National Archives and Records Administration
General Records Schedule
GRS Transmittal No. 13
October 13, 2004
1. What does this document do?
GRS Transmittal 13 issues a new schedule for Temporary Commissions, Boards, Councils and Committees (GRS 26) and deletes item 8 in GRS 16 (Administrative Management Records). It also transmits a new introduction to the GRS. These are the changes that have been made to the General Records Schedules (GRS) since July 2004 when we last issued the GRS. The GRS provide mandatory disposition instructions for records common to several Federal agencies.
2. What changes have been made the GRS?
A new chapter, GRS 26, Temporary Commissions, Boards, Councils and Committees, has been added. GRS 16, item 8, covering Committee and Conference Files, has been deleted. Instead, agencies may use GRS 26 as appropriate.
3. Do I have to take any action to implement this GRS change?
Our regulations (36 CFR 1228.50(d)) require you to disseminate GRS changes within 6 months of receipt. If your agency already has a NARA-approved agency records disposition schedule for the same series or system of records, you may apply either the disposition instructions in these GRS or the disposition instructions previously approved by NARA (see 36 CFR 1228.42(b)). The chosen authority must be applied on an agency-wide basis. You must notify NARA within 90 days of this GRS Transmittal No. 13 if you intend to continue using the agency schedule. If you wish to apply a retention period that differs from that specified in the GRS, you must submit a Standard Form (SF) 115, Request for Records Disposition Authority, to us for approval.
4. . What do I do with Temporary Commissions, Boards, Councils and Committee records in my agency that are not covered by GRS 26?
If the Temporary Commissions, Boards, Councils and Committee records in your agency are not covered by GRS 26 but are included in other approved disposition authorities, those authorities still apply. If Temporary Commissions, Boards, Councils and Committee records in your agency are not covered by GRS 26 or an approved disposition authority, you must submit to NARA a SF 115 to request disposition authority for those records.
5. How do I get copies of the new GRS?
We are posting a set of the GRS on our web site (http://www.archives.gov/
records-mgmt/records-schedules.html). GRS 16 and GRS 26 are available for downloading in HTML, MS Word, and PDF formats.
6. Whom do I contact for further information?
Address questions to the appraiser in our Life Cycle Management Division with whom your agency normally works.
JOHN W. CARLIN
Archivist of the United States
