Recipient Information

The guidance is intended to assist Foundation recipients manage their awards. Please note that this guidance describes a general award from the Foundation but may not include all the specifics of your grant agreement. Please contact your Project Administrator with any questions.

Activation

When you receive your grant agreement, review it and the attachments carefully. Are the project specifics accurate and can you fulfill the requirements?
If the terms are agreeable, sign both copies of the agreement and return them to your Project Administrator within 60 days of receipt. You need to return only the agreement, not the attachments.
Your Project Administrator will return one countersigned copy of the agreement for your records.

Invoicing

The Foundation disburses funds based on the phases you and your Project Administrator developed during the review of your proposal, as outlined in your grant agreement.

When you are ready to begin the project, submit to your Project Administrator a Request for Payment (template provided) for the first phase.
When you have completed the first phase and are ready to begin the second phase, submit to your Project Administrator a report on the first phase (see Reporting below) and a Request for Payment for the second phase.
Follow the previous instructions for each subsequent phase until the final phase.
Payment for the final phase is paid in arrears. Submit to your Project Administrator a report on the second to last phase upon completion of that phase. Upon completion of the final phase, submit to your Project Administrator a report and a Request for Payment for the final phase.

Reporting

Upon completion of each phase, submit to your Project Administrator a Phase Reporting Form (template provided) that shows what was accomplished and how funds were spent, as compared to the proposed scope of work and budget.
By October 31st of each year, submit to your Project Administrator an Annual Reporting Form (template provided) that shows what was accomplished and how funds were spent during NFWF’s most recently completed fiscal year, which runs from October 1st - September 30th.
Throughout the duration of your project, keep your Project Administrator informed of any changes in contact information, scope of work, or budget, as well as any difficulties in completing activities or submitting reports in a timely manner.

Closure

Within 90 days of your project's end date, submit to your Project Administrator (one hard copy and one electronic file):

Phase Report (for final phase)
Final Programmatic Report
Final Financial Report
Certification of Matching Contributions
Representative number of digital photos (preferred) or color 35mm slides depicting the project
Copies of all publications, press releases and other appropriate "products" resulting from the project

Related Files

Request for Payment Form (Microsoft Word Document)
Phase Reporting Form (Microsoft Word Document)
Annual Reporting Form (Microsoft Word Document)
Final Programmatic Reporting Form (Microsoft Word Document)
Final Financial Reporting Form (Microsoft Word Document)
Certification of Matching Contributions (Microsoft Word Document)
Matching Funds Eligibility and Documentation Guidance (Microsoft Word Document)