The Office of Financial Management
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The Office of Financial Management

Special Activity Programs

Fellowship Payment System

The Office of Financial Management (OFM) staff provides services to more than 5,000 fellows who participate in the varied National Institutes of Health Fellowship Programs. These services include payments in excess of $50 million annually, paid primarily via direct deposit to the banks. In addition, staff provide monthly payment statements, health insurance payments, and fellows' 1099 and 1042 tax forms at calendar year ends.

Financial Status Report System

The Office of Financial Management (OFM) staff maintains an on-line Financial Status Report System that processes reports, identifies reports due, lists overdue reports, and provides additional services to the grantee community. OFM receives more than 30,000 reports a year of which approximately 60% are transmitted electronically. Paper reports received are entered by OFM staff into this system where a permanent record is maintained. This information is used by grant management staff, grantee staff, and other NIH staff to provide financial oversight of the more than $8 billion in research grants awarded annually.

Indirect Cost

Indirect Cost & Cost Allocation Information

HHS F&A website (Indirect Cost rate agreement search)

National Research Service Award (NRSA)

NRSA recipients receive tuition and stipend support from NIH through domestic public institutions while training in biomedical or behavioral research. In exchange for receiving the support, trainees are required to pay back the Federal Government by engaging in health related research or teaching for an equal number of months of support less the first 12 months. If a trainee fails to perform service payback, legislation requires that the stipend received be paid back to the Federal Government with interest. The ICDs refer these cases to the Office of Financial Management (OFM) when they have determined that the recipient will not perform service payback and the NRSA recipient must payback financially. (The NIH Revitalization Act of 1993 significantly changes the payback requirement for NRSA awards, which will ultimately reduce OFM's effort in this area. However, for at least two more years the workload of cases will remain stable.)

** See Table below of financial payback results for cases referred to the Office of Financial Management in fiscal years 1995, 1996, 1997:



FY 1995


FY 1996


FY 1997
New Cases 95 2,590,423   119 3,437,796   133 4,883,002
Closed w/service 62 1,777,021   58 1,741,656   76 2,538,847
Cash Collected 14 372,080   28 602,771   8 404,598
Ending Balance 157 3,830,104   190 5,013,012   239 6,952,568
Justice Cases 65 1,421,781   68 1,363,150   68 1,636,150


N I H logo - link to the National Institutes of Health
The Office of Financial Management (OFM) is at the hub of program budget
and resource accounting at the National Institutes of Health (NIH),
developing, presenting, executing and reconciling a $20.3 billion budget,
that is appropriated to the 27 institutes and centers.
H H S logo - link to U.S. Department of Health and Human Services