Timeline and Checklist

• 
  Two-Three months in advance
  • Identify audience and message - decide on whom you’d like your event to be focused.
  • Contact organizations or groups with whom you’d like to partner or work.
  • Begin assembling committee members.
  • Develop preliminary budget and ideas for achieving the budget (fundraising/donations).
  • Hold your first committee meeting and identify what type of event you’d like to host. Assign responsibilities that need immediate attention.
  • Make arrangements with necessary facilities or location.
  • Sign any necessary contracts or paperwork to formalize your plans.
• 
  One month in advance
  • Check in with your committee on their progress. Assign additional tasks as needed.
  • Confirm your plans with participating groups and site location.
• 
  Two Weeks in advance
  • Remind committee members and other volunteers of the place and time.
  • Assign someone to photograph the event. See our tips on photography.
  • Prepare-and send-materials to local media. Follow up by telephone with key editors to ensure placement.
  • HOLD EVENT AND ENJOY!
• 
  Following the event
  • Send additional press releases/photos to media contacts.
  • Seek commitments from committee members for next year’s event.
  • Send recap/clipping to the Agriculture Council of America

Event Planners

• Planning an Ag Day Event
• Event Ideas
• Planning Tips
• Timeline & Checklist
• Working with the Media
• Supporters & Sponsors

Event Calendar

• View Calendar Details

Add an Event to our Calendar Date: Month January February March April May June July August September October November December Day 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Year 2007 2008 Time: Part of Day: AM or PM AM PM All Day Venue: Address 1: Address 2: City: State: Zip Code: Event Description and Details: Your Name: Your Email Address: Contact Phone Number:

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