Event Logistics Guide
PLANNING A COMMUNITY–WIDE EVENT
Allow no less than three months
to plan a community–wide VERB
Activity Zone event. This should
allow time to invite other organizations,
promote the event, and
coordinate logistics. Allow more
time if you are planning a large
event. The planning period can
be shorter if this is part of a
larger festival. Holding the VERB
Activity Zone event in conjunction
with an existing festival or community
event is sometimes beneficial
because the festival's
organizers have primary responsibility
for publicity to encourage
attendance; however, a downside
can be that you place the success
of your event outside of your
control.
The following pages include
logistics and ideas for planning
the community–wide VERB Activity
Zone event:
- date and time suggestions
- venue suggestions
- suggested exhibitor types
- equipment and space planning
- promotions and advertising
- safety precautions and legalities
- week–by–week agenda (See Appendix A)
Consider the following variables to help plan your event:
- How many tweens do you want
to—or can you—reach? This
will help determine the venue,
how many organizations to
invite, and how many prizes are
needed. (see the Having a
Successful Physical Activity
Event – Booklet A.)
- Will this event be held once a
year or several times throughout
the year? In which season
will it be and what are the
physical activities that are
associated with this time of
year in your area?
- If the VERB Activity Zone is
going to be a separate event,
select a date that doesn't
conflict with major festivals or
events. Weekends are
recommended.
Page last reviewed: August 1, 2007
Page last modified: August 1, 2007
Content source: National Center for Chronic Disease Prevention
and Health Promotion, Division of Adolescent and School Health |
