Award conditions, general information, and Web-based resources
for extramural researchers from State and local governments and
nonprofit and for-profit organizations receiving funding support
through Agency for Healthcare Research and Quality (AHRQ) grants.
Contents
Standard
Terms and Conditions
Grant
Payment
Reporting
Requirements
Requests
for Change(s) to Award
Noncompeting
Continuation Funding (Multiyear Grants)
Inspector
General Hotline
Financial
Reporting
Invention
Reporting
Final
Reports / Closeout Requirements
Frequently
Asked Questions
Grants
Management Staff Contacts
Standard Terms and Conditions
Individual awards are based on the application submitted to, and
as approved by AHRQ and are subject to the terms and conditions
incorporated either directly or by reference in the following (this
order of precedence prevails in the event there are conflicting
or otherwise inconsistent policies applicable to the award):
- 42 U.S. Code sections 299-299c-7 as amended by Public Law 106-129.
Note in particular sections 299c-1(c) and (d) regarding obligation
to maintain confidentiality for identifiable data.
- Pertinent restrictions on the expenditure of Federal funds in
applicable appropriations acts.
- 42 Code of Federal Regulations Part 67, Subpart A. Note section
67.19 and consider if Health Information Privacy Regulation, 45
Code of Federal Regulations Parts 160 and 164 (published in 65
Federal Register 82462 ff., December 28, 2000) applies
to any data to be used for proposed research.
- 45 Code of Federal Regulations Part 74 or 45 Code of Federal
Regulations Part 92, as applicable.
- The Notice of Grant Award including all terms and conditions
cited on the document or attachments, such as the Public Health
Service (PHS) Grants Policy Statement with addenda.
As stated in the PHS Grants Policy Statement, acceptance of the
grant terms and conditions is automatically acknowledged by the
grantee when funds are drawn or otherwise obtained from the grant
payment system.
As of February 2008, a new Term of Award—Human Trafficking—applies to all grantees of AHRQ.
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Grant Payment
Payments under these awards are made available through the Payment
Management System (PMS). PMS is administered by the The Division
of Payment Management (DPM), an office of U.S. Department of Health
& Human Services' (HHS) Program Support Center, Financial Management
Service (http://www.dpm.psc.gov).
Inquiries should be directed to:
Director, Division of Payment Management, OS/ASAM/PSC/FMS/DPM
P.O. Box 6021
Rockville, MD 20852
Telephone: 1-877-614-5533
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Reporting Requirements
PHS grant programs in general have requirements for both financial
and programmatic performance reporting.
For projects with more than one budget period, the grantee is required
to submit a PHS 2590 non-competing continuation application (which
includes a progress report) annually. For AHRQ grants this is generally
due 4 months prior to the scheduled start date of the budget period.
For details, go to the Non-competing Continuation Funding (Multiyear Grants) section
at http://www.ahrq.gov/fund/noncomp.htm.
Financial Status Reports (FSRs; SF 269) are required annually by
AHRQ for ALL grant programs. This report must be submitted for each
budget period no later than 90 days after the close of the budget
period. A hard copy of the report should be submitted to the assigned
grants management specialist. Note: At this time, AHRQ is unable
to accept FSRs electronically via the NIH Commons.
At its discretion AHRQ may require progress reports and/or financial
status reports to be submitted more frequently than annually, but
no more frequently than quarterly. The terms of award will indicate
if more frequent reporting is required.
When a grant ends, the grantee is required to submit final reports
including a Final Invention Statement, Final Progress Report, and
Final FSR. For details, please refer to the Final Reports/Closeout Requirements section at
http://www.ahrq.gov/fund/postawrd.htm#closeout.
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Requests for Change(s) to Award
Most requests for changes that are allowable under the grant award
can be approved by the grantee institution's sponsored programs
office. Any requests that require Public Health Service (PHS)/AHRQ
prior approval should be directed to the grants management specialist
listed on the Notice of Grant Award. Such requests include, but
are not limited to:
- Changes in the scope or objectives of the project.
- Re-budgeting requests that cannot be approved by the grantee
institution.
- Carry over from one budget period to another of restricted funds
or when a grant is not included under expanded authorities.
- Extensions of time during the final budget period that cannot
be approved by the grantee institution.
Our mailing address is:
Agency for Healthcare Research and Quality
Grants Management
540 Gaither Road
Rockville, MD 20850
Be sure that any request for PHS/AHRQ prior approval is countersigned
by the Principal Investigator and an authorized institutional official
in accordance with PHS policy. Any requests that have programmatic
aspects will be acted on only after consultation with the appropriate
AHRQ project officer.
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Noncompeting Continuation Funding (Multiyear Grants)
Noncompeting Application Requirements
Instructions for requesting continued support beyond the first
year of funding
Go to: http://www.ahrq.gov/fund/noncomp.htm.
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Inspector General Hotline
The HHS Inspector General (IG) maintains a toll-free telephone
number, 800-447-8477, for receiving information concerning fraud,
waste, or abuse under grants and cooperative agreements. Such reports
are kept confidential, and callers may decline to give their names
if they choose to remain anonymous.
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Financial Reporting
PHS policy requires a report of expenditures as documentation of
the financial status of grants according to the official accounting
records of the grantee organization. The final Financial Status
Report (FSR) submitted to this office must exactly agree with the
final expenditures reported on the grantee's PMS 272 report to the
Payment Management System. All obligations must be liquidated before
final FSR submission. The FSR is due no later than 90 days after
the project period end date. Use Standard Form 269. It is available
online at: http://grants.nih.gov/grants/fsr_sf269_long.pdf; PDF Help)
is used for this purpose. AHRQ requires the submission of this report
for each grant or cooperative agreement on an annual basis.
Please note that FSRs are not required for Fellowship (F31, F32)
grant awards.
AHRQ currently can not accept electronic FSRs. The FSR is to be
submitted to AHRQ Grants Management, attention Mable Lam, at the
address listed in the "Submission Requirements" section below.
Timely submission of accurate FSRs is important. Unobligated balances
of Federal funds may be requested for carry forward to the subsequent
budget period if the grantee anticipates and justifies a need for
the funds. For grants under expanded authorities, the grantee institution
may approve the carry forward of unexpended, unrestricted funds
to the subsequent budget period and must reflect this approval on
the FSR. For grants that are not under expanded authorities, PHS/AHRQ
prior approval is required.
Revised FSRs representing additional claims by the grantee that
were not included in the original FSR may be submitted to AHRQ grants
management with an explanation. This should be done as promptly
as possible, but no later than 1 year from the due date of the
original report (i.e., 15 months following the end of the budget
period). Any such revised report received after that date will
not be accepted and will be returned to the grantee. Revised
FSRs resulting in a balance due to the Federal Government must be
submitted to AHRQ whenever the overcharge is discovered, regardless
of the lapse of time since the original due date of the FSR. For
additional information, refer to the PHS Grants Policy Statement,
Postaward Administration, Financial Status (Expenditure) Reports
(http://grants.nih.gov/grants/policy/gps/8postnew.htm).
After a grant has ended or been terminated a final FSR must be
submitted within 90 days of the end date of the project period.
The final FSR must have no unliquidated obligations and must indicate
the exact balance of unobligated funds. The expended funds reported
on the FSR must exactly match the disbursements reported on the
grantee's 272 report to the Payment Management System.
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Invention Reporting
PHS policy requires that all inventions made in the course of or
under any PHS research grant be promptly and fully reported to HHS
and, in any event, be reported prior to the publication of any description
of the invention. An online system called "iEdison" has been developed
to allow grantees to fulfill this requirement. Please refer to the
iEdison Web site at https://s-edison.info.nih.gov/iEdison
for additional information.
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Final Reports/Closeout Requirements
HHS policy requires that a grant or cooperative agreement be "closed
out" after the project ends. Documentation in the form of several
"final reports" is required within 90 days of the end date of the
project period.
Grant Closeout Requirements
Documents and submission requirements for grant closeout
Go to: http://www.ahrq.gov/fund/closeout.htm.
Final Financial Status Report
Form for submission of final expenditures reported
Go to: http://grants1.nih.gov/grants/fsr_sf269_long.pdf (PDF Help).
Final Invention Statement and Certification
Inventions conceived and developed during project
Go to: http://grants.nih.gov/grants/hhs568.pdf (PDF Help).
AHRQ Grant Final Progress Report Format
Instructions and structure for final report submission on project
Go to: http://www.ahrq.gov/fund/reptemp.htm.
AHRQ Citation Style for Reference Lists
Format for citations on publications and electronic resources
Go to: http://www.ahrq.gov/fund/refstyle.htm.
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Frequently Asked Questions
|
Note to Web Site Users: The PHS Grants Policy Statement
(PHS GPS) (http://grants.nih.gov/grants/policy/gps/index.html)
is a prime resource for answering most grant-related questions.
Also, please utilize the resources available in your institution’s
sponsored projects or research administration office for guidance
before contacting AHRQ.
|
For Frequently Asked Questions related to Grants Management, go to: http://info.ahrq.gov/.
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Grants Management Staff Contacts
Grants management staff welcome questions of an administrative
nature. For active grant or cooperative agreement awards, questions
should be directed to the grants management specialist listed on
the Notice of Grant Award (NGA).
Main Phone Number: (301) 427-1447
Fax Numbers: (301) 427-1462 or 427-1464
Grants Management Specialists
Questions of a programmatic nature should be directed to the project
officer listed on the NGA. General programmatic questions should
be directed to the appropriate program office.
| Center/Office |
Phone Number |
| Center for Delivery, Organization,
and Markets (CDOM) |
(301) 427-1410 |
| Center for Financing, Access and Cost Trends (CFACT) |
(301) 427-1406 |
| Center for Outcomes and Evidence (COE) |
(301) 427-1600 |
| Center for Primary Care, Prevention, and Clinical Partnerships
(CP3) |
(301) 427-1500 |
| Center for Quality Improvement and Patient Safety (CQuIPS)
|
(301) 427-1349 |
| Office of Extramural Research, Education and Priority Populations
(OEREP) |
(301) 427-1449 |
| Office of Communications and Knowledge Transfer (OCKT) |
(301) 427-1700 |
| Office of Performance Accountability, Resources, and Technology
(OPART) |
(301) 427-1364 |
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Current as of April 2008
Internet Citation:
Grant Post Award Management. April 2008. Agency
for Healthcare Research and Quality, Rockville, MD. http://www.ahrq.gov/fund/postawrd.htm
540 Gaither Road Rockville, MD 20850