1. Purpose. This memorandum updates the handling of the coding for physical fitness reimbursement at the U.S. Geological Survey (USGS).

2. Procedures. Recently the pay code on the taxable reimbursement request form of the Physical Fitness Program handbook found at the following USGS internal Website: http://internal.usgs.gov/ops/hro/benefits/physical/index.html was changed from EFB to 33B so that the entry posts in the correct fiscal year in the Federal Financial System (FFS) when reimbursing an employee. However, pay code 33B (Other-Taxable-Income) is mapped to budget object code (BOC) 1215 (Relocation Income Tax Allowance & Withholding) for the Federal Personnel Payroll System (FPPS) payroll interface to FFS. In order to properly reconcile the fitness subsidy account, either a PRUS adjustment or an FFS entry (SV) will need to be generated to move the funds from BOC 1215 to BOC 121Z (Employee Tax Fringe Benefit).

A request has been forwarded to the USGS FPPS representative for a new pay code or an adjustment to a current pay code to resolve this matter. Until further notice, the above procedure will need to be used for proper accountability.

Please contact Jack Doddemeade at (703) 648-7656 or jdoddemeade@usgs.gov if you have any questions concerning this instructional memorandum.

/s/ John J. Blickley, Chief
Office of Financial Management