Mail Management Services and Equipment

This site provides federal agencies with information concerning acquiring mail management services and equipment that comply with Federal Mail Management and U.S. Postal Service regulations, polices, and guidelines.

Commercial Services - For the Domestic Express Delivery Services providing Same Day, Next Day, Two Day or Three Day Delivery of urgent business letters and packages.

Mail Management Services - GSA provides a streamlined procurement process to acquire mailroom administrative services, presort mail services, and a variety of other agency mailing requirements.

Government Mail Services - These services are offered by other federal agencies. If services are needed, please contact the individuals listed.

Excess Mail Equipment - Surplus personal property is sold to the general public by competitive offerings for items the federal government no longer needs. Look for the many ways GSA sells its personal property. 

Purchasing Equipment - GSA provides suggestions and resources for purchasing equipment.


Commercial Services

GSA's Federal Supply Schedules are large contracts through which federal customers can acquire more than 4 million services and products directly from more than 8,600 commercial suppliers. GSA Schedules offer a vast array of brand name products--from office supplies and copier paper to systems furniture, from computers to laboratory equipment and services ranging from accounting to graphic design to landscaping. More than 3.2 million of these services and products can be ordered using the GSAAdvantage!® online ordering system.

Domestic Delivery Services - Schedule 451 III (new Schedule 48) - Commercial Services for the Domestic Delivery Services providing Same Day, Next Day, Two Day or Three Day Delivery of urgent business letters and packages.

World Wide Express Delivery - International express small package service for shipments on behalf of the U.S. government.

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Mail Management Services

Provides federal agencies with a streamlined procurement device to acquire mail management services that comply with United States Postal Service (USPS) regulations, policies and guidelines. This site has downloadable files that include service specialties, geographical location of schedule contractors. Available as an Excel file, text file or .pdf file. The Internet address is listed as GSA Mail Management Services - Schedule 36.

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Government Mail Services

The following are links to other federal agencies that offer government mail services.

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Excess Mail Equipment

Mail equipment is considered personal property by the federal government.  Learn more about the disposal of personal property.

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Purchasing Equipment

The Federal Supply Service (FSS) offers mail processing equipment. Their authorized Federal Supply Schedule Price List uses on-line access to contract ordering information, terms and conditions, up-to-date pricing, and the option to create an electronic delivery order are available through GSA Advantage!®, a menu-driven database system.

The "Official Mail Guide" is a comprehensive buyer’s guide published by MAIL magazine. Products and services to print, process and distribute mail communications are pictured, profiled and described in an easy to use, objectively presented format. Equipment is included for all sizes of mail operations. To obtain more information contact:

Mail Magazine
Gold Key Box 2425
Milford, PA 18337-9607

The following links contain additional information that may be helpful for purchasing equipment:

Suggestions for purchasing equipment:

  • Read the GSA Office of Governmentwide Mail Management Policy National Guidelines for assessing and managing biological threats in federal mail facilities.
  • Read brochures and trade publications.
  • Attend trade shows, exhibitions or conventions to determine what other products are available.
  • Attend live equipment demonstrations and get a more in-depth, one-on-one education from the manufacturers. Ask to speak to the product specialist.

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Last Reviewed 1/14/2009