CG-611 Management Programs and Policy Division
Washington, DC
Records Management
The primary purpose of the Coast Guard's records management program is to preserve the history of
the agency as well as to promote the maintenance and security of records. Contrary to prevailing
thought, the term "record" is not limited to paper documents, but includes all media, e.g.,
audiovisual, cartographic, electronic, etc. Further, records can be either temporary or permanent.
Fortunately, less than five percent (5%) of our records are scheduled as permanent.
The Records Officer for Coast Guard can be reached at 202-475-3534.
The primary functions of the Records Management Program are:
- prepare and disseminate policies, procedures and standards for all documents/databases
- coordinate Coast Guard-wide implementation with the National Archives and Records Administration (NARA) and other governing agencies
- scheduling of new types of records
- train Records Coordinators in the field and at Headquarters
See Also
- Contacts
- Standard Subject Identification Codes (SSIC)
- Frequently Requested Forms
- Standard Form 115, Request for Disposition Authority
- Standard Form 115A, Request for Disposition Authority (Continuation)
- Standard Form 135, Records Transmittal and Receipt
- Standard Form 258, Agreement to Transfer Records to the National Archives of the United States
- Frequently Asked Questions (FAQ)
- NARA Additional information
- Useful Links
- DHS Records Management
- National Archives, Records Managers Guidance
- Disposition of Federal Records, A Records Management Handbook, A NARA Publication
- Association of Records Managers Administrators (ARMA)
- Vital Records and Records Disaster Mitigation and Recovery: An Instructional Guide
- New Federal Records Center Video
Last Modified 5/15/2008