telephone number for the authorizing individual.
**Phone Number: Phone Number	The telephone number for the authorizing individual.
Phone Number: Extension	The telephone extension, if any, dialed after the telephone number, for the authorizing individual.
FAX Number: Country Code	For foreign addresses, the three-digit country code for the telephone number of the FAX machine of the authorizing individual.
FAX Number: Area/City Code	The three-digit area code (for domestic addresses) or city code (for foreign addresses) for the telephone number of the FAX machine of the authorizing individual.
FAX Number: FAX Number	The telephone number of the FAX machine of the authorizing individual.
E-mail Address	The electronic mail address of the authorizing individual.

Register a Food Facility -- Step 8

Registration Review

Review your registration before submitting it for processing. (Figure 19, partial view) Selecting the EDIT button for a section brings up the corresponding data entry screen, from which you can edit and save changes.

Select Submit to submit the registration.

Note: The Facility Location under Section 1: Type of Registration (in which you indicate whether this is a domestic or foreign facility) cannot be changed at this point. If you wish to change the Facility Location, you must cancel this registration and begin a new registration.

Register a Food Facility -- Step 9

Registration Successful

A message indicates that your registration was submitted successfully, and your Registration Number and PIN are displayed (Figure 20). Record these numbers for your records.

If you plan to have another account owner update this registration, you may give this person the registration number and PIN to gain access. Note, however, that providing this person with the registration number and PIN also allows that person to cancel the registration.

To view the entire registration in its final form, select View Complete Registration. To return to the Main Menu, select Back to Main.

Fields Included in this Section

Registration Number	The number assigned by FDA to this facility's registration.
PIN	The Personal Identification Number for this facility's registration. An mixed-case alphanumeric string that can contain special characters.

Register a Food Facility -- View Completed Registration

View the complete registration in its final form. Using the buttons at the bottom of the screen, you can print a copy of the registration for your records. Or, you can return to the FFRM Main Menu to enter another registration or complete other registration tasks.

Note: The registration number and PIN are displayed at the top of the registration form.