Council
of Chapter Presidents
Council of Chapter Presidents: Why It Exists
AALL's chapters vary widely in many areas: number
of members, geographical boundaries, source
of membership (i.e., law firm, court or academic
libraries, professional or non-professional
positions), style of fiscal management, size
of treasury, election year, frequency of meetings
and program content. The common missions of
advancing the profession of law librarianship
and providing educational programs remain as
the unifying factors among the chapters.
The recognition that the chapters and the national
organization have common goals and needs led
to the desire for greater coordination of functions
and better communication among and between the
various associations. The growth in membership
of both AALL and the chapters, and the increase
in the number of chapters made the establishment
of an institutional relationship between the
entities desirable. The Council of Chapter Presidents
has begun to fill this need.
Every chapter president is automatically a member
of the Council during the term of their presidency,
and the Council's Chair is elected annually
from that year's retiring presidents. This gathering
of chapter leadership provides a natural conduit
for information flowing both to and from the
chapters.
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Bylaws of the Council
of Chapter Presidents (Revised 7/97)
American Association of Law Libraries
Article I. Name
The name of this body shall be the Council of
Chapter Presidents of the American Association
of Law Libraries (AALL).
Article II. Object
The Council is established to improve communication
among the chapters of the American Association
of Law Libraries, thereby facilitating a sharing
of ideas on matters of concern to all, and to
provide a mechanism for the expression of chapter
concerns and opinions to the national leadership
of AALL.
Article III. Membership
- All incumbent presidents of chapters
of AALL are automatically members of the Council.
Immediate past presidents, presidents-elect,
or other designated chapter representatives
may also attend Council meetings and participate
in debate.
- Rights and Privileges. The president
of each chapter shall have one vote. The chapter
president may designate another individual from
the chapter to cast the vote.
- Responsibilities. Each member is
responsible for communicating with fellow chapter
presidents both by contributing ideas, opinions,
and information about chapter activities to
the Council newsletter and by responding to
requests for information or opinions from other
Council members, the Council Chair, or the national
leadership of AALL.
Article IV. Meetings
- The Council shall meet during the
annual meeting of AALL and in the same location.
- Each member shall be notified of
the annual meeting either by letter or by announcement
at least 30 days in advance.
- The quorum for conducting business
shall be one-half of the members or their designated
representatives present at a duly announced
meeting.
- Sturgis Standard code of parliamentary
Procedure, in the latest edition, shall govern
deliberations of the Council, when not in conflict
with the bylaws.
Article V. Officer
- There is only one officer, the Chair
of the Council. The Chair shall be elected annually
and serve a term of one year. The Chair shall
be chosen from among the immediate past chapter
presidents or incumbent presidents due to retire
from office by October 31 following the annual
meeting.
- The Chair shall be elected prior to the annual meeting by a mail or electronic ballot conducted by the outgoing Chair. Nominations will be solicited by the outgoing Chair between January 15 and February 15 each year. Ballots shall be sent to Council members by March 15. (Revised July 2005)
- The responsibilities of the Chair
shall include, but are not limited to, maintaining
channels of communication among the chapters
and the national leadership, organizing and
chairing the annual Council meeting one year
following election, AALL, fulfilling the necessary
administrative requirements and such other duties
as the Council may direct.
Article VI. Committees
- The Chair may appoint such special
committees as are needed to carry out the functions
of the Council.
- Both incumbent chapter presidents,
outgoing presidents leaving the Council and
presidents-elect may be asked to serve on committees.
Article VII. Funding the Council
The Executive Board of AALL each year approves
a specific amount for the Chair's use to assist
with expenses at the annual meeting and with communication
costs.
Article VIII. Amendment of Bylaws
Proposed amendments to the Bylaws may be submitted
by any member to the Chair, who shall send notice
of them to the members at least 30 days prior
to the annual Council meeting. Such bylaws may
be adopted, appealed or suspended by a two-thirds
vote of those present and voting at the annual
meeting. Any amendment shall take effect after
it has been approved by the AALL Bylaws Committee.
Article IX. Antidiscrimination
Membership on the Council, as with membership
in the American Association of Law Libraries,
shall not be denied to any individual, or abridged
on account of race, color, religion, sex, age,
national origin, disability, or sexual orientation.
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Role of the Chair (revised
July 2000)
As defined in the Bylaws, the responsibilities
of the Chair shall include, but are not limited
to, maintaining channels of communication among
the chapters and the national leadership, organizing
and chairing the annual Council meeting one year
following election, fulfilling the necessary administrative
requirements, and such other duties as the Council
may direct.
The following list of duties was approved by the
Council during the 1997 annual meeting and updated
with Council approval at the 2000 annual meeting.
It includes those duties added as a result of
the 1988-89 AALL Special Committee on Organizational
Structure.
I. Maintaining channels of communication among
the chapters and between the chapters and AALL
- Attend AALL Executive Board meetings in a
non-voting capacity to represent the Council's
interests. Prepare a report for each meeting.
Submit agenda item(s).
- Correspond regularly with all chapter presidents
to inform them of association matters affecting
their chapters and to solicit their opinions
or cooperation in carrying out association policy
and programs.
- Function as a hot-line for chapters to obtain
information from AALL Headquarters or other
sources, as needed. Keep the AALL Executive
Board and Headquarters personnel aware of significant
Chapter events or anniversaries.
- Act as content provider for AALLNET, the Chapter
Handbook, the Chapter Leadership Bulletin, the
VIP Program Handbook, etc., in conjunction with
AALL.
- Act as listowner for the listserv. Subscribe
and unsubscribe participants, as necessary.
- Correspond regularly with all chapter presidents
regarding policies, issues, activities and other
concerns that might arise.
- Act as a clearinghouse for the sharing of
successes and problems.
- Maintain a current membership list.
II. Organizing and leading Council activities
at the Annual Meeting
- Take the minutes of the Council's Annual Business
meeting following their election and submit
them to the AALL Executive Board at its meeting
at the conclusion of the annual meeting.
- Organize and arrange the Chapter Leadership
Training for the annual meeting one year following
election.
- Organize, prepare the agenda and preside
over the Business Meeting scheduled during the
annual meeting one year following election.
- Work cooperatively with the SIS Council Chair
to plan the joint luncheon, if offered.
- Organize and arrange the Chapter Leadership
Roundtables, in conjunction with AALL.
III. Fulfilling the necessary requirements.
- Submit any required budgets and/or expenditure
reports to AALL.
- Conduct the nominating process and election
for his/her successor, as defined in the Bylaws.
- Submit the annual report to AALL.
- The Chair passes on to his/her successor any
records and information related to the year's
activities. After reviewing these records, the
new chair forwards them to the AALL archives,
retaining any documents which are still active.
- Appoint Council members, immediate past presidents
or the immediate past Council Chair, either
in an individual capacity or as a committee,
to assist the Chair with any of the responsibilities
of this position.
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Planning Timeline for the Chair of the Council of Chapter Presidents
All dates are approximate and subject to change.
Some duties and/or deadlines have undoubtedly
been overlooked. Ongoing duties such as listerv
administration are not included.
July:
- Attend and participate in all Chapter Leadership Training activities. Take minutes at Council's Annual Business Meeting.
- Following Annual Meeting, add new AALL President and Board Liaison to listserv. Delete AALL Immediate Past President and former Board Liaison.
- Confirm that all current chapter Presidents and Vice Presidents are subscribed. Delete Past Presidents.
- Contact the Director of Programs to learn which chapters have not yet submitted the Chapter Visit Request Forms. Post a reminder to the listserv and/or contact the individual chapters.
- Make sure HQ has you authorized to be the listserv administrator.
- Familiarize yourself with the items on AALLNET pertaining to chapters.
- Read Council Bylaws and Duties of Chair.
- Produce minutes of Council's Annual Meeting.
- Tabulate evaluations of Chapter Leadership Training. Transmit results to last year's Council Chair, Board Liaison, AALL President and appropriate HQ staff. Consider what from this to include in your November Board meeting report.
- Send out Chapter Council Chat
August:
- Query listserv as to possible agenda items for the Fall AALL Executive Board meeting.
- Work with HQ to determine whether you need to remind individual chapter presidents to submit their Chapter Biography.
- Verify that AALLNET lists the correct membership of the Council. You may also wish to check each chapter's profile to confirm that the president and vice presidents are correct. This may be helpful when you need addresses for future mailings and in making sure you have the correct people subscribed to the listerv.
- Send out Chapter Council Chat
September:
- Submit agenda items and your council report for the Fall AALL Executive Board meeting. (Items are due approximately two months ahead of the meeting.)
- Contact the incoming president of ALLUNY to learn the names of the new officers. Add the new VP to the listserv. Delete the immediate past president after the new officers are installed. You may wish to post a congratulatory message on the listserv. Update the list of "Current Chapter Presidents & Vice Presidents" for the November Board Book.
- Contact HQ to learn your Leadership Training budget for food & beverages (covers break), AV, printing/duplicating and signage. If the budget does not include funds for the joint luncheon with the SIS Chairs, then either now or at the November meeting, approach the Executive Director and the President to find out whether or not it will be funded. If it's not funded, you will have to decide with the SIS Council Chair, whether to offer this as a ticketed event with a separate charge.
- Send out Chapter Council Chat
October:
- Submit INFORMATION ONLY reports for the Board's November Meeting "Board Book" no later than approximately one month ahead of the meeting. You should be notified of the specific due date by the Executive Director or his Assistant.
- Contact the incoming Presidents of MAALL, ORALL and WestPac to confirm and/or learn the names of the new officers. Add the new VPs to the listserv. Delete the immediate past presidents after the new officers are installed. You may wish to post a congratulatory message on the listserv. Update the list of "Current Chapter Presidents & Vice Presidents" for the November Board Book.
- AALL Annual Meeting Scheduling Form sent to you. It's due back at HQ by November 1. You'll need to:
- Coordinate with the SIS Council Chair to schedule the joint luncheon and decide on room/AV set-up, e.g., whether you'll have (a) speaker(s). Menu planning will come later.
- Schedule the times of the Leadership Training, Professional Development Workshop and the Council's Annual Business Meeting. Your decision on the content of both can wait.
- Determine the topics of the Leadership Roundtables you'll offer, who will lead them and the dates and times they'll be offered. You'll need to work with each of the Moderators to determine this.
- Specify the room set-ups and AV requirements for all of the above.
- Send out Chapter Council Chat
November:
- November 1: AALL Annual Meeting Schedule Forms are due.
- Attend the Fall AALL Executive Board Meeting in Chicago.
- Send a confirming letter to your Leadership Roundtable moderators.
- Send out Chapter Council Chat
December:
- December 1: Copy deadline for Annual Meeting Preliminary Program. If there were any loose ends to be tied up on the joint luncheon, leadership training, Council business meeting or Leadership Roundtables, they have to be resolved by now in order for the correct information to appear in the program. For example, if you'll be separately ticketing and charging for the joint luncheon with the SIS Chairs, that information (and the charge) needs to go into this program.
January:
- Query listserv as to possible agenda items for the Spring AALL Executive Board meeting.
- Update the list of chapters celebrating anniversaries. Submit the new list as a consent item to the Board for its March meeting for it to approve sending congratulatory letters.
- Submit agenda items and your council report for the Spring AALL Executive Board meeting. (Items are due approximately two months ahead of the meeting.)
- Solicit nominations for new Chair between January 15 & February 15, per the Council bylaws.
- January 15: Mailing (by HQ) regarding the ten Annual Meeting Registration Awards. Be ready to field questions.
- Publicize and promote chapter VIP program, unless HQ or the AALL President plan to do it all. Read the VIP Program Handbook on AALLNET.
- Send out Chapter Council Chat
February:
- Submit INFORMATION ONLY reports for the Board's Spring Meeting "Board Book" no later than approximately one month ahead of the meeting. You should be notified of the specific due date by the Executive Director or his Assistant.
- Ask candidates for Council Chair to submit a biographical information and a statement for distribution to Council.
- Food & beverage forms mailed (by HQ). You'll use this to select the menu for the luncheon (cooperatively with the SIS Council Chair) and break food and beverages for the Chapter Leadership Training and Professional Development Workshop.
- Send out Chapter Council Chat
March:
- Annual Meeting's Preliminary Program mailed by HQ.
- Contact the incoming presidents of SWALL and SEAALL to learn the names of the new officers. Add the new VPs to the listserv. Delete the immediate past presidents after the new officers are installed. You may wish to post a congratulatory message on the listserv. Update the list of "Current Chapter Presidents & Vice Presidents" for the March Board Book.
- Send biographical information and statements of the candidates along with the ballots for election of new Chair no later than March 15. (It can be done earlier, especially if you want to announce it at the March Board meeting and in case you need to hold a run-off election.)
- Attend the Spring AALL Executive Board Meeting in Chicago.
- Send out Chapter Council Chat
April:
- Plan the Chapter Leadership and Professional Development Training: Determine how you'll conduct the training, choose topics for the discussion groups, recruit discussion leaders (usually past chapter presidents, AALL committee chairs or HQ staff), decide on whether you'll have individual speakers address the whole group, recruit those speakers, determine times for all of the preceding, decide whether you'll invite your discussion leaders and speakers to the joint luncheon.
- Coordinate with SIS Council Chair on the joint luncheon so the two of you have a final count by the deadline.
- Announce the name of the new chair on the listserv.
- Contact the incoming presidents of VALL and WPLLA to learn the names of the new officers. Add the new VPs to the listserv. Delete the immediate past presidents after the new officers are installed. You may wish to post a congratulatory message on the listserv.
- Deadline for chapters to respond to Chapter Registration Awards. Contact HQ to determine who you need to remind.
- Send information to the listserv about the various Annual Meeting events for Chapter Leadership.
May:
- Submit agenda items and your council report for the July Board meeting. (Items are due approximately two months ahead of the meeting.)
- Contact the incoming presidents of all other chapters to learn the names of the new officers. Add the new VPs to the listserv. Delete the immediate past presidents after the new officers are installed, or you can leave them on until after the Annual Meeting. You may wish to post a congratulatory message on the listserv. Update the list of "Current Chapter Presidents & Vice Presidents" for the July Board Book. Explain the Chapter Leadership Training to the new vice presidents and encourage them to participate.
- Contact AALL Director of Finance to see if she wants you to send the letter to chapter presidents regarding chapter liability insurance.
- May 15: Completed Food & Beverage Order Forms are due at HQ. Final Count not yet due.
- Chapter Annual Report forms (for publication in LLJ) are mailed to chapter presidents by HQ.
- Chapter Visit request forms are mailed to chapter vice presidents by HQ. Acquaint yourself with Chapter Visit Procedures so that you can respond to questions like "How much does the chapter have to pay?" and "When will our chapter get a presidential visit?"
- Read AALL Archives Policy and decide what, if anything, to submit to Archives on behalf of the Council.
- Contact HQ to determine whether there's a standard evaluation form for the Leadership Training or whether you have to create one.
- Send an announcement about the joint luncheon. Ask for RSVPs and special meal requests.
June:
- June 1: Final counts for food & beverage orders are due at HQ. The figure you report will be what you're charged for. This must be coordinated with the SIS Council Chair.
- Submit INFORMATION ONLY reports for the Board's July meeting "Board Book" no later than approximately one month ahead of the meeting. You should be notified of the specific due date by the Executive Director or his Assistant.
- Inventory of signs for Annual Meeting sent to you, along with request form for new signs. Review inventory and submit any request for new signs by the due date, later that month.
- Deadline for return of Chapter Annual Reports.
- Submit an annual report for activities of the Council (and you) for publication in the LLJ, along with the Chapter Annual Reports. (Your deadline is the same as theirs.)
- Create agenda for Council's Annual Meeting.
- Revise Planning Timeline for Chapter Presidents.
- Revise Planning Timeline for the Chair of the Council of Chapter Presidents.
July:
- Attend the July Board meeting.
- Conduct the Chapter Leadership Training and the COCP Annual Business Meeting.
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Chairs of the Council
of Chapter Presidents
Note: For the first four years the Council existed,
the leader was called Coordinator, rather than
Chair.
1981-1982 Frank Houdek
1982-1983 Patricia Strougal
1983-1984 Don Ziegenfuss
1984-1985 Carol Billings
1985-1986 Teresa Neaves
1986-1987 Kathy Larson
1987-1988 Maryruth Storer
1988-1989 Barbara Bintliff
1989-1990 Joan White
1990-1991 Wes Cochran
1991-1992 Jean Holcomb
1992-1993 Jean O'Grady
1993-1994 Filippa Anzalone
1994-1995 Kathie Sullivan
1995-1996 Karen Schuh
1996-1997 Sally Holterhoff
1997-1998 Amy Eaton
1998-1999 James Duggan
1999-2000 Brent Bernau
2000-2001 Sarah Andeen
2001-2002 Frank Drake
2002-2003 Larry Meyer
2003-2004 Susan Goldner
2004-2005 Diana Jaque
2005-2006 Beth DiFelice
2006-2007 Kimberly Serna
2007-2008 Mary Lu Linnane
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History of the Council
of Chapter Presidents
1980-1989
The Council of Chapter Presidents had its beginnings
in an informal meeting organized by Alan Holoch
at the 1980 AALL meeting in St. Louis. The concerns
prompting this gathering were basically those
that have guided the group since its inception:
the need to have channels of communication among
the AALL chapters and the desire to have a Method
of relaying chapter concerns to the AALL leadership.
This group mounted an effort to improve chapter
representation at the national level, although
there was no other concerted activity.
The first official meeting of the Council, at
which the name Council of Chapter Presidents was
adopted was in 1981 at the AALL meeting in Washington,
D.C. Frank Houdek was the moving force behind
this meeting, and was elected the first Coordinator.
The Council format and title of Coordinator were
chosen because the participants did not want to
convey the sense of formality that terms like
chair, president, committee, etc. would have.
The desire was also to avoid the bureaucratic
requirements that might hinder the activities
of the group. This was also the reason behind
having only one officerCthe Coordinator.
It was decided that the Coordinator would be chosen
on an annual basis from among the members of the
group; this person was charged with the responsibility
of developing communication channels among the
chapters and with organizing the Council's meeting
for the following year. It appears that the incoming
AALL president had a say in who was appointed
Coordinator. Although this isn't entirely clear,
dues of $10.00 per chapter were assessed.
The method of communication instituted was a newsletter
titled Council News. It was to be published quarterly.
The first two years of its existence, however,
saw only three issues per year. The third year,
there were two issues. It wasn't until the fourth
year of the Council's existence that the newsletter
had four issues. Volume 5 had only one issue.
Volumes 6 and 7 had three.
The business of the Council during its first year
was mostly what can be called housekeeping. Operating
procedures were drawn up which were the forerunners
of the current bylaws. AALL recognized the existence
of the group although its status as an official
AALL entity did not come for several more years.
The first year was spent defining the purpose
of the Council and how it would be most effective.
The AALL President, Roger Jacobs, was quick to
point out that the Council could become very valuable
to AALL in several ways: providing an effective
means of communication between AALL and the Chapters
and among the chapters, helping to identify new
national leadership and helping the chapters to
carry AALL's message to local and regional level.
One activity emphasized during the first years
of the Council's existence was an exchange of
ideas and concerns among the various chapters.
For example, one chapter was troubled by the appearance
of an antitrust violation if a chapter-sponsored
salary survey was carried out. Another chapter
wanted information on how individuals who were
not employed in a law libraryCbut were consultants
or librarians in non-law librariesCwere treated
in membership categories.
Some issues discussed in the early editions of
the Council News are still being discussed: how
many issues should each chapter be sending to
Headquarters for distribution to AALL leaders
and other chapters' Should a nationally designated
educational program be made available for distribution
at the chapter level?
Pat Strougal from Atlanta was elected Coordinator
at the second Council meeting in Detroit. One
of the big issues confronting the Council that
year was the desire of AALL's Public Relations
Committee to establish a contact within each chapter
to serve as a liaison to the Committee. One interesting
proposal was that a program similar to the ABA's
Young Lawyers Division be established in AALL
to focus on the needs and concerns of younger/newer
members. A second interesting proposal was to
create a package plan so that libraries could
subscribe to AALL Chapter newsletters. By the
end of the second year, chapters were reminded
to send 30 copies of their newsletters to Headquarters
for distribution, up from 25 the year before.
Year Two would up with a discussion of the role
and responsibilities of the Coordinator. Chapters
were also requested to inform the Coordinator
of the dates of their annual meetings at which
they would be requesting visits from AALL leaders,
so that some advance planning could be done by
the visitors.
Houston was the site of the next council meeting,
and the main order of business was the adoption
of a constitution and bylaws for the Council.
The Council also submitted a resolution to the
Executive Board of AALL requesting that the Board
authorize the Association to share a percentage
of the profits from the annual meeting with the
Chapter that handled the local arrangements. The
Board deferred consideration of this, referring
it to the Committee on Financial Planning for
a recommendation. During this meeting, a suggestion
was made that a workshop for incoming chapter
presidents be held at the next AALL meeting in
San Diego. The workshop was envisioned as including
presentation on the role of a chapter president,
conducting a business meeting (including information
on Roberts' Rules), setting goals and appointing
committees, and the relationship of the Chapter
to AALL. Don Ziegenfuss was appointed Council
Coordinator at this meeting.
The early years of the Council's existence were
characterized by more sharing of chapter information
than currently takes place. During the fourth
year, the present format of AALL leaders and colleagues
addressing the Council during its annual meeting
began.
The San Diego meeting saw the selection of Carol
Billings as Council Coordinator. Under Carol's
direction, the newsletter was published four timesCa
first and lastCand it also seems to have changed
names to just plain News. The council's constitution
and bylaws were revised during this yearC1984Cand
took their present form of bylaws only. Various
projects were undertaken, including a survey of
how chapter annual meetings were financed and
a collection of annual meeting programs. In terms
of the official history of the Council, 1984 was
a big year. The Executive Board of AALL approved
an AALL bylaws amendment which gave official recognition
to both the Council of Chapter Presidents and
the SIS Council. The bylaws of the newly recognized
Council of Chapter Presidents specified that the
officer was the Chair, not the Coordinator.
At the fifth meeting of the Council, in 1986,
Kathy Larson was chosen Chair. This was the year
of the release of the Price Waterhouse report
on chapter tax status and incorporation. It was
the highlight of the discussion that year. Chapter
presidents were reminded that chapters operate
essentially independent from AALL and, for that
reason, AALL is not always in a position to take
action on a matter that could benefit from some
national coordination. The issue of the Council
newsletter published this year was entitled Items
to Note.
By the time Maryruth Storer was elected Chair
at the Chicago meeting in 1987, AALL had determined
that the Council of Chapter Presidents' newsletter
was an excellent means of communicating with the
chapters. Much of the information contained in
the newsletters during this year had to do with
AALL news: Executive Board actions, the Price
Waterhouse Survey, the AALL Constitution and Bylaws
Committee's Model Chapter Bylaws, AALL's continuing
struggles to identify membership categories. News
more specific to the Council included the compilation
of chapter biographies, notification of the change
in officers of various chapters, listings of annual
meeting dates of chapters, and survey on union
list, selling chapter membership lists, and the
reimbursements of speakers' expenses. AALL decided
that, in the interest of consistency, the Council
of Chapter Presidents and the SIS Council would
both meet at the same time during the annual meeting
and at the same time each year. Tuesday evening
from 6:00-8:00 p.m. was chosen.
At the 1988 meeting of the Council, held in Atlanta,
Barbara Bintliff was elected Chair. The tasks
facing the Council for the coming year were spelled
out in the report of the AALL Special Committee
on Organizational Structure. Specifically, the
Council was asked to expand the Chair's role to
include two functionsCserving as a hot line for
chapter questions, and attending AALL Executive
Board meetings in a non-voting capacityCand to
address several questions concerning the formation
of chapters, the feasibility of adopting uniform
fiscal years and management styles election years,
and membership categories. The Chair immediately
incorporated these new functions into her job
description, and Council committees were formed
to survey the membership and develop recommendations
on the other issues. These recommendations were
voted upon at the Council's meeting the following
year in Reno, and then forwarded to the AALL Executive
Board for action.
The second major event in the 1988-89 Council
year was the first-ever Chapter Presidents Training
Session, held in Chicago in October, 1988. Presidents
from 26 of the 28 recognized chapters attended
an all-day session during which an orientation
to AALL was presented.
Prior to the Reno meeting, Joan White was elected
Council Chair for 1989-90 by a mail ballot, following
revised bylaws provisions adopted at the 1988
meeting in Atlanta.
The 1989 Council of Chapter Presidents meeting
was conducted by 1988-89 Chair, Barbara Bintliff
and held in Reno, Nevada. The Council voted to
accept the Long Range Report submitted by a committee
chaired by Wes Daniels and the Cooper Report submitted
by a committee chaired by Byron Cooper.
These committees were set up by Barbara Bintliff
in response to the Todd Report.
At this meeting, the Council voted to increase
the number of member need to form a new chapter
from 10 to 25. This was then forwarded to the
Executive Board for action.
Based on the Cooper Report, it was the feeling
of the Council that those Chapters who had not
adopted the uniform fiscal years and management
style of Headquarters should not so at this time.
The second leadership session for chapter presidents
was held in October, 1989. The quality of the
second leadership session was improved significantly
from last year's session. This was due, in large
part, to the efforts of Judy Genesen, Executive
Director, and Martha Brown, Professional Development
Officer. The feedback from this session was positive
and further improvements will be witnessed when
the session is held in conjunction with the annual
meeting.
The major item on the Council's agenda for 1989-90
was the issue of liability insurance. Judy Genesen
and the Chair labored diligently on the matter.
Judy was able to find an insurance broker who
would be able to procure liability insurance.
Of the twenty-eight recognized chapters, eleven
have expressed an interest in obtaining liability
insurance. The matter is being pursued.
The Chair attempted to publish a digest of chapter
newsletters for members of the AALL Executive
Board, chapter presidents and vice-presidents.
This digest was created in response to the Council
of Newsletter Editors who felt that the cost of
printing and postage of extra copies of the newsletters
were becoming too burdensome for the chapters.
Two issues of the digest were issued before it
became too burdensome for the Chair. Favorable
responses were received by Executive Board members,
chapter presidents and vice presidents. After
consulting with the Executive Director, the Professional
Development Officer and the co-chair of the Council
of Newsletter Editors, a probable solution was
found. Chapter newsletter editors will digest
their own newsletters, have their digest sent
to Mary Sworsky, who will compile them and send
the finished project to the appropriate parties.
During the course of the year, a group of librarians
formed a new chapter which will be voted on at
the AALL business meeting in Minneapolis. The
new chapter is called Law Librarians of Puget
Sound (LLOPS). Mary Sidel has been voted chapter
president.
1990-91
In April of 1990, J. Wesley Cochran was elected
Council Chair for 1990-91 by a mail ballot. The
election had to be held twice due to a tie in
the first ballot. It is generally believed that
this was the first tie vote in Council history.
The Council considered several issues during the
1990-91 term. Several chapters continued the debate
on insurance, and based on a straw vote taken
at the 1991 Council meeting, it appeared that
about one-half the chapters were insured.
The Chapter Newsletter Digest was discontinued
in favor of each chapter sending copies to all
members of the AALL Executive Board, the Chair
of the Council, all chapter presidents, and all
chapter newsletter editors.
During the year, the Chair of the Council worked
with Martha Brown and AALL President Penny Hazelton
to revise the AALL Chapter Visits Policy. The
AALL Executive Board approved the policy, establishing
a three-year rotation system among the chapters
so that visits are distributed more evenly among
members of the Executive Board.
In April, Jean Holcomb of the Norfolk Law Library,
President of the Virginia Association of Law Libraries,
was elected as the Chair of the Council for 1991-92.
The leadership training program for chapter presidents
was held Saturday, July 20, 1991 in New Orleans,
prior to the 1991 AALL Annual Meeting.
The major item of discussion at the 1991 Council
concerned those portions of the AALL Strategic
Plan that involved chapters. The Strategic Plan
contains a number of objectives that require chapter
participation for success.
The Law Libraries Association of Alabama (LLAA)
was approved as an AALL Chapter at the first business
meeting of the AALL Annual Meeting.
1991-92
During 1991-92, six editions of the Council News
provided a forum for exchange of information.
In addition, Council members worked with the Private
Law Libraries and the State Court and County SISs
leaders to have Chapter information included when
these groups sponsored the AALL traveling display
at national meetings.
Chapters imported programs previously offered
at the AALL Annual meeting and successfully submitted
Chapter sponsored programs for the AALL San Francisco
meeting. A new report form encouraged Chapters
to present a narrative report of their year's
activities for publication in Law Library Journal
ensuring preservation of their corporate memory.
The Council Chair created a Chapter President's
Master Calendar for Council members. At the Council's
request, the Chair worked with Editor Mary McNulty
to design the AALL Chapter Locator, a promotional
tool for Chapters and the Association which includes
a map of all Chapter boundaries and a statement
detailing the role of chapters in the Association.
In preparation for the Chapter leadership orientation
held on Saturday, July 18, 1992 in San Francisco,
the attendees were surveyed to solicit their concerns
and completed a Leadership Readiness Assessment.
The eight broad themes identified became the focal
points for the program's skill building activities.
Matters addressed at the 1992 Council meeting
included the implementation of the AALL funded
annual meeting registration grant program, MCLE
credits for programming, the activities of the
public relations coordinator, chapter newsletter
copyright concerns, and membership issues relating
to dues and directory listings. Jean O'Grady,
Pace University of Law School Library and President
of LLAGNY, was elected 1992-1993 Council Chair.
1992-93
Jean O'Grady was Council Chair
Jean reminded Council members that whenever possible,
local committees should cooperate with national
committees: recommending programs and speakers,
nominating members for AALL office, getting resources
from the PR committee. Jean provided al Chapters
with a list of AALL Board members and their committee
assignments.
Jean also started the practice of distributing
the Council News to all Chapters Vice Presidents
as well as Presidents, as a result of comments
received about the training and orientation of
Chapter leadership.
Council members were invited to attend the CONELL
Breakfast to give the newer members an opportunity
to find out about the benefits of belonging to
a local Chapter.
The leadership training included presentations
on Chapter Success Stories (the NJLLA Strategic
Plan, the proposed LLAGNY Bulletin Board and database).
Public Relations activities, and Financial Reports
and Fiduciary Responsibility in a Nutshell by
Judy Meadows.
1993-94
Filippa Anzalone was Council Chair.
This was busy year for some Chapters. Several
Chapters needed to bring their bylaws into compliance
with AALL's (Chapters cannot be more restrictive)
and the work began for the National Conference
on Information Issues. Nine Chapters received
free annual meeting registrations (underwritten
by AALL) for the Seattle Annual Meeting, in keeping
with the provisions of the 1990-94 Strategic Plan.
Half of the thirty chapters identified members
as Internet Buddies in keeping with the work of
the AALL Task force in Internet Access.
The AALL Board determined that board member visits
to Chapters would be paid for by AALL which was
welcome news to many smaller Chapters.
The Council Chair continued to collect samples
of Chapter Handbooks for the files, to be used
as models for other Chapters beginning to document
their activities.
Judy Meadows addressed the Council during Leadership
Training on July 9th. She had received many favorable
comments on her presentation in Boston and finances
are a particularly anxiety producing areas for
Chapter officers. Margie Axtmann described the
process of the last year of developing the Long
Range Plan and the future direction of AALL. Cheryl
Nyberg and Susan Dow, outgoing and incoming Chairs
of the Government Relations Committee spoke to
the Council on topics of the GRC, legislative
monitoring and how these relate to Chapter procedures.
The nuts and bolts of running a chapter and discussion
of bylaws and Chapter handbooks were also agenda
topics. The topic of souvenir sales was debated
at great length during the day's events as there
had been a misunderstanding to what was allowed
in the Chapter Exhibit Area. The problem was expected
to be addressed more formally and clarified by
the 1994-95 Council and AALL Board.
The SIS Chairs met with the Chapter Presidents
for part of the morning's presentations and then
a joint luncheon was held where the incoming leaders
could share concerns and success stories. It was
felt to be an effective, working lunch.
Kathie Sullivan was elected 1994-95 Council Chair
in a mail ballot.
1994-95
The Council had a very busy year this year as
it was involved in the National Conference on
Information Issues, called for by AALL President
Carol Billings as the theme for her presidential
year. Chapters were asked to sponsor delegates
from their states and regions who would be influential
in matters of information issues. Identifying
delegates and deciding how to fund their attendance
was difficult at times, but the awarding of a
grant from the State Justice Institute helped
some chapters fund their chosen delegates. Other
chapters elected to send fewer delegates than
originally estimated in Billing's plan but at
higher funding.
Other matters before the Council included asking
for the ability to sell chapter souvenirs at AALL
Annual Meeting. In March, the board voted to allow
sales in an AALL Meeting Store, charging Chapters
for part of the cost of the expense of the area.
Several Chapters were involved in submitting sample
clauses and procedures to the Chair for the drafting
of a Model Financial Manual for Chapters. Intended
to be a guide for those chapters with little documentation
for their elected leaders, the draft was presented
to the 1995-96 Council for further work and editing.
It references the sound financial practices adopted
in the AALL Financial Long Range Plan, but equally
importantly, it will help those chapters without
procedures manuals to gain some control over chapter
practices.
Council members received four issues of the Council
Communique as well as several interim letters
with late breaking news of the delegate selection
process and other sensitive matters. As a result
of the added formal communication, as well as
including the incoming presidents in the last
mailings of the year, chapters were extremely
responsive to questions asked and in the submission
of reports to headquarters.
Chapter visits were very successful this year,
especially in the light of the discussion about
the proposed dues increase, the National Conference
delegates, and the proposed changes to Law Library
Journal. The Board Liaison talked with each Board
visitor after the visit and the Chair spoke with
the Chapter President. Following up with the Chapter
after a visit seems like an idea to continue as
a method of encouraging the regular communication.
Regular communication between the chapters and
the Chair was also enhanced due to electronic
mail access. Over half the chapter presidents
had access to e-mail and more were added throughout
the year. The percentage is even higher for the
1995-96 presidents. The immediacy of the communication,
as well as the ease of responding, made information
much easier to share with many people.
Leadership training and the Council Business Meeting
were held in Pittsburgh. Several members of AALL,
each of whom have served in a variety of leadership
positions, spoke on What Makes a Good Leader,
Members also heard from a delegate to the National
Conference, the Honorable Norman W. Black, Chief
Judge, United States District Court for the Southern
District of Texas. The leadership training included
a joint session and lunch with the incoming chairs
of the SISs.
Several matters will carry over for discussion
by the 1995-96 Council, to be chaired by Karen
Schuh, the outgoing president of NJLLA. CLE credit
and educational programming, further revision
of the financial manual, and the issue of having
the Council Chair be a voting member of the Board
are expected to be primary concerns.
1995-1996
The year started off with an active day of leadership
training and information sharing. One of the guest
speakers of the day was Al Brecht, chair of the
Task Force on the Composition of the AALL Executive
Board, who sought chapter and SIS feedback re
a proposal that the SIS and Chapter Council Chairs
be voting Executive Board members, and that the
AALL bylaws be changed to reflect their attendance
at board meetings. The chairs were interested
in the idea, with the stipulation that the chair/board
member be voted upon by the other council members
and that the term of office coincide with the
board member's tenure as council chair.
This issue at the November AALL board meeting
with the Task Force proposal re changing the status
of the Council chairs receiving concern from the
board members. They were concerned with the procedure
for electing these members, and felt the general
AALL membership would also be concerned with this
issue. The current chapter presidents' chair expressed
concern that being a voting board member would
interfere with the representative role of the
council chair. In the end, the Task Force recommendations
were rejected.
During the year, several chapters took advantage
of the communication role of the council chair
by asking specific questions of policy and procedure
re chapters and AALL. E-mail greatly facilitated
this process, with the requesting chapter sending
a question to the chair, who could either broadcast
the question to the other presidents or send the
question to Martha Brown at HQ. Issues included:
selling chapter mailing lists, offering financial
support to chapter presidents to attend the Council
leadership training, and procedures for notifying
AALL of chapter bylaws changes.
The chair distributed regular newsletters in which
she reported on AALL board meeting activities,
reminded chapters of upcoming deadlines for forms
and events, and requested feedback regarding issues
facing chapters. Several Council members provided
thoughtful replies, expressing concern about AALL
policy or events on such issues: program proposal
procedure, local arrangements for annual meeting,
and chapter visits. The chair forwarded many of
these comments to HQ for review. In the matter
of chapter visits, two new documents were created:
a checklist for the board members to assist them
in planning for the visit, and a report form for
the officers to return to HQ after each visit.
Hopefully these efforts will interchange between
board member and chapter members.
In April the Council held its election for the
1996-97 chair. Three worthy candidates participated
in the contest, with Sally Holterhoff, CALL President,
being elected. This was a different election than
the previous year's which had only one candidate.
The majority of council members returned ballots,
which made the election fir and significant.
A major development of the year was board action
in March which created a chapter relations working
group, whose goal is to improve relations between
chapter and the association. The Strategic Planning
committee recommended, along with the Finance
and Budget Committee, allocating $10,000 for an
ad hoc group to address the issue and report to
the Executive Board within one year. President-Elect
Frank Houdek convened the group, appointing Martha
Brown and Roger Parent of HQ, Carol Avery Nicolson
as Board Liaison, and Sally Holterhoff and Hal
Brown, two current chapter presidents to the committee.
The Council chair was also appointed. The group
planned to have its first meeting in Chicago in
the spring, before the annual meeting, so they
could discuss the important issues and plan strategy
for proceeding.
In summary, the communication between chapter
presidents and the Chair made the transference
of information and advice successful and productive.
With the addition of a council listserv and the
results of the chapter relations effort, the future
of the council will be strengthened and its members
better served.
Submitted by Karen Schuh, Chair, 1995-96 Council
of Chapter Presidents
7/5/96
1996-97
Chapters and their relationships to the national
association were featured in the AALL spotlight
in 1996-97. Sally Holterhoff served as Chair of
the Council. The Ad Hoc Advisory Group on Chapter
Relations was appointed in the spring of 1996
by President-Elect Frank Houdek and charged with
addressing Direction I initiative 5 of the AALL
Strategic Challenge 1994-98: Strengthen Relationships
Between AALL and Its Chapters. The Council chair
also chaired the advisory group and the group's
work became an integral part of the year's focus
for the Council.
Much of the discussion at the 1996 annual Council
business meeting in Indianapolis in July cnetered
on a draft document produced by the adivsory group.
The AALL Chapter Alliance: A Vision for the Future.
This draft was also discussed by presidents of
ten chapters in a focus group at the Third Northeast
Regional Conference in Toronto in October. Responses
received from chapters throughout the fall served
as a guide for the work of the advisory group.
Chapters expressed particular interest in improving
communication with AALL and in getting additional
training for their chapter leaders.
Several proposals were developed by the advisory
group which were presented and approved at the
AALL Executive Board's winter meeting. By mid-June
1997, these proposals resulted in: (1) publication
of one issue of a new quarterly publication, the
Chapter Leadership Bulletin, which is mailed to
each chapter's executive board members. It is
also available to anyone through the AALL Fax-On-demand
service. The second issue is due in early July:
(2) six new Chapter Roundtable discussion sessions
to be held at the AALL Annual Meeting (on chapter
development/recruitment/retention, public relations,
and website/homepage management), with strong
interest expressed so far by chapters: (3) revision
of the former Handbook for Chapter Presidents
into a more comprehensive Chapter Handbook, which
will be distributed to chapter presidents in Baltimore.
Other highlights of the year included:
- Starting in August 1996, the new Council of
Chapter Presidents Listserv was used to advance
the Council's primary function as a communication
network. Monthly Presidents' Briefings were
posted by the Council Chair. Questions posted
by chapter presidents covered topics ranging
from educational programming and salary surveys
to the AALL satellite conference and the traveling
copyright workshop.
- A planning calendar of deadlines significant
to chapters was created and posted on the chapter
section of AALLNET.
- A Summary Chart of Chapter Information (taken
from Chapter Biographies) was developed and
distributed to Chapter Presidents and to the
AALL Executive Board. It will be updated each
year.
- Close attention was paid to updating and improving
the chapter section of AALLNET. It now includes
a separate page for each chapter's information.
- Most chapters hosted a visit by an AALL Executive
Board member this year and reports of the visits
were favorable on both sides.
- Council Chair was in contact throughout the
year with the Editor of the Chapter News column
for AALL Spectrum, Susan Trask and the Chair
of the Council of Newsletter Editor (CONE),
Maxine Grosshans. The Chair benefited greatly
from the advice and support of the AALL Executive
Board Liaison to the Council, Judy Meadows.
- In March, an election was held by mail ballot
to select a Council Chair for 1997-98. Amy Eaton,
1996-97 LLOPS President was elected and has
already been included in planning for Baltimore
and next year's Council.
- The Chapter Biography form was revised somewhat
by the Council Chair in order to obtain additional
information needed for the summary chart. This
form and the form for the Chapter Activity Report
for Law Library Journal were both posted on
AALLNET.
- A valuable working relationship was established
with the current SIS Council Chair, Anne Myers,
which enhanced the work of both Councils.
Much of the latter portion of the Council year
is typically spent in preparations for the AALL
Annual Meeting. In Baltimore, Chapter Presidents'
Leadership Training will be held for the 10th
year since it was started in 1989. As in recent
years, it will take place on the Saturday prior
to the Meeting. Nearly all the current chapter
presidents and vice-presidents have registered
to attend that session as well as the Joint Leadership
Luncheon with the SIS Chairs and Chairs-Elect.
Following lunch the 17th annual Council business
meeting will conclude the day. Throughout the
rest of the Annual Meeting, a wide array of chapter
activities, including the Chapter Roundtables
will be offered and these have been publicized
widely to chapters this year.
In summary, it appears that the relationship between
the 30 chapters and AALL has improved considerably
this year, due to the increased attention and
resources committed by AALL. The Council of Chapter
Presidents and the Chair have been actively involved
in these efforts. Chapters have responded and
contributed with enthusiasm. The new activities
undertaken provide opportunities to make the mutually
beneficial AALL-Chapter Alliance even stronger.
1997-1998
This year the Council continued to focus on the
proposals developed by the Ad Hoc Advisory Group
on Chapter Relations (1996-1997) and approved
by the AALL Executive Board: (1) publication of
the Chapter Leadership Bulletin, (2) the Chapter
Roundtable discussions to be held at the Annual
Meeting, and (3) revision of the Chapter Handbook.
Publication of the Chapter Leadership Bulletin
continued on a quarterly basis and funding was
approved for the 1998-1999 year. Each issue of
the Chapter Leadership Bulletin focused on a theme
and the majority of the lead articles were written
by AALL members. The issues were well received
by the chapter presidents. The Chapter Roundtables
will be continued in 1998 and were expanded to
include the Council of Newsletter Editors and
the Government Relations meeting. Last year's
Roundtables were very well received and the Council
is pleased that due to support from both the Executive
Board and AALL staff, we are able to offer them
to this year's attendees. The Chapter Handbook
continues to be updated with the inclusion of
the revised Chapter Visit Policy and related forms,
the Council's updated Bylaws, and inclusion of
Chapter.
Other highlights of the year included:
- A very active year on the Council of Chapter
Presidents listserv. Numerous issues were addressed
including: newsletter deadlines, the AALL Chapter
VIP Program, Grants, gifts to outgoing Board
members, and AALLNET concerns.
- Revising and updating the Chapter Visit Policy
and forms.
- Updating and improving the chapter section
of AALLNET.
- Most chapters hosted a visit by an AALL Executive
Board member this year and reports of the visits
were favorable on both sides.
- In March, an election was held by mail ballot
so select a council Chair for 1998-1999. We
were fortunate to have a large and extremely
qualified slate of candidates. James Duggan,
1997-1998 MAALL President, was elected and has
already been included in planning for Anaheim
and for next year's Council.
- The Chapter Biography form was revised somewhat
by headquarters to improve data entry.
- Implementation of the VIP Program for the
1999 Annual Meeting.
- Development of a guide to assist the chapters
in implementing the VIP Program.
- Beginning the process of developing a new
chapter in the San Diego area.
For the last half of my term, I have focused
on the preparations for the AALL Annual Meeting.
In Anaheim, the Chapter Presidents' Leadership
Training will take place for the 11th time since
its inception in 1989. The Training will take
place on Saturday, July 11th. This year's Training
will consist of guest speakers, a panel of past-presidents
and break-out groups. Following the Training,
we will have a joint luncheon with the SIS Chairs.
Matthew Bender has graciously offered to sponsor
our luncheon. Immediately after lunch we will
call to order the business meeting. Throughout
the Annual Meeting a variety of chapter functions
have been scheduled including the Chapter Roundtables.
Throughout the year, I have benefited greatly
from the support and advice of the AALL Executive
Board Liaison to the Council, Susan Siebers. I
am pleased that Susan has volunteered to act as
our Liaison for the next year. The Council continues
to offer real support to the Chapter presidents
and has developed a strong intermediary relationship
with the AALL Executive Board and Staff. This
has been an enjoyable year for me and I feel fortunate
that I was able to continue building upon the
foundation created by past Council Chairs.
1998-1999
A large part of the chapter council planning and
development during 1998-99 focused on the promotion
of the chapter VIP program, a new AALL/Chapter
initiative. The VIP program (Valuable Invited
Participant) provides the opportunity for AALL
chapter to invite special guests (typically non-AALL
members from a chapter's legal, governmental or
information communities) to attend the AALL Annual
Meeting, and participate in the educational experiences
and networking opportunities that take place during
the yearly gathering. The program offers complimentary
annual meeting registration for up to two guests
for each of AALL's 31 chapters. This year, 20
VIP's from 14 chapters participated in the program.
The program will continue during 1999-2000 as
a voluntary chapter activity.
James Duggan served as Chair of the Council. A
new listserv (C-CHPR) was created by Jason Hinkle
at AALL Headquarters and auto-populated with Council
members. It replaced the old list, Councilchapterpresidents-l,
and was not auto-populated. In an experiment,
the Council Chair became listowner of C-CHPR,
and was able to perform most of the typical listowner
functions (i.e., adding or deleting participants,
responding to error messages, etc.), freeing AALL
Headquarters staff from this burden. Discussion
on C-CHPR has focused on meeting AALL Deadlines
for planning purposes, the Chapter VIP Program,
the Chapter Leadership Bulletin, updates of chapter
officers, and forwarded messages from the AALL
GRC and PDC committees.
Other highlights of the year include:
- A Council of Chapter Presidents web page was
created and loaded on AALLNET, with links to
the Chapter VIP Program Handbook (in both Adobe
Acrobat and HTML format).
- Listing of AALL Chapter Anniversaries was
created and sent to members of the AALL Executive
Board.
- Four issues of the quarterly Chapter Leadership
Bulletin were edited and produced. A survey
of Chapter Leaders about the Chapter Leadership
Bulletin was conducted during Fall 1998. After
discussion, AALL Executive Director Roger Parent decided to produce the Chapter Leadership
Bulletin in-house, utilizing Julie Duffy (AALL's
new Marketing Manager) as the publication's
coordinator.
- Brent Bernau, Reference Librarian at Thomas
Jefferson School of Law in San Diego (and past-President
of San Diego Area Law Libraries, SANDALL), was
elected as Chair of the Council of Chapter Presidents
for 1999-2000. Brent will assist with the 1999
Chapter President Leadership Training, and takes
over as Chair at the Council Business Meeting,
Saturday, July 17, 1999.
- A listing of Chapter Anniversaries was produced
and distributed to the AALL Executive Board
for congratulatory letters of acknowledgment.
The latter part of the council chair term has
been spent planning for the Chapter President
Leadership Training, scheduled for July 17 in
the Washington Grand Hyatt Constitution Ballroom.
The training will consist of guest speakers and
break-out discussion groups, and close with a
joint luncheon with the SIS Chairs. Maureen Sullivan,
1998-99 President of the Association of College
and Research Libraries, and an Organizational
Development Consult, will speak on the topic Aleadership.@
The Council of Chapter Presidents Business Meeting
will follow during the afternoon, and will feature
short presentations from the AALL committee chairs
of Recruitment, Professional Development, and
Government Relations. Chapter Roundtables on a
variety of subjects will be offered throughout
the conference.
Many people deserve thanks for their work with
the council of chapter presidents during this
past year: Roger Parent, Martha Brown, and Kim
Rundle for their administrative support, Carol
Billings and Julie Duffy for their contributions
to the Chapter Leadership Bulletin, and Mary Alice
Baish, Peter Beck, Marcia Bradley, Carol Bredemeyer,
John Edwards, Shaun Esposito, Mark Folmsbee, Jason
Hinkle, Mary Hotchkiss, Janis Johnston, Catherine
Lemann, and Steve Ligda for coordinating the chapter
roundtables. Finally, Amy Eaton, Gail Warren,
and especially Susan Siebers merit boundless gratitude
for their advice and unflagging energy.
1999-2000
The past year saw the Council of Chapter Presidents
take on an increasingly relevant role in the professional
lives of its members. The discussion list proved
to be a significant forum, particularly for those
"What are other chapters doing about that?"
types of questions. Limited to the presidents
and vice presidents of our 31 chapters, it is
operated under the auspices of the Council of
Chapter Presidents and has generally been a low-traffic
list. The Council Chair serves as listowner, meaning
the Chair must stay on top of changes of chapter
officers, as well as changes in individual addresses
of current members.
The Council pages on AALLNET also became increasingly
relevant as the volume of information residing
there increased. Keeping that increasing volume
of information current and accurate proved to
be a formidable challenge for the Chair. The process
still has bugs to be worked out. An exciting development
this year is that after polling the Council members
on the listserv and discussions with Executive
Director Roger Parent, it was decided to bid adieu
to the hard copy of the Chapter Handbook, traditionally
updated and distributed yearly to all chapter
presidents and vice presidents at the Chapter
Leadership Training. Beginning in July 2000, the
Handbook will be digitized and loaded onto the
Council's AALLNET pages. This should make for
more effective communication and ease of updating,
as well as save the expense of duplicating and
shipping the hard copy.
Incoming chapter presidents and vice presidents
prepared for the leadership and guidance they
will be providing their chapters during 2000-01
by attending the Chapter Presidents/VP's Leadership
Training session, Saturday, July 15, at the Philadelphia
meeting. The main focus this year was for the
chapter leaders to meet their counterparts from
across the country and take the opportunity to
share ideas in break-out discussion groups. Those
topics include: Program Planning (led by incoming
COCP Chair Sarah Andeen), Corporate Sponsorship
(led by CALL Past President Nancy Henry), Community
Service/Public Outreach (led by LLAM Past President
Pam Gregory), Professional Development (led by
AALL Education Manager Mary Jawgiel), Motivating
Members/Effective Leadership (led by outgoing
COCP Chair Brent Bernau), and the Chapter/AALL
Relationship (led by COCP Board Liaison Maryruth
Storer). AALL President-Elect Bob Oakley shared
his thoughts on the importance of chapters and
his agenda for his term of office. Out of a possible
maximum attendance of 62, there were a total of
48 registrants. The Leadership Training was preceded
by a joint luncheon with SIS Chairs and Chairs-Elect,
where outgoing AALL President Margie Axtmann presented
and explained the revised AALL Strategic Plan,
and was followed by the Council's Annual Business
Meeting.
Despite the relatively odd and/or early hours,
some 121 chapter members representing 24 chapters
registered for the seven Leadership Roundtables.
This year's Roundtables include: Meeting Management,
moderated by former AALL Secretary Susan Siebers;
Website Management & Listservs, moderated
by AALL Board Member and computer guru Mark Folmsbee;
Membership Recruitment, moderated by AALL Executive
Director Roger Parent; Public Relations: Networking
with Your Customers, moderated by AALL Public
Relations Chair Sue Burch; Chapter Treasurer Training,
moderated by AALL Director of Finance and Administration
Steve Ligda and AALL Treasurer Janis Johnston;
Chapter Government Relations, moderated by AALL
Associate Washington Affairs Representative Mary
Alice Baish and AALL GRC Chair Keith Ann Stiverson;
Professional Development, moderated by AALL Education
Manager Mary Jawgiel and former AALL President
Judy Meadows; and a Council of Newsletter Editors
(CONE) Meeting, moderated by AALL Director of
Publications Peter Beck.
Last year's advocacy workshop was so successful
in engaging new interest in AALL's legislative
efforts that it was repeated this year in Philadelphia
as a half-day training session, also on Saturday,
July 15. Thanks to AALL President Margie Axtmann
and Executive Director Roger Parent, AALL offered
this special training session at no cost to participants.
Its goal was to train participants to be effective
communicators when dealing with federal, state,
and local policy makers regarding the Legislative
issues critically important to our profession,
our libraries and our users. These critically
important legislative issues which are presently
on AALL's plate include database protection, the
Uniform Computer Information Transactions Act
(UCITA), which is being fought state-by-state,
and improved funding for county law libraries,
which is a key legislative goal for many of our
chapters. GRC Chair Keith Stiverson and Associate
Washington Affairs Representative Mary Alice Baish
hosted this year's session. The Council Chair
worked cooperatively with the Associate Washington
Affairs Representative, the GRC Chair and the
leadership of each of the 31 chapters to recruit
delegates from each chapter and/or state. In all,
36 delegates were named by the May 15 deadline,
representing 30 states and 19 chapters. The GRC
then took over the recruitment effort for the
remaining states, ending up with a total registration
of 68.
The Chair once again provided content for the
Chapter Leadership Bulletin, a quarterly publication
which is mailed to all chapter presidents and
vice presidents. Keeping the mailing list accurate
proved mundane, but formidable. The Chair continued
to act as a conduit of information between the
chapter leadership and AALL, publicizing and clarifying
such things as the VIP Program and chapter liability
insurance, and helping the chapter leadership
meet the many and various reporting obligations
to AALL. The Chair also continued to provide individual
guidance and served as a resource to chapter leaders
dealing with various questions and concerns.
Sarah Andeen, Immediate Past President of AZALL,
was elected 2000-01 Chair of the Council of Chapter
Presidents, effective at the close of the Council's
Annual Business Meeting on July 15. Because of
the increasing load and complexity of this position,
the outgoing Chair created a Planning Timeline
for use by succeeding Chairs, and revised the
position's job description.
The Chair is honored to have been able to participate
in the meetings and strategic planning sessions
of AALL's Executive Board, and appreciates the
importance President Margie Axtmann and this group
place on chapters, as well as the welcoming atmosphere
of the Board meetings. Many thanks to the current
chapter presidents and immediate past presidents
who gave of their time to respond to numerous
information requests and reporting obligations
and who shared their ideas with their colleagues
as questions or issues were brought to the listserv.
Brent Bernau, Chair
1999-2000
2001-2002
Most of the business of the council was conducted via the council discussion list. A number of topics were discussed, with two topics forming the basis of articles in the Chapter Leadership Bulletin. Topics discussed included chapter credit cards, AALL membership requirements for chapter officers, chapter newsletter formats and distribution, chapter support of vendor presentations, payment to speakers at chapter programs, chapter membership categories, and chapter corporate memory.
The council discussion list also was used to facilitate coordination between the chapters and AALL committees and special interest sections. These included Professional Development, Awards, Publications, Nominations, CONELL, Government Relations, Legal Information Services to the Public, and Strategic Planning. In addition, the council chair was involved in discussions with the Strategic Planning Committee and Professional Development in regard to chapter activities.
Interest was expressed in re-establishing the Chapter President's Handbook. Two years earlier it had been decided that the extensive print document was very little used by council members and that the information was readily available on AALLNET. Initial work was done in setting up a 'virtual handbook' which wuold index the AALLNET pages in a fashion similar to the table of contents of the handbook.
A number of chapters contributed to the AALL Memorial Fund in
remembrance of September 11, 2001.
I am very grateful for the rewarding opportunity to serve as
council chair.
Frank Drake, Chair 2001-2002
2002-2003
Council activities for the 2002 - 2003 year began at the 2002 AALL annual meeting with training sessions and the Council's own annual meeting under the direction of outgoing Council Chair Frank Drake of the Arnstein and Lehr Law Library. At the conclusion of the meeting, Lawrence R. (Larry) Meyer, director of the San Bernardino County Law Library became the council chair.
During the year, most council business was conducted via the Chapter Leadership listserv. The listserv membership consisted of the 31 Chapter Presidents, the Vice Presidents and the Immediate Past Presidents. Issues discussed via the listserv were varied. They included discussions on official board visits to chapters, chapter organization and member motivation, the George A. Straight Scholarship fund, the Chapter VIP program, electronic publication of newsletters and announcements of various chapter events. There were also postings from various AALL entities using the listserv to communicate with chapter leaders or to request leadership help in passing information along to the membership of their chapters.
In a friendly competition, other chapters were challenged by the Southern California chapter to contribute to the George A. Straight scholarship fund. One chapter, the Minnesota chapter, issued a counter-challenge to further encourage contributions to this very worthy program. As of the filing of this report, most chapters had accepted the challenge by contributing to the fund.
Five outgoing Chapter Presidents agreed to run for the position of Council Chair. Elected by her peers as the new chair for 2003 - 2004 was Susan Goldner from University of Arkansas, Little Rock.
Lawrence R. (Larry) Meyer, Council Chair 2002 - 2003
2003-2004
There were some changes to the routine of previous years, though much of the Council's activity remained unchanged.
The Council discussion list is our vital means of contact throughout the year. Chapter presidents, vice presidents and past presidents all participate. It helps to smooth communication with headquarters and with other AALL entities. It is also a forum for discussions on the different approaches chapters take to similar problems. Topics this year included grants and scholarships, outlets for publication by members, chapter contributions to the George A. Strait Scholarship Fund, dues refunds, retired members, and advertising in newsletters.
The Chapter Council Bulletin was discontinued by AALL due to lack of funding. To fill part of the gap left by the loss of this publication, the Chapter Council Chat was begun. It is a monthly, electronic newsletter which is sent to all the members of the chapter discussion list. It is based on the format used in AALL's From the Desk of....
The Council normally has an exhibit at both the Annual Meeting and CONELL. The primary purpose of this exhibit is to show the range of chapters and their geographic boundaries to potential members. Three professionally-made maps showing chapter boundaries within the United States were created for use this year and in the future.
In the past the Chapter Professional Development Roundtable and the Chapter Professional Development Award were both handled by the AALL Professional Development Committee. This year, the responsibility for both fell to the Career Development Task Force. Since a successor to the Task Force is not yet organized, these two programs must be handled by different entities in the future. The AALL President-Elect, the Chair and the Chair-Elect agreed that the award will be given by the AALL Awards Committee. The Council will form its own committee which will have responsibility for future education roundtables.
There were three candidates in the spring election for a new chair. Twice this resulted in a tie. Since there are no tie-breaking provisions in the bylaws, the election was decided by having the final two candidates pick numbers. The incoming Chair is Diana Jaque.
As is traditional, the Council's activities for the year began with a variety of training sessions at the AALL Annual Meeting in Seattle. These included roundtables on professional development (half day), government relations, meeting management, treasurer training, membership development and public relations. These were in addition to a half-day general training session and business meeting.
During the business meeting, the Council agreed to set aside the rules for the 2005 election so that it can be run electronically, following AALL's method of electronic voting. Assuming this goes well, a bylaws change is anticipated next year.
Susan Goldner, Chair 2003-2004
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