Oregon State University Policy
Electronic Commerce Privacy Statement
Adopted: 06-10-02
References
FASOM 14.01 Policy Guidelines for Electronic Commerce
Oregon House Bill 2038 Public Disclosure of Information Transmitted
Over the Internet (Amending ORS 192.502)
Oregon.Gov. State Portal Model Privacy Statement
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Public Disclosure
In the State of Oregon laws exist to ensure that government is
open and that the public has a right to access appropriate records
and information possessed by state government. All information collected
by this site becomes a public record unless an exemption in law
exists. ORS Chapter 192 contains Oregon Public Record Law.
Personal information such as name, address and telephone number
may be exempt from disclosure if disclosure would constitute an
unreasonable invasion of privacy.
The Oregon State University (OSU) Business Affairs Office does
not sell or otherwise provide any personal information collected
on OSU E-Commerce applications to any external entity except as
expressly stated on this site, or as otherwise permitted by law.
If you send us an electronic mail message that contains personal
information we will only use this information to respond to your
request. We may forward your message on to another department or
agency in a better position to answer your question.
You have a right to review the information collected about you
by our electronic commerce web site. Contact the OSU Business Affairs
Office to review your information.
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What We Collect
The OSU Business Affairs Office may collect the following information
from visitors to our web site:
- Internet Protocol (IP) Address,
- Type of browser and operating system used to access our site
("Netscape 4.7", "Windows 95"),
- Date and time the user accessed our site,
- Information regarding which pages the user accessed or visited,
- If you link to our site from another web site, we collect the
address of the other web site,
- Information provided by the user, such as e-mail address and
credit card number.
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How We Use the Information We Collect
Information provided by the user is the minimal data needed to
successfully complete a web transaction. We use contact information
(like name and shipping address) and financial information (like
credit card number, expiration date). This information is used for
billing purposes and to satisfy user requests. If we have trouble
processing a request, this contact information is used to get in
touch with the user.
Information collected automatically by our electronic commerce
server is analyzed to help us understand how you use our web services
and how we can improve our site to better meet your needs. This
information is also used to identify unauthorized attempts to upload
or change information. Such unauthorized attempts may be punishable
under state and federal statutes including The Computer Fraud and
Abuse Act of 1986 and the National Information infrastructure Protection
Act of 1996.
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Cookies
A cookie is a small text file created by a web site on your computer
hard drive. A cookie contains unique information that the site can
use to track such things as passwords, lists of pages you have visited,
the date you last looked at a page, or identification of your session
on the site.
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Security/Privacy
While no computing environment is 100% secure, we take every precaution
to protect the user's information. When a user submits sensitive
information via the web, that information is protected both online
and off-line.
When a form asks users to enter confidential information (such
as credit card number and/or social security number), that information
is encrypted and is protected using Secure Sockets Layer encryption.
We strive to protect user information off-line. Access to all
user information is restricted in our offices. Only employees who
need the information to perform necessary functions are granted
access to this information. Sensitive data is stored in a secure
format.
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Links to Other Web Sites
Our web site may contain links to other sites. Please be aware
that Oregon State University is not responsible for the privacy
practices of such other sites. The user is encouraged to be aware
when they leave our site and to read the privacy statements of each
and every web site that collects personally identifiable information.
This privacy statement applies solely to information collected by
this electronic commerce web server.
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Updating Personal Information
We will provide a way to correct, update, or remove personal data
provided to us by users. This can usually be done at the member
information page or by e-mailing our Customer Support.
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Email Notifications
Established users may chose to occasionally receive OSU marketing
or promotional information. Out of respect for the privacy of our
users, we present the option to not receive these types of communications.
Please see our choice and opt-out below.
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Questions
lf you have questions about our web site or
concerns regarding privacy, you may contact Extension & Experiment
Station Communications, 800-561-6719, 422 Kerr Administration Building,
Oregon State University, Corvallis, OR 97331.
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