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Freedom of Information Act - How to Make a FOIA Request

Exemptions | Fees | Response Time | Appeals | Reading Room

Submit a written FOIA request (letter, fax, or e-mail) for documents maintained by the Risk Management Agency to:

Terrie Ray, FOIA Officer
USDA-RMA-PSS
Stop 0821
1400 Independence Ave SW
Washington, DC 20250
Fax: 202-720-6665
E-mail: Terrie_Ray@rma.usda.gov

Or send a FOIA Request Form.

In order to protect your privacy, whenever you request information about yourself, you will be asked to provide either a notarized statement or a statement signed under the penalty of perjury stating that you are the person that you claim to be. If you request information about yourself and do not follow one of these procedures, your request cannot be processed. This requirement helps to ensure that private information about you will not be disclosed to anyone else.

In making your request, identify the documents you want as clearly as possible. The more precise and accurate the request, the more likely you are to get a complete response. For example, include the following in your request:

  • Subject
  • Office or agency that maintains the information
  • Location of documents
  • Time documents were probably created
  • Grant or contract numbers, if applicable
  • Your telephone number, e-mail address, and mailing address
  • Fee information (see below)

Sample FOIA Request Letter (PDF)

FOIA requests apply to existing records only. RMA is not required to create a record to answer a FOIA request. If the record requested does not exist on paper or in electronic form, RMA's reply to the requester will explain that.

Privacy Act

The Privacy Act (PA), 5 U.S.C. 552a, protects individuals against clearly unwarranted invasion of their personal privacy. The PA informs individuals as to what information is maintained on them and where the information is stored and allows an individual to access documents maintained in a PA System of Records (records retrievable by an individual's name or other personal identifier) and to request an amendment of the records. Documents maintained in a PA System of Records are available to first-party requesters (individuals that the record pertains to) or their representatives unless they fall within the exemptions of both the PA and the FOIA. RMA Privacy Policy.

For more information, contact Terrie Ray


Last Modified: 12/18/2008
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