SUBPART 211.2--USING AND MAINTAINING REQUIREMENTS DOCUMENTS

(Revised November 22, 2004)

 

 

 211.201 Identification and availability of specifications.
 211.204 Solicitation provisions and contract clauses.
 211.270 Reserved.
 211.271 Elimination of use of class I ozone-depleting substances.
 211.272 Alternate preservation, packaging, and packing.
 211.273 Substitutions for military or Federal specifications and standards.
 211.273-1 Definition.
 211.273-2 Policy.
 211.273-3 Procedures.
 211.273-4 Contract clause.
 211.274 Item identification and valuation.
 211.274-1 Item identification.
 211.274-2 Government’s unit acquisition cost.
 211.274-3 Contract clause.


211.201  Identification and availability of specifications.

 

      (a)  The DoD index of data item descriptions is DoD 5010.12-L, Acquisition Management Systems and Data Requirements Control List (AMSDL).

 

      (b)  Also, furnish data item descriptions that are not listed in the AMSDL, except when it is not feasible, e.g., documents are bulky or only a limited number of copies are available at the contracting activity.

 

      (d)  The AMSDL, all unclassified specifications and standards listed in the DODISS, and data item descriptions listed in the AMSDL also may be obtained from the Department of Defense Single Stock Point (DoDSSP), Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA  19111-5094; telephone (215) 697-2179; http://assist.daps.dla.mil.  Include with the request—

 

                    (i)  The requester’s customer number; and

 

                    (ii)  Complete return mailing address, including any “mark for” instructions.

 

211.204  Solicitation provisions and contract clauses.

 

      (c)  When contract performance requires use of specifications and standards which are not listed in the DODISS and data item descriptions which are not listed in the AMSDL, use provisions, as appropriate, substantially the same as those at 252.211-7001, Availability of Specifications and Standards Not Listed in DODISS, Data Item Descriptions Not Listed in DoD 5010.12-L, and Plans, Drawings, and Other Pertinent Documents, and 252.211-7002, Availability for Examination of Specifications, Standards, Plans, Drawings, Data Item Descriptions, and Other Pertinent Documents.

 

211.270  Reserved.

 

211.271  Elimination of use of class I ozone-depleting substances.

 

      (a)  Contracts.  No DoD contract may include a specification or standard that requires the use of a class I ozone-depleting substance or that can be met only through the use of such a substance unless the inclusion of the specification or standard is specifically authorized at a level no lower than a general or flag officer or member of the Senior Executive Service of the requiring activity in accordance with Section 326, Pub. L. 102-484 (10 U.S.C. 2301 (repealed) note).

 

      (b)  Modifications.

 

              (1)  Contracts awarded before June 1, 1993, with a value in excess of

$10 million, that are modified or extended (including option exercise) and, as a result of the modification or extension will expire more than one year after the effective date of the modification or extension, must be evaluated in accordance with agency procedures for the elimination of ozone-depleting substances.

 

                    (i)  The evaluation must be carried out within 60 days after the first modification or extension.

 

                    (ii)  No further modification or extension may be made to the contract until the evaluation is complete.

 

              (2)  If, as a result of this evaluation, it is determined that an economically feasible substitute substance or alternative technology is available, the contracting officer shall modify the contract to require the use of the substitute substance or alternative technology.

 

              (3)  If a substitute substance or alternative technology is not available, a written determination shall be made to that effect at a level no lower than a general or flag officer or member of the Senior Executive Service of the requiring activity.

 

211.272  Alternate preservation, packaging, and packing.

Use the provision at 252.211-7004, Alternate Preservation, Packaging, and Packing, in solicitations which include military preservation, packaging, or packing specifications when it is feasible to evaluate and award using commercial or industrial preservation, packaging, or packing.

 

211.273  Substitutions for military or Federal specifications and standards.

 

211.273-1  Definition.

“SPI process,” as used in this section, is defined in the clause at 252.211-7005, Substitutions for Military or Federal Specifications and Standards.

 

211.273-2  Policy.

 

      (a)  Under the Single Process Initiative (SPI), DoD accepts SPI processes in lieu of specific military or Federal specifications or standards that specify a management or manufacturing process.

 

      (b)  DoD acceptance of an SPI process follows the decision of a Management Council, which includes representatives of the contractor, the Defense Contract Management Agency, the Defense Contract Audit Agency, and the military departments.

 

      (c)  In procurements of previously developed items, SPI processes that previously were accepted by the Management Council shall be considered valid replacements for military or Federal specifications or standards, absent a specific determination to the contrary (see 211.273-3(c)).

 

211.273-3  Procedures.

 

      (a)  Solicitations for previously developed items shall encourage offerors to identify SPI processes for use in lieu of military or Federal specifications and standards cited in the solicitation.  Use of the clause at 252.211-7005 satisfies this requirement.

 

      (b)  Contracting officers shall ensure that¾

 

              (1)  Concurrence of the requiring activity is obtained for any proposed substitutions prior to contract award;

 

              (2)  Any necessary additional information regarding the SPI process identified in the proposal is obtained from the cognizant administrative contracting officer; and

 

              (3)  In competitive procurements, prospective offerors are provided the opportunity to obtain verification that an SPI process is an acceptable replacement for a military or Federal specification or standard for the particular procurement prior to the date specified for receipt of offers.

 

      (c)  Any determination that an SPI process is not acceptable for a specific procurement shall be made prior to contract award at the head of the contracting activity or program executive officer level.  This authority may not be delegated.

 

211.273-4  Contract clause.

Use the clause at 252.211-7005, Substitutions for Military or Federal Specifications and Standards, in solicitations and contracts exceeding the micro-purchase threshold, when procuring previously developed items.

 

211.274  Item identification and valuation.

 

211.274-1  Item identification.

 

     (a)  DoD unique item identification, or a DoD recognized unique identification equivalent, is required for—

 

              (1)  All items for which the Government’s unit acquisition cost is $5,000 or more;

 

              (2)  Items for which the Government’s unit acquisition cost is less than $5,000, when determined necessary by the requiring activity for serially managed, mission essential, or controlled inventory equipment, repairable items, or consumable items or material; and

 

              (3)  Subassemblies, components, and parts embedded within an item identified on a Contract Data Requirements List or other exhibit (see http://www.acq.osd.mil/uid).

 

      (b)  If unique item identification is not required, the contractor shall provide commonly accepted commercial marks.

 

211.274-2  Government’s unit acquisition cost.

 

      (a)  Contractors shall identify the Government’s unit acquisition cost for all items delivered. 

 

      (b)  The Government’s unit acquisition cost is—

 

              (1)  For fixed-price type line, subline, or exhibit line items, the unit price identified in the contract at the time of delivery.

 

              (2)  For cost-type line, subline, or exhibit line items, the contractor’s estimated fully burdened unit cost to the Government for each item at the time of delivery.

 

      (c)  The Government’s unit acquisition cost of subassemblies, components, and parts embedded in delivered items need not be identified.

 

211.274-3  Contract clause.

Use the clause at 252.211-7003, Item Identification and Valuation, in solicitations and contracts that require delivery of one or more “items” as defined at 252.211-7003(a). 

 

      (a)  Complete paragraph (c)(1)(ii) of the clause with the contract line, subline, or exhibit line item number and description of any item(s) below $5,000 in unit acquisition cost for which the requiring activity determines that DoD unique item identification or a DoD recognized unique identification equivalent is required. 

 

      (b)  Complete paragraph (c)(1)(iii) of the clause with the applicable exhibit number or Contract Data Requirements List item number, when DoD unique item identification or a DoD recognized unique identification equivalent is required for subassemblies, components, or parts embedded within deliverable items.