Health Needs Assessment
Work Group
Meeting Minutes
October 21, 2003
NAWG Members
James Lewis, Susan Kaplan, Donna Mosby, Peggy Adkins, David Johnson,
Barbara Sonnenburg, Charles Washington, Karen Galloway
ATSDR
Libby Howze, Theresa NeSmith, Terrie Sterling, Michael Hatcher, Bill
Taylor, Melissa Fish, Lorine Spencer, Marilyn Horton
DOE
Timothy Joseph
Meeting Agenda
- Call to Order
- #1: Name Change/Work Group Merge
- #2: Table of activities - Matrix
- Adjourn
- Next Meeting
The meeting was called to order by Co-Chair James Lewis.
#1: Name Change/Work Group Merge
Clarification was requested on the name change and potential merger of
the NAWG and the COWG. The decision was made to keep the two groups separate
for the time being and is open for discussion at a later date. This item
was deferred because not all members had arrived.
#2: Table of activities - Matrix
Key Questions and Concerns about the Needs Assessment (NA)
- We need to consider trust with the community and ATSDR. If we abandon
the needs assessment (NA), how will we face the public?
- It will be difficult to move forward if the NA received negatively
by ORRHES and/or the community.
- Will there be a final NA report?
- How can the group get closure on this matter? What will be the end
or final product?
- If we endorse this NA document we may appear weak to the public and
lose credibility.
- Perceived institutional arrogance has lead to trust issues i.e. 2-3
years to gather community issues and concerns.
- ORRHES and ATSDR activities conflict with what is reported in the
papers.
- There is a great deal of community work to do. How do we do this with
ATSDR in Atlanta and the work is here?
- We liked the GW plan. The implementation was a problem and the table
of activities is one person’s response to that process
- There will be an ATSDR final NA report, not a GW final NA report.
- DHEP plans to complete our response to the NAWG’s recommendations
on the NA by December.
- We need to make sure this rejection of the GW report is official.
Underlying Concepts
- This is a group with several communication channels that will enable
us as a group to gather concerns and contribute to the NA.
- We need to communicate with people, not just speak to them.
- We need to coordinate the health education and communications activities
with the release of the PHAs i.e. iodine and thyroid cancer.
- We don’t know what the people in the community know or don’t
know about environmental health and the reservation.
- We need to document the contributions of those people who come in
one time and/or share only one time at our meetings. They should have
positive experience to encourage them to return. At times the individual’s
issue is not acknowledged or their question is not answered.
Brainstorming: Approaches & Activities
- Would it be valuable to have a public meeting?
- Lack of space for a public meeting.
- Survey questions ought to be people friendly.
- We can’t go out and revisit this issue w/o anything to offer.
We may raise expectations and disappoint the community. We need to be
prepared with some answers. We do not want to appear that we are giving
excuses.
- People are not aware that they are or may be affected by the exposure.
They may have thyroid cancer, but never considered an environmental
exposure as a cause.
- Put several small articles in the paper with a phone number &
mailing address to leave messages or letters with concerns. Allows for
anonymity and preparation for a meeting in the future.
- Go into communities like Oliver Springs and gather key leaders (i.e.
President of Lions Club). Give them training on how to collect the information
that we need. We need to build trust. Possibly schedule all the sessions
during one month creating a theme. Pick a topic that the public relates
to instead of a scientific view. If you put a survey in the paper it
also adds anonymity. We should identify these people and they could
be our team out in the community. This will also improve communications.
- We should consider schools i.e. essay contests to tell stories of
their grandparents’ experiences.
- One state project gave out the community calendar to all the staff
and required them to attend each and every scheduled meeting to tell
them about the state’s project. Here, it could be ATSDR who develops
a similar plan.
- The county if very large, we should consider focusing on communities
and use a community concern sheet to collect information.
- We need to talk to the community with some guidance so that we don’t
get extraneous information, but do get pertinent information –Be
clear that you are talking about environmental health
- Test survey questions online.
- Reward those who give information. Reward the community for coming
up with solutions. Empower people to set their priorities & act.
- We could give a scholarship or grant to students do a community history
report for us.
- We need an action plan.
- Hold a public meeting advertising the focus groups, getting people
to attend and collect environmental health concerns.
- How do we ensure that these people feel listened to? What format
will assist us? Are there any storytelling type activities that we can
do that are useful?
Tasks
- Obtain information on stakeholders, resources, etc that you gathered
for the GW NA. Brenda, Val and Susan have done this for GW. Get it back
from GW.
- Put a list of the above information together.
- Identify areas, groups, communities where we need more info. We need
to map it out together.
- Literature review and a narrowed down list of stakeholders.
- Identify groups with enough structure to assist us. We can find them
and contact them.
- Draw up a “mini” action plan, include COWG activities,
and refine it.
Identification of Readings/Resources
- The paper distributed to the group: “Integrated Approach to
Health Education,” covers communication between the technical
and the lay people. Referenced page 2, paragraph 2 indicating communication
to the public is different. Thanked Tim for sharing this information.
- Another source could be the dose reconstruction report· Get
the report above and others from the library.
- 1994 document – Believe it is still relevant.
- Learning Channel program on environmental health w/Dr. Falk
- County Extension person in each county
- Knoxville Health Department and regional health department –
they have several partners including county health departments and hospitals.
They do capacity building activities.
Next Meeting
Day: Fourth Tuesday of every month
Time: 6pm
Location: Consider the Video Conference Room at the DOE
Flip Chart Notes from Meeting (PDF)
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