Under the laws, regulations, and Department of Energy (DOE) directives clause of the contract,
the contractor must comply with the responsibilities identified in this Contractor Requirements
Document (CRD) after the CRD is inserted into the contract. Additionally, under the laws,
regulations, and DOE directives clause the contractor is responsible for compliance with the
requirements of the CRD, regardless of the performer of the work and flowing down the
requirements of the CRD to subcontracts to the extent necessary to ensure the contractor's
compliance with the requirements. The contractor must do the following.
1. Assign Board Coordinators to ensure adequate interface with their Departmental points of
contact on Board-related matters, including the following, as requested by their local
Departmental point of contact:
(a) Represent their company on day-to-day Board-related issues and interactions with
the Departmental point of contact on Board-related matters.
(b) Be cognizant of, and coordinate, day-to-day Board-related activities as requested
by their local Departmental point of contact, such as:
(1) arranging briefings and coordinating site visits by the Board and its staff,
as requested by the Department,
(2) coordinating contractor input, developing draft deliverables, and
formulating proposed responses for resolution of Board-related issues, as
requested by the Department,
(3) conducting activities consistent with Departmental commitments that are
contained in approved implementation plans and other formal
Departmental correspondence to the Board,
(4) providing 30-day advance notice to the Departmental point of contact of
any schedule slippages in planned contractor deliverables related to
Departmental commitments to the Board, and
(5) providing closure documentation for Departmental commitments, as
requested by the Department.
(c) Establish training and procedures necessary for clear communications of the
contractor requirements contained in this Manual.
2. Notify their Departmental counterparts and the Operations/Area Office Point of Contact
of any planned or proposed briefings or direct contact with the Board or its staff.
3. Obtain approval from the authorized Departmental official before committing to
completion of actions to the Board or its staff.
4. Have a mechanism in place to expeditiously review and release contractor documents to
support the Departmental target of providing existing information to the Board within
15 working days of request.
5. Contractor personnel contacted by the Board or its staff have the following
responsibilities:
(a) be courteous;
(b) be open, honest, and responsive;
(c) agree to no action items outside their immediate level of authority; and
(d) subsequent to any informal discussions and interactions, notify the appropriate
point of contact of the interaction, and describe any substantive information and
actions discussed.
6. Provide a representative at any entrance or exit briefings arranged for a site visit by Board
representatives and prepare briefing minutes, as requested by the Department.
7. Comply with the personnel interview process and procedures implemented by Board
representatives during a site visit in a manner that does not compromise safety.
Contractors should direct their personnel who are directly performing safety-related
functions, such as control room operators, to request that interviews be scheduled at
mutually convenient times when safety-related duties cannot be compromised.
8. If Board representatives identify any perceived or actual unsafe condition, immediately
evaluate the condition and implement the applicable approved facility procedures.
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This Site Last Updated: Friday, January 16, 2009
