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2008 Society Calendar |
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Major events and deadlines of the Entomological Society of America
during 2008 |
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January |
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1 |
New Year's Day observed (headquarters closed) |
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8 |
Online ballot for Eastern Branch election opens |
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15 |
2008 dues form reminder mailed |
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12 |
Online ballot for Eastern Branch elections opens |
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15 |
Second dues form mails |
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21 |
Martin Luther King, Jr., Day (headquarters closed) |
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28 |
JEE (101-1) mails |
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29 |
EE (37-1) mails |
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31 |
Minutes from 2007 Section business meetings due to headquarters |
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February |
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1 |
Call for Honorary Member and Fellow nominations (February newsletter) |
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1 |
Program symposium proposals due for 2008 Annual Meeting |
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1 |
Online ballot for North Central Branch election opens |
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6 |
Online ballot for Eastern Branch election closes |
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9 |
2007 program enhancement fund checks distributed to Branches |
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15 |
Last day to renew your ESA dues without paying a late penalty |
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19 |
President's Day (headquarters closed) |
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21 |
Exhibitor Prospectus available online |
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23-26 |
Southwestern Branch Meeting, Fort Worth, TX |
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28 |
Annals (101-2) mails |
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28 |
JME (45-2) mails |
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28 |
Program symposium selections announced |
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29 |
Online ballot for North Central Branch election closes |
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March |
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2-5 |
Southeastern Branch Meeting, Jacksonville, FL |
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6 |
Sections and other symposium proposals due for 2008 Annual Meeting |
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9-11 |
Eastern Branch Meeting, Syracuse/Liverpool, NY |
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15 |
Nominations for Honorary Member & Fellows due to headquarters |
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15 |
American Entomologist (Spring) mails |
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15 |
E-mail reminder to unpaid members for 2008 |
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15 |
Members unpaid for 2008 lose benefits |
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15 |
PMC reports due from BCEs needing to report 2005, 2006, and 2007 |
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24-27 |
North Central Branch Meeting, Columbus, OH |
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25 |
Honorary Member and Fellows nominations forwarded to respective standing
committees |
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27 |
JEE (101-2) mails |
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30-2 |
Pacific Branch Meeting, Napa, CA |
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31 |
EE (37-2) mails |
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April |
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6 |
Section/Member symposia selections announced |
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15 |
Standing committee vacancy list provided to Governing Board Branch and
Section representatives |
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24 |
Annual Meeting submitters begin online updates |
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25 |
Symposium organizers begin updating proposals online |
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29 |
JME (45-3) mails |
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29 |
Annals (101-3) mails |
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May |
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1 |
Recommendations from Committees on Honorary Membership and Fellows due
to headquarters |
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12-13 |
AIBS Annual Meeting, Arlington, VA |
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14 |
AIBS Council Meeting, Arlington, VA |
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15 |
Candidates' nominations packages for Vice President-Elect, Branch and
Section representatives to Governing Board, Certification Board
Director-Elect, Certification Board representatives, Section
Presidents-Elect, and Publication Council representatives due to
headquarters |
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15 |
Motions for general membership vote due to headquarters |
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16 |
Deadline for Early bird exhibitors |
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26 |
Memorial Day (headquarters closed) |
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27 |
JEE (101-3) mails |
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28 |
EE (37-3) mails |
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28 |
Student Volunteer application launches |
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30 |
Symposium update access closes |
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June |
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1 |
Online submission program available for 2008 Annual Meeting scientific
presentations and posters |
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3 |
Request input into 2009 budget from Governing Board, Branch Presidents,
Section Chairs, and Committee Chairs |
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8 |
Deadline for symposium organizers to update proposals for 2008 Annual
Meeting |
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8 |
Program book deadline day. Last day to be listed in the Annual Meeting
program book for Functions, Advertising, Exhibitors, and University
entomology clubs. |
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15 |
American Entomologist (Summer) mails |
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20 |
Deadline to be included in annual meeting program book for: (1) requests
for meeting rooms, (2) advertisements, (3) exhibitors, (4) sales by
university entomology clubs, and (5) sponsorships of functions (11:59
p.m. EDT) |
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27 |
Annals (101-4) mails |
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27 |
JME (45-4) mails |
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July |
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1 |
Election information (with candidates' biographies) published in
newsletter |
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1 |
Input for 2009 budget due to headquarters |
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1 |
ESA and Foundation award nominations due to ESA and Foundation
headquarters |
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4 |
Independence Day (headquarters closed) |
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5 |
Agenda briefs and mid-year committee reports due to headquarters for
summer Governing Board meeting |
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9 |
Annual Meeting submission site closes |
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15 |
Judges receive ESA and Foundation award nominations packages |
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15 |
2008 Fellows' biographies and photos due to headquarters |
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15 |
2009 ESA elections begin: Link to online ballot emailed to members;
paper ballots available upon request |
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27 |
Summer Executive Committee Meeting |
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28 |
Meeting registration form goes online |
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28-29 |
Summer Governing Board Meeting |
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29 |
Governing Board votes on Honorary Member and Fellows nominees |
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30-31 |
Program Committee Planning Meeting, San Diego, CA |
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30 |
EE (37-4) mails |
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30 |
JEE (101-4) mails |
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August |
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8 |
Annual Meeting registration and housing materials available online |
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15 |
Voting period for 2009 ESA elections ends; paper ballots due to
headquarters. |
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15 |
ESA and Foundation awards judging panels' selections due to ESA and
Foundation headquarters |
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25 |
Deadline to apply as student volunteer for Annual Meeting |
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26 |
Annals (101-5) mails |
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26 |
JME (45-5) mails |
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September |
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1 |
2008 ESA Honorary Members and ESA and Foundation award nominees notified
of the results of their nominations |
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1 |
Candidates in the 2009 ESA elections notified of the election results |
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1 |
Fellows nominees notified of results of their nomination |
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1 |
Labor Day (headquarters closed) |
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15 |
Biographies and photos of 2008 ESA and Foundation award winners due to
ESA headquarters |
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15 |
American Entomologist (Fall) mails |
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18 |
Earlybird registration deadline for ESA Annual Meeting |
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18 |
Annual Meeting scientific program available online |
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18 |
Annual Meeting personal scheduler available online |
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30 |
EE (37-5) mails |
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30 |
JEE (101-5) mails |
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October |
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1 |
2009 election results and 2008 ESA awardees' biographies published in
newsletter |
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1 |
Last day to cancel for the ESA Annual Meeting and get a full refund |
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1 |
2009 Founders' Memorial Award nomination packages due to headquarters |
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8 |
Columbus Day (headquarters closed) |
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6 |
Annual Meeting program books mailed (tentative) |
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9 |
Deadline for online registration for Annual Meeting |
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9 |
Last day to cancel for the ESA Annual Meeting and get a partial refund |
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15 |
Deadline to update abstracts and submit late-breaking symposia |
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15 |
Founders' Memorial Award nomination packages released to standing
committee |
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23 |
Agenda briefs and final committee reports due to headquarters for winter
Governing Board meeting |
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29 |
Annals (101-6) mails |
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29 |
JME (45-6) mails |
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29-30 |
Finance Committee Meeting |
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November |
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1 |
Notice e-mailed to all members announcing opening of 2008 dues renewal
season |
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1 |
Reminder of BCE PMC report for those needing to report 2005, 2006, &
2007 |
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8 |
Mailing of 2009 dues renewal forms commences |
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9 |
Deadline for Annual Meeting housing reservations (tentative) |
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13 |
Executive Committee Meeting |
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14-15 |
Winter Governing Board Meeting |
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15 |
Governing Board approves 2009 nominees for committee vice chairs and
memberships |
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17 |
Entomological Foundation Board Meeting, San Diego, CA |
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15 |
2009 selection due from Committee on the Founders' Memorial Award |
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16-19 |
ESA Annual Meeting in Reno, Nevada. |
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24 |
JEE (101-6) mails |
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26 |
EE (37-6) mails |
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27-28 |
Thanksgiving holiday (headquarters closed) |
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30 |
2009 Founders' Memorial Award nominees notified of results |
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December |
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15 |
American Entomologist (Winter) mails |
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15 |
E-mail reminder to members regarding 2008 dues renewal |
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25 |
Christmas (headquarters closed) |
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29 |
Annals (102-1) mails |
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29 |
JME (46-1) mails |
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