Travel & Relocation
GovTrip FAQs
Pre-Audit Flags
Pre-audit flags let the traveler, travel arranger and authorization official know that a specific item is either out of policy or outside the pre-set limits for the expense type. For example, the FTR requires the use of government contract airfares when on official travel. If a traveler is using non-contract fares, a flag will appear during the pre-audit process informing the traveler that they did not use the required contract airfare. The traveler must justify the use by selecting a reason from the drop down menu. Similarly, if a traveler selects "Personal" as the method of payment for lodging a pre-audit flag will appear informing the traveler. The traveler must place a free-text justification in the box explaining the use of the payment method.
What do the various Pre-Audit Flags mean?
The following table lists the various Pre-Audit Flags and their meaning:
|
Pre-Audit Flag |
Description |
|
ACTUALS EXIST |
This flag is triggered when the user requests Actual Lodging and/or M&IE. |
|
DAILY EXPENSE THRESH |
Compares transportation expense amounts against the Daily Threshold value and non-transportation expenses against the Daily Threshold Value set by the agency. |
|
DFLT PMT METHOD USED |
Checks to see if the default payment method for an expense was charged. |
|
EMPTY GOVCC ACCOUNT |
Checks to see if the traveler indicated a payment method of GOVCC for any expenses and does not have a GOVCC listed in their profile. |
|
EXPENSE WITH LEAVE |
Checks to see if an expense was claimed on the same day leave was taken. |
|
LEAVE EXISTS |
Checks the document for the existence of annual or non-duty leave. |
|
NON-CONTRACT FARE |
Checks to see if a non-contract fare was used. |
|
TRAVEL DATE OVERLAP |
Checks all of the travel documents for a given traveler to see if more than one voucher had been submitted for the same time period. |
|
TRAVEL MODES |
Verifies that all travel modes entered on a document match a valid entry set by the agency. |
Last updated: 07/24/2008
