Recipient Information
The guidance is intended to assist
Foundation recipients manage their awards. Please note that this
guidance describes a general award from the Foundation but may not
include all the specifics of your grant agreement. Please contact your
Project Administrator with any questions.
Activation
- When you receive your grant agreement, review it and the attachments
carefully. Are the project specifics accurate and can you fulfill the
requirements?
- If the terms are agreeable, sign both copies of the agreement and
return them to your Project Administrator within 60 days of receipt. You
need to return only the agreement, not the attachments.
- Your Project Administrator will return one countersigned copy of the
agreement for your records.
Invoicing
The Foundation disburses funds based on the phases you and your
Project Administrator developed during the review of your proposal, as
outlined in your grant agreement.
- When you are ready to begin the project, submit to your Project
Administrator a Request for Payment (template provided) for the
first phase.
- When you have completed the first phase and are ready to begin the
second phase, submit to your Project Administrator a report on the first
phase (see Reporting below) and a Request for Payment for the second
phase.
- Follow the previous instructions for each subsequent phase until the
final phase.
- Payment for the final phase is paid in arrears. Submit to your
Project Administrator a report on the second to last phase upon
completion of that phase. Upon completion of the final phase, submit to
your Project Administrator a report and a Request for Payment for
the final phase.
Reporting
- Upon completion of each phase, submit to your Project Administrator
a Phase Reporting Form (template provided) that shows what was
accomplished and how funds were spent, as compared to the proposed scope
of work and budget.
- By October 31st of each year, submit to your Project Administrator
an Annual Reporting Form (template provided) that shows what was
accomplished and how funds were spent during NFWF’s most recently
completed fiscal year, which runs from October 1st - September
30th.
- Throughout the duration of your project, keep your Project
Administrator informed of any changes in contact information, scope of
work, or budget, as well as any difficulties in completing activities or
submitting reports in a timely manner.
Closure
Within 90 days of your project's end
date, submit to your Project Administrator (one hard copy and one
electronic file):
- Phase Report (for final
phase)
- Final Programmatic Report
- Final Financial Report
- Certification of Matching
Contributions
- Representative number of digital
photos (preferred) or color 35mm slides depicting the
project
- Copies of all publications, press
releases and other appropriate "products" resulting from the
project
Related Files
Request for Payment Form (Microsoft Word Document)
Phase Reporting Form (Microsoft Word Document)
Annual Reporting Form (Microsoft Word Document)
Final Programmatic Reporting Form (Microsoft Word Document)
Final Financial Reporting Form (Microsoft Word Document)
Certification of Matching Contributions (Microsoft Word Document)
Matching Funds Eligibility and Documentation Guidance (Microsoft Word Document)
Related Links
Land Acquisition/Easement Guidance