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EOWG
Minuting Instructions
Contents
- Before the Meeting
- During the Meeting
- After the Meeting: Editing Draft Minutes
Before the Meeting
Scribes, please do this several minutes before the start of the
meeting. I think you can do this up to 1 hour before the scheduled
meeting time.
Enter the following commands in the #eo IRC channel:
- /invite rrsagent #eo
- /invite zakim #eo
- zakim, this will be eowg
- rrsagent, make logs public
- Scribe: YourName
- ScribeNick: your irc nickname
- Meeting: EOWG
- Chair: Name
- Regrets: Name, Name (get regrets from
the attendance
questionnaire)
During the Meeting
Enter the following commands in the #eo IRC channel.
- To indicate who is at the meeting:
Present: Name, Name, Name
To add names:
Present+ Name
- At the start of a new topic:
Topic: What the new topic is
- To record what someone says, put their name or initials and a
colon:
Shawn: strongly support change
- What to record:
- You don't need to record everything that it said, just the
"jist" of the relevant comments
- Make sure to record final decisions carefully
- Feel free to ask for clarifications of who is speaking, for
important things to be repeated, for someone to scribe their own
thoughts (if they are in IRC), or for the meeting to pause
momentarily so you can catch up with scribing
- ...
At the end of the meeting
Do the following right after the meeting (because the agenda and regrets
get wiped away after the meeting:
- Type: rrsagent, draft minutes
- Download the content from:
http://www.w3.org/YYYY/MM/DD-eo-minutes.html
- Agenda: Copy the agenda items from
http://www.w3.org/WAI/EO/Overview#agenda and paste it at the top of the
minutes under the <h1>, see example. Make sure
to markup up the lists and include the links.
- Regrets: Make sure you have all the regrets from the attendance
questionnaire (Note that this is formatted as a definition list
<dl>.)
After the Meeting: Editing Draft
Minutes
- Review the minutes, and:
- Delete:
<h1>- DRAFT -</h1>
- "See also: IRC log."
- Put the date in with the <h1> (instead of as an <h2>)
- Confirm that the <title> got set. If it says "SV_MEETING_TITLE",
change that to "EOWG"
- Confirm that the major agenda topics are listed in the Contents
section, marked up as <h2>, and linked to the topics below. Add
other headings (e.g., <h3>) as appropriate to help group the
information and facilitate skimming for specific sub-topics.
- If there are no action items, add "[none]" to the link in the Contents
section:
Summary of Action Items [none]
- Skim the "Scribe.perl diagnostic output" section, see if you need to
make any edits based on the notes, and delete it.
- Validate the HTML.
- Email the minutes to Shawn at shawn@w3.org
- Thanks!