SUBPART 211.2--USING AND
MAINTAINING REQUIREMENTS DOCUMENTS
(Revised
211.201 Identification and
availability of specifications.
211.204 Solicitation provisions
and contract clauses.
211.270 Reserved.
211.271 Elimination of use of
class I ozone-depleting substances.
211.272 Alternate preservation,
packaging, and packing.
211.273 Substitutions for
military or Federal specifications and standards.
211.273-1 Definition.
211.273-2 Policy.
211.273-3 Procedures.
211.273-4 Contract clause.
211.274 Item identification and valuation.
211.274-1 General.
211.274-2 Policy for unique item identification.
211.274-3 Policy for valuation.
211.274-4 Contract clause.
211.275 Radio frequency identification.
211.275-1 Definitions.
211.275-2 Policy.
211.275-3 Contract clause.
211.201 Identification and
availability of specifications.
(a) The DoD index of
data item descriptions is DoD 5010.12-L, Acquisition Management Systems and
Data Requirements Control List (AMSDL).
(b) Also, furnish data
item descriptions that are not listed in the AMSDL, except when it is not
feasible, e.g., documents are bulky or only a limited number of copies are
available at the contracting activity.
(d) The AMSDL, all
unclassified specifications and standards listed in the DODISS, and data item
descriptions listed in the AMSDL also may be obtained from the Department of
Defense Single Stock Point (DoDSSP), Building 4, Section D, 700 Robbins Avenue,
Philadelphia, PA 19111-5094; telephone
(215) 697-2179; http://assist.daps.dla.mil.
Include with the request—
(i) The
requester’s customer number; and
(ii)
Complete return mailing address, including any “mark for” instructions.
211.204 Solicitation provisions
and contract clauses.
(c) When contract
performance requires use of specifications and standards which are not listed
in the DODISS and data item descriptions which are not listed in the AMSDL, use
provisions, as appropriate, substantially the same as those at 252.211-7001,
Availability of Specifications and Standards Not Listed in DODISS, Data Item
Descriptions Not Listed in DoD 5010.12-L, and Plans, Drawings, and Other
Pertinent Documents, and 252.211-7002, Availability for Examination of Specifications,
Standards, Plans, Drawings, Data Item Descriptions, and Other Pertinent
Documents.
211.270 Reserved.
211.271 Elimination of use of
class I ozone-depleting substances.
See Subpart 223.8 for restrictions on
contracting for ozone-depleting substances.
211.272 Alternate preservation,
packaging, and packing.
Use the provision at
252.211-7004, Alternate Preservation, Packaging, and Packing, in solicitations
which include military preservation, packaging, or packing specifications when
it is feasible to evaluate and award using commercial or industrial
preservation, packaging, or packing.
211.273 Substitutions for
military or Federal specifications and standards.
211.273-1 Definition.
“SPI process,” as used
in this section, is defined in the clause at 252.211-7005, Substitutions for
Military or Federal Specifications and Standards.
211.273-2 Policy.
(a) Under the Single
Process Initiative (SPI), DoD accepts SPI processes in lieu of specific
military or Federal specifications or standards that specify a management or
manufacturing process.
(b) DoD acceptance of an
SPI process follows the decision of a Management Council, which includes
representatives of the contractor, the Defense Contract Management Agency, the
Defense Contract Audit Agency, and the military departments.
(c) In procurements of
previously developed items, SPI processes that previously were accepted by the
Management Council shall be considered valid replacements for military or
Federal specifications or standards, absent a specific determination to the
contrary (see 211.273-3(c)).
211.273-3 Procedures.
(a) Solicitations for
previously developed items shall encourage offerors to identify SPI processes
for use in lieu of military or Federal specifications and standards cited in
the solicitation. Use of the clause at
252.211-7005 satisfies this requirement.
(b) Contracting officers
shall ensure that¾
(1) Concurrence
of the requiring activity is obtained for any proposed substitutions prior to
contract award;
(2) Any necessary additional information
regarding the SPI process identified in the proposal is obtained from the
cognizant administrative contracting officer; and
(3) In
competitive procurements, prospective offerors are provided the opportunity to
obtain verification that an SPI process is an acceptable replacement for a
military or Federal specification or standard for the particular procurement
prior to the date specified for receipt of offers.
(c) Any determination
that an SPI process is not acceptable for a specific procurement shall be made
prior to contract award at the head of the contracting activity or program
executive officer level. This authority
may not be delegated.
211.273-4 Contract clause.
Use the clause at
252.211-7005, Substitutions for Military or Federal Specifications and
Standards, in solicitations and contracts exceeding the micro-purchase
threshold, when procuring previously developed items.
211.274 Item identification and valuation.
211.274-1 General.
Unique
item identification and valuation is a system of marking and valuing items
delivered to DoD that will enhance logistics, contracting, and financial
business transactions supporting the
(a)
Achieve lower life-cycle cost of item management and improve life-cycle
property management;
(b)
Improve operational readiness;
(c)
Provide reliable accountability of property and asset visibility
throughout the life cycle; and
(d)
Reduce the burden on the workforce through increased productivity and
efficiency.
211.274-2 Policy for unique item identification.
(a) It is DoD policy that DoD
unique item identification, or a DoD recognized unique identification
equivalent, is required for—
(1) All delivered items for which the
Government’s unit acquisition cost is $5,000 or more;
(2) Items for which the Government’s unit
acquisition cost is less than $5,000, when identified by the requiring activity
as serially managed, mission essential, or controlled inventory;
(3) Items for which the Government’s unit
acquisition cost is less than $5,000, when the requiring activity determines
that permanent identification is required; and
(4) Regardless of value—
(i) Any DoD serially managed subassembly,
component, or part embedded within a delivered item; and
(ii) The parent item (as defined in
252.211-7003(a)) that contains the embedded subassembly, component, or part.
(b)
Exceptions. The Contractor will not be required to
provide DoD unique item identification if—
(1) The items, as determined by the head of the
agency, are to be used to support a contingency operation or to facilitate defense
against or recovery from nuclear, biological, chemical, or radiological attack;
or
(2) A determination and findings has been
executed concluding that it is more cost effective for the Government requiring
activity to assign, mark, and register the unique item identification after
delivery of an item acquired from a small business concern or a commercial item
acquired under FAR Part 12 or Part 8.
(i) The determination and findings shall be
executed by—
(A) The Component Acquisition Executive for an
acquisition category (ACAT) I program; or
(B) The head of the contracting activity for all
other programs.
(ii) The DoD Unique Item Identification Program
Office must receive a copy of the determination and findings required by paragraph
(b)(2)(i) of this subsection. Send the
copy to DPAP, SPEC ASST, 3060 Defense
Pentagon, 3E1044,
211.274-3 Policy for valuation.
(a)
It is DoD policy that contractors shall be required to identify the
Government’s unit acquisition cost (as defined in 252.211-7003(a)) for all
items delivered, even if none of the criteria for placing a unique item
identification mark applies.
(b)
The Government’s unit acquisition cost is—
(1) For fixed-price type line, subline, or
exhibit line items, the unit price identified in the contract at the time of
delivery;
(2) For cost-type or undefinitized line, subline,
or exhibit line items, the contractor’s estimated fully burdened unit cost to
the Government at the time of delivery; and
(3) For items delivered under a
time-and-materials contract, the contractor’s estimated fully burdened unit
cost to the Government at the time of delivery.
(c)
The Government’s unit acquisition cost of subassemblies, components, and
parts embedded in delivered items need not be separately identified.
211.274-4 Contract clause.
Use the
clause at 252.211-7003, Item Identification and Valuation, in solicitations and
contracts that require item identification or valuation, or both, in accordance
with 211.274-2 and 211.274-3.
(a)
Complete paragraph (c)(1)(ii) of the clause with the contract line,
subline, or exhibit line item number and description of any item(s) below
$5,000 in unit acquisition cost for which DoD unique item identification or a
DoD recognized unique identification equivalent is required in accordance with
211.274-2(a)(2) or (3).
(b)
Complete paragraph (c)(1)(iii) of the clause with the applicable attachment
number, when DoD unique item identification or a DoD recognized unique
identification equivalent is required in accordance with 211.274-2(a)(4) for DoD
serially managed subassemblies, components, or parts embedded within
deliverable items.
(c)
Use the clause with its Alternate I if—
(1) An exception in 211.274-2(b) applies; or
(2) Items are to be delivered to the Government
and none of the criteria for placing a unique item identification mark applies.
211.275 Radio frequency identification.
211.275-1 Definitions.
“Bulk commodities,” “case,” “palletized unit load,” “passive
RFID tag,” and “radio frequency identification” are defined in the clause at
252.211-7006, Radio Frequency Identification.
211.275-2 Policy.
Radio frequency identification (RFID), in the form of a passive
RFID tag, is required for individual cases and palletized unit loads that—
(a) Contain items in any of the following classes
of supply, as defined in DoD 4140.1-R, DoD Supply Chain Materiel Management
Regulation, AP1.1.11, except that bulk commodities are excluded from this
requirement:
(1) Subclass of Class I - Packaged operational
rations.
(2) Class II - Clothing, individual equipment,
tentage, organizational tool kits, hand tools, and administrative and
housekeeping supplies and equipment.
(3) Class VI - Personal demand items
(non-military sales items).
(4) Class IX – Repair parts and components
including kits, assemblies and subassemblies, reparable and consumable items
required for maintenance support of all equipment, excluding medical-peculiar
repair parts; and
(b) Will be shipped to one of the following
locations:
(1) Defense Distribution Depot, Susquehanna, PA: DoDAAC W25G1U
or SW3124.
(2) Defense Distribution Depot,
211.275-3 Contract clause.
Use the clause at 252.211-7006, Radio Frequency Identification,
in solicitations and contracts that will require shipment of items meeting the
criteria at 211.275-2.