DHS Structure: Director's Office - Finance

Jim Scherzinger, Deputy Director for Finance 

The Deputy Director for Finance oversees the budget, planning and fiscal analysis, accounting and payroll services for the department. The key functions are listed below. 

Budget, Planning and Analysis (BPA)
John Swanson, Administrator

BPA provides program and administrative budget planning, caseload forecasting, actuarial services, financial analyses, and planning services for all areas within DHS. BPA also administers the Provider Tax. BPA is organized into the following areas of responsibililty:

• Budget development and implementation
  The Budget Unit develops and prepares the department’s biennial budget; initiates, coordinates and develops the department’s budget rebalance plans; provides fiscal analyses of proposed legislation and responses to inquiries regarding fiscal impacts of policy changes; manages the department’s allotment; and manages the approximately 10,000 budgeted positions of the department.
  
  
• Client caseload forecasting
  The Forecasting Unit produces bi-annual forecasts for all major DHS client caseloads including medical assistance programs, mental health and addiction services, self-sufficiency, child welfare, and long-term care for seniors and people with disabilities.
  
  
• Actuarial services
  The Actuarial Services Unit is responsible for directing and monitoring the biennial setting of per capita costs and the yearly establishment of capitation rates for the Medicaid demonstration component of the Oregon Health Plan. The unit manages and evaluates data and expenditures analyses, provides forecasts of managed care plan enrollment and expenditures, and prepares cost and budget analyses in support of rate-setting activities.
  

Office of Financial Services (OFS)
Shawn Jacobsen, Acting Controller

The Office of Financial Services (OFS) provides accounting services to DHS. This office is responsible for the financial operations of DHS including receipting and recording DHS revenues; disbursing and recording expenditures; producing state, federal, and department financial reports; managing financial systems; and developing financial policies. OFS is organized into six responsibility centers:

• Revenue
  Revenue is comprised of the Accounts Receivable Unit and the Receipting Unit. This center receipts, records and applies DHS revenue.
  
  
• Expenditure
  The three units in this center are the Disbursements and Travel Unit, Contracts Payable Unit, and Payroll Unit. This center disburses resources to clients, providers, vendors, contractors, volunteers and employees.
  
  
• Strategic Systems Management
  This center sets the strategic direction for the financial systems of the department, manages accounting structures and interfaces, and is responsible for the department’s cash flow management.
  
  
• Financial Management and Reporting
  This center ensures all accounting transactions are accurately recorded, reconciled and reported to state, federal and DHS management. This center is comprised of the Management Reporting and Cost Allocation Unit, Statewide Financial Reporting and Trust and Institutional Accounting Unit, Reconciliation Unit, and Federal and Grant Reporting Unit.
  
  
• Off-Site
  This center provides accounting services for the Public Health Division (PHD) in Portland, which includes Accounts Payable, Accounts Receivable, cash receipts, federal cash draws, and fiscal compliance reviews for all PHD sub-recipients.
  
  
• Internal Control and Policy
  The three units in this center are Administration, OFS Policy, and Internal Control and Forgery Services. This center ensures there is a proper control environment, maintains security for OFS systems and processes, and coordinates OFS policy.