EASTERN WASHINGTON ACQUISITION GROUP
FIRE BUSINESS INFORMATION
2008 Emergency Equipment Rental Agreement Letter [PDF]
And also below...
Date: File Code: Subject: To: |
RESPONSES DUE BY CLOSE OF BUSINESS
MARCH 31, 2008
If you are planning to offer equipment for use during an emergency wildland fire incident, completed forms are due no later than close of business, March 31, 2008 .
The ColvilleNational Forest and the Okanogan - Wenatchee National Forests serve the contractors residing in the following Washington State counties: Ferry, Chelan, Douglas, Grant, Kittitas, Lincoln, Okanogan, Pend Oreille, Spokane, Stevens, and Yakima. If you reside in other than one of the counties listed above, please contact the nearest National Forest to your residence to apply.
APPLICATION PROCESS
EXISTING AGREEMENTS: If you had a 2007 EERA a copy of last year’s agreement is enclosed with this letter. Please review it and make any necessary changes, additions or deletions to your equipment and contact information on the attached agreement. Return this information to the office listed below on or before close of business March 31, 2008.
USDA Forest Service
EWAG
215 Melody Lane
Wenatchee, WA 98801
Please note this may be a change of address from what is on the top of your 2007 EERA.
The equipment rates for the 2008 EERAs have largely remained the same, although your equipment typing under the new national standards for equipment hire may change. These changes will appear on the 2008 EERA.
NEW AGREEMENTS: “New” applications will only be accepted via an “on-line” application form available at the following website: www.fs.fed.us/r6/wenatchee/contract/fire/. Your on-line application is due on or before March 31, 2008.
Please provide correct VIN and/or Serial and License numbers for the equipment. Only equipment listed on the EERA will be accepted for use. Equipment arriving on an incident not listed on an EERA may result in rejection of the equipment.
Provide copies of performance evaluations received while on incidents. If evaluations are not available, provide any information you have that would demonstrate relevant experience you may have with wildland firefighting and or woods work.
EERA AWARDS
PLEASE NOTE: Award of a 2008 EERA is subject to your application being received at the above noted location on or before close of business, March 31, 2008. EERA applications received after the March 31 deadline may not be awarded.
The pricing for proposed equipment will be based on the established 2008 NW Interagency Emergency Equipment rates to be posted on the Region 6 acquisition website listed below.
If you are issued a 2008 EERA, you will receive the hard copy final agreement in the mail for your review and signature. The EERA shall be signed by the responsible party and returned to this office within 10 days of receipt.
Failure to return the signed EERA will preclude your equipment from being considered for dispatch.
When the reviewed, signed EERA is received by this office, it will be signed by a Contracting Officer and the fully executed EERA will be distributed.
The “fully executed EERA” includes the Emergency Equipment Rental Agreement OF-294, the Standard Terms and Conditions, R6 Supplemental Provisions, and the Department of Labor Wage Determination.
The EERA Terms and Conditions and wage determination incorporated into the fully executed agreement are also available on the Region 6 fire acquisition website at: www.fs.fed.us/r6/ppm/fire-procurement.shtml
OTHER INFORMATION
Please understand that the issuance of a pre-season EERA does not constitute a contract nor obligate the Government to order your equipment during an emergency incident.
A contract is established at the time you receive and accept the Resource Order. The rates, specifications, provisions and clauses become contractually binding.
The rates for offered equipment which is not listed on the NW Interagency Emergency Equipment Established Rates Guide will be subject to negotiation by a warranted Forest Service Contracting Officer. It will be at the discretion of the Government whether an actual pre-season Emergency Equipment Rental Agreement is established. If an EERA is not established, the information on this type of equipment may be kept on file until a specific incident need arises.
If the rate is to be negotiated, it is recommended that you include your proposed rates. Due to the varied length of incidents, a sliding scale for the use of the equipment or services is normally established. This may include hourly, daily, weekly, and/or monthly rates, with lower rates for longer use, or other cost saving incentives for the Government.
Please be advised that we consider uninvited, persistent inquires and repeated calls to Expanded Dispatch during the Fire season as a factor in evaluating future satisfactory past performance in consideration for awarding EERA’s. This is consistent with the direction provided in the Regional Engine and Tender solicitation for 2007 under C-3 Dispatching, 3.5 – “Contractor shall restrict calls to Government dispatchers, calls such as “when or if a Contractor will be called for an assignment” or “why a Contractor hasn’t been called for an assignment” shall NOT be made.”
Fire Shelter Deployment Training is required for all operators of contractor supplied equipment. Proof of training need not be submitted with your application. The contractor is required to carry proof of this training and submit proof of such training upon arrival at each incident. Proof of training may be in the form of a certificate, or card provided by an authorized training source. A list of authorized training sources is available on the forest website. Arranging for and completing this training requirement is the sole responsibility of the EERA vendor. The Forest Service does NOT provide training. Failure to provide this proof of training when requested will result in immediate cancellation of the dispatch order and may result in cancellation of your EERA.
Fire Engines, Tenders, and Buses, Fallers, Mobile Laundry Services, Mechanic/Service Trucks, GIS Units, Refrigeration Units, Office Modules, and Tents: Equipment in these categories for Oregon and Washington will be awarded and administered exclusively by the Regional Office, Portland, OR. Information regarding these solicitations will be posted on the Region 6 Fire Acquisition website, www.fs.fed.us/r6/ppm/fire-procurement.shtml or at www.fedbizopps.gov.
Potable Water Trucks: For Potable Water Trucks, Washington State County Health Department certified water testing is required along with a self-certified inspection form. All the required forms and information are available from the following website: www.fs.fed.us/r6/wenatchee/contract/fire/
Fuel Vendors: Fuel Vendors will be required to accept major credit cards (Visa, Master Charge, Voyager, etc.).
If an EERA holders utilizes the Fuel Vendor at an incident, they will be required to procure fuel with a credit card.
Central Contractor Registration (CCR): All contractors and vendors, regardless of status, are required to register with the CCR website located at www.ccr.gov prior to receiving a fully executed preseason EERA. Your registration must be updated annually.
If you have any questions, please call Pam Goodyear-Bradley at (509) 664-9218, e-mail: pgoodyearbradley@fs.fed.us or Elaine Paladino, 509-664-9226, e-mail: epaladino@fs.fed.us.
CARL ERICKSEN
Supervisory Contracting Officer
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Emergency Equipment Rental Application
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