Event Logistics Guide
SAFETY PRECAUTIONS AND LEGALITIES

A successful event is a safe event. Consider the following safety precautions and legal requirements as you plan the event.

Permits

Ask your local municipal office if you need a special permit to hold an event at the chosen venue.

Insurance Coverage

Confirm with the venue that they have injury and liability insurance and that it extends to cover VERB Activity Zone event participants. If the VERB Activity Zone event is produced through the school system, confirm that this kind of event is covered by their insurance.

Waiver Forms

When attendees enter the VERB Activity Zone area, ask parents to sign a release form giving permission for their children to participate in the activity stations and to be photographed for promotional use. (See Sample Release Form in Appendix C)

If your liability insurance allows you the option, post a sign that provides essentially the same information indicating that by entering this VERB Activity Zone area, individuals accept liability for any injuries, damages, or loss of personal property to self or children in their care and grant permission for themselves or children to appear in person or in voice, video, or photographic representation related to this event. This option makes sense when there are extremely large crowds.

Emergency Preparation

Medical Staff – Arrange for medical presence, e.g. school nurse, EMT, etc. In trying many new activities, it's possible that there may be minor injuries.

Security Personnel – If needed, hire staff for security.

Walkie Talkies – Rent or borrow from the school system or other local organizations. Provide to event organizers, runners, and medical and security personnel.

Page last reviewed: August 1, 2007
Page last modified: August 1, 2007
Content source: National Center for Chronic Disease Prevention and Health Promotion, Division of Adolescent and School Health