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Acquisitions

Standard Procurement Documents

The following list of MS WORD documents are templates to be customized as needed by each user. They are intended to assist procurement officials in providing a standard document citing a minimum of information.

Planning/Pre-Award

Document Name

File Name

Competitive Range Document    

comprang.dot

OSDBU Clearance Form

osdbuclear.dot

Final Proposal Revision

fpr.dot

Market Research Checklist    

marketer.dot

Request for Procurement Package    

reqprpk.dot

Offeror no Longer in Competitive Range 

sryltr.dot

Evaluation/Negotiation Letter

evalneg.dot

TEP Chairperson Instructions

tepchair.dot

TEP Member Instructions

tepmemb.dot

SBA 8(a) Offering Letter

sbaoff.dot

Justification for Other than Full and Open Competition

jofoc.dot

 Limited Source Justification limitedsource.dot
 Acquisition Plan acqplan.dot
 Acquisition Strategy for Actions $1 Million - $5 Million acqstrat.dot

Award

Document Name

File Name

Solicitation Award Notice to Unsuccessful Offerors

awdnotic.dot

Debriefing of Unsuccessful Offerors

debrief.dot

Small Business Intent to Award Letter

intawd.dot

Price Negotiation Memorandum/Award Summary

pricneg.dot

Administration

Document Name

File Name

Contracting Officer’s Representative Designation Letter

cordesig.dot

Delegation of Authority to Administrative Contracting Officer

delauth.dot

Determination and Findings to Exercise an Option

dfopt.dot

Cover Letter for Modifications and Awards

cvrltr.dot

Exercise of Option Reminder

exopt.dot

Notification of Intent to Exercise Option

optnltr.dot

Record of Payments

recpmt.xlt

Ratification Letter

rat1.dot

Determination to Ratify

ratdet.dot

Response/Approval of Ratification

ratres.dot

Closeout

Document Name

File Name

COR Closeout Letter

corpast.dot

COR Closeout Checklist

corcheck.dot

Final Invoice Request

finvoice.dot

Contract Completion Statement

kcomplete.dot

Contractor Performance Report

ktrperf.dot

Contractor Letter Regarding NIH Past Performance

nihpastktr.dot

Contract Closeout Checklist

closecheck.dot

Closeout Profile Sheet

profile.dot

Operation and Maintenance (O&M)

Document Name
File Name

Request for Proposal (O&M)

RFP-OM .doc

Quality and Assurance Survellance Plan (O&M)

QASP-OM.doc

Performance Work Statement-Eastern Regional Research Center

ERRC-PWS.doc

Performance Work Statement-National Center for Agricultural Utilization Research

NCAUR-PWS.doc

Performance Work Statement-Richard B. Russell Agricultural Research Center RRC-PWS.doc
Performance Work Statement-Southern Regional Research Center SRRC-PWS.doc
Performance Work Statement-Western Regional Research Center WRRC-PWS.doc

 

Last Update: 06/23/2008