1. Provide the Oregon State Weed Board with one signed original plus 14 copies and an electronic version of your completed application.
2. Originals must be single sided.
3. Electronic versions should be emailed to sbrubake@oda.state.or.us or can be submitted on a disk. Subject line must read as follows:  applicant name_oswb_19thcycle
4. All documents must be post marked by December 3, 2008 and mailed to:
    Attn: OSWB Grant Program
    Oregon Dept. of Agriculture
    635 Capitol St NE
    Salem, OR 97301  

• Grants will be awarded based on the availability of funds for a given grant cycle. By submitting this application, grantee understands and agrees that Agency's payment amounts under contract attributable to work performed after the last day of the current biennium is contingent on Agency receiving from the Oregon Legislative Assembly appropriations, limitations, or other expenditure authority sufficient to allow Agency, in the exercise of its reasonable administrative discretion, to continue to make payments under a contract. Agency will pay only for completed work that is accepted by Agency, and such acceptance shall not be unreasonably withheld.

• Grants will be awarded based on the OSWB's priorities.

• There will be two grant cycles per year and applications will not be held over from one grant cycle to the next.

• Grant applicant's name, project title, amount awarded and dates will be published on our website.

Any person, tribe, watershed council, soil and water conservation district, community college, state institution of higher education, independent not-for-profit institution of higher education or political subdivision of this state that is not a state agency may submit a request for funding. A state agency or federal agency may apply for funding only as a co-applicant with one of the other eligible entities.

Projects are restricted to those that restore, enhance or protect fish and wildlife habitat, watershed functions, native salmonid populations or water quality. Grant applications must be for on the ground weed control projects for OSWB listed noxious weeds. Applications may include research, survey, project design if required to complete the control portion of the project. Although, the majority of OSWB funds must go toward on the ground control.

The OSWB establishes and maintains a list of "A", "B" and "T" designated noxious weeds. Proposed projects shall include only plants listed on the State Noxious Weed List. Examples of projects should include control, and may include; survey, monitoring, prevention, restoration, and education/outreach only when directly related to the control project.

Proposed activities should be proven methods that promote, enhance or protect natural resources.

Projects demonstrating specific site analysis and project development are desirable. Projects supported by or identified in Weed Management Plans, Site Assessments, Action Plans, Watershed Plans and Federal Management Plans are desired.

Projects must exhibit control elements to be considered for funding. Control must be completed within the timelines outlined within each grant cycle. In addition, the majority of OSWB funds must be used toward the control elements of the project.

Projects that relate to the control of weeds listed on the OSWB "A", "B", and "T" lists will be given priority. "A" designated weed projects will score higher then "B" designated weed projects, etc.

Projects showing direct evidence of collaboration either by actual funds or in-kind funds between stakeholders and agencies may be given preferences over single-party projects.

Projects that include not only control elements but also elements of restoration will be given priority. An example would be to incorporate seeding and establishment of desirable vegetation on the control site.

Projects that are part of weed assessment, comprehensive integrated action and monitoring plans are desirable. These plans can be stand alone for the specific project or associated with existing Weed Management Areas, Weed Management Plans, Environmental Assessments, Watershed Restoration Plans, etc. Reference all plans your project may be associated with and provide copies of the plans.

This section will be reviewed by the OSWB and evaluated based on unique characteristics of the project that may not be covered in the criteria in items 1-4. An example may be a "B" designated weed that is a new invading weed in a watershed and it is a priority to control this weed to

Level one: monitoring to include all verification of reports, documents, receipts and invoices submitted for activities relating to the project. This monitoring will be throughout the duration of the contract.
Level two: monitoring to include all on the ground site monitoring done by Department staff. Grantee agrees to contact assigned Department staff and Department Grant Analyst at start of on the ground activities, this can be done via email, pone, or written notification. This monitoring will be throughout the duration of the contract.
Level three: monitoring to include all follow up activities that may be completed after the duration of the contract.

a. Project Title: Provide a name using 6 words or less that can be used for the project on all related correspondence and/or agreements.

b. County: Provide the county or counties the project is located in.

c. Watershed: Using third level HUC identify the watershed(s) your project will benefit (see list provided and attached map Appendix C)

d. Applicant and/or Organization: Any person, tribe, watershed council, soil and water conservation district, community college, state institution of higher education, independent not-for-profit institution of higher education or political subdivision of this state that is not a state agency. Please make certain that the name you want used on the grant agreement and any correspondence is written here.

e. Type of Organization: Please indicate the type of organization represented in the applicant line.

f. OSWB Dollars Requested/Total Cost of Project: Fill in the dollar figures as appropriate.

g. Project Contact/Manager Information: All correspondence will be sent and or contacts made according to information provided here.

h. Fiscal Officer: Provide the name of the person who will be responsible for tracking and accounting for project funds and compliance with the grant agreement conditions.

i. Weed Species: List all weeds pertaining to this project use common name plus genus and species. Identify the priority weed by listing it first. Remember to list only state listed noxious weeds.

a. Project location: Identify where the proposed project is located, regardless of the type of project. Provide at a minimum; county project is located in, legal description (T-R-Sec), and if available latitude and longitude of the project site(s). Include estimated number of acres (net/gross).

b. Identify which methods of control: Check which type of control you are proposing. Also, your project may be for more then one type of control activity check all that apply. In addition, provide additional activities outside of control activities. All activities must be directly related to the control project proposed.

c. Is this a landowner reimbursement project? Projects that partially reimburse landowners for the cost of implementing weed control. A landowner list including acreage by weed species must accompany the proposal.

d. Summary of projects: In 3 paragraphs or less give an overview of the project. Overviews should include: if this is an extension of a previously funded project please include details of past treatments including successes and failures, estimated acreage for treatment, methods of treatment, objectives, and restoration components.

e. Funds requested: Please indicate the amount of funding requested from OSWB and other sources, whether the funds are secured, and the total budget cost.

f. Have any conditions been placed on other funds? Indicate whether OSWB funds have to be spent first if other funds are only available under certain conditions.

g. Is the project part of an existing weed management plan? Explain whether the work or site where work is proposed is specifically identified in an existing management plan. If yes, please be sure to include plan name.

h. Proposed schedule for the project: List the anticipated start and completion date for the various components of the project. Please be sure to note final report due dates to see if your project fits within the grant cycle time-line.

i. Are there additional partners (agencies, landowners, volunteers)? What role will they play in this project? Almost all projects have the cooperation of landowners, professional advisors, organizations, and/or volunteers. Identify these entities, approximately how much time/materials they are contributing and what their role is in completing the project. Be sure to list the amounts of other funds and the dollar value of donated services and supplies.

j. Have affected individuals and/or organizations been contacted about this proposal? Explain whether individuals or organizations affected by proposed plan have been contacted and if they support it, if not, please explain.

k. How does this project relate to other projects completed or planned? Note how the project relates to other watershed activities to demonstrate that the project is appropriate.

l. How will restoration be a part of your project? If restoration is not a component of this project please explain. For example, re-vegetation of a control site.

m. Will monitoring of previously released bio-control sites be a part of this project? For example: releases made by your organization, ODA or the USDA. If yes explain the importance to this project that this monitoring will have.

Itemize projected cost in each category, personnel, travel and supplies/materials for funds requested. Use only the funds being requested from OSWB. (Use Appendix B to help guide you in allowable expenses).

*Project administration overhead must not exceed 10% of total amount of contract.

Attach as many pages as necessary to concisely answer the questions. Repeat the questions and number the answers to correspond to the application.

Maps highlighting location of project and a more detailed map locating site-specific activities, include estimated acres to be treated.

Attach photos of the project site(s) where feasible. Site pictures help the OSWB in gaining perspective of your proposed project. If possible, designate a site for photo monitoring.

If this project is landowner reimbursement include a list of landowners with acreage listed by weed species.

Original signed legal requirements sheet must accompany the grant application when it is received. If you are sending an electronic application you must sign and date the legal requirements form and mail the form before the deadlines indicated.

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Remember applications must include:

• Maps highlighting specific area of project activities
• Photos (please use the same photo points as you will use on interim and final reports should this project be awarded)
• For landowner reimbursement projects - landowner list with acreages listed by weed species

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• "A" Designated weed - a weed of known economic importance which occurs in the state in small enough infestations to make eradication or containment possible; or is not known to occur, but its presence in neighboring states make future occurrence in Oregon seem imminent (Table 1).

Recommended action: Infestations are subject to eradication or intensive control when and where found.

• "B" Designated weed - a weed of economic importance which is regionally abundant, but which may have limited distribution in some counties (Table 2).

Recommended action: Limited to intensive control at the state, county or regional level as determined on a case-by-case basis. Where implementation of a fully integrated statewide management plan is not feasible, biological control (when available) shall be the main control approach. ("B" weeds targeted for biological control are identified with an asterisk).

• "T" Designated weed - a priority noxious weed designated by the Oregon State Weed Board as a target on which the Oregon Department of Agriculture will develop and implement a statewide management plan. "T" designated noxious weeds are species selected from either the "A" or "B" list (Table 3).

• Make sure that your target weeds are state listed noxious weeds.

• Proposed activites should be proven methods of control.

• Project that shows evidence of cooperation with other entities may be given preference over single-party projects.

• It is very important to outline your on-the-groud activities in detail. State your plans and projected actions throughout the cycle. Do not be vague when it comes to on-the-ground activities. Show why and how your project will work.

• If you have a very large project that requires large amount of funding, break your project into different phases or break down the weed species or area of control.

• Make sure that your accounting is free of error and that cost is not exaggerated.

• Attach pictures and maps with your proposal. This will give the OSWB a better perspective of your project.

• Projects with sound restoration components may be given priority.

• Outlier infestations are given priority over core infestations.

• Do not hesitate to contact Shannon Brubaker, Grant Program Coordinator or any of the ODA Noxious Weed Control staff if you have questions. The program staff can help you define your project and answer questions or concerns.