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U.S. Office of Personnel Management - Ensuring the Federal Government has an effective civilian workforce

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Federal Employment Statistics

Central Personnel Data File and Enterprise Human Resources Integration Reporting

The Central Personnel Data File (CPDF) and the new Enterprise Human Resources Integration (EHRI) warehouse are first and second generation human resources reporting systems. Both HR systems store workforce information sent from Executive Branch, agencies but EHRI has three sophisticated enhancements - a central data repository for all Executive Branch employee records; an electronic Official Employee Record, and a set of analytical tools for human capital forecasting and trend analysis. Agency officials who are responsible for preparing and correcting CPDF and EHRI data will find submission instructions for both systems on this page. Note that notices of updates to the CPDF and EHRI guides are sent to the CPDF mailing list. To join or leave the mailing list, go to the CPDF archive at http://listserv.opm.gov/archives/cpdf.html and select “Join or leave the list…” (near the top of the page).

EHRI

Guide to Human Resources Reporting What, where, and how to submit EHRI data.
Version 4.0 dated June 8, 2007.

 

CPDF

Guide to CPDF Reporting Requirements
What, where, and how to submit CPDF data PDF File [606 KB] Update 34 dated September 1, 2007. A summary of changes is at the end of the Update.

Guide to Personnel Data Standards
Definitions of the data elements in CPDF and on personnel actions PDF File [4112 KB] Update 58 dated August 10, 2007. A summary of changes is at the end of the Update.

Guide to CPDF Edits
Checks used to assure that CPDF data are valid. PDF File [808 KB]
Update 55 dated September 1, 2007.

Duty Station File
Find duty station names and codes.
(Updated August 1, 2007.)

Guide to Processing Personnel Actions
How to prepare personnel actions, Standard Forms 52 and 50

Update to the Instructional Program Data Standard
The Update (effective as of January 1, 2003) is described in file ip1overview.pdf Zip File.  You will need WinZip to open this file [2.2MB]

Guide to Personnel Recordkeeping
How to create, use and transfer
Official Personnel Folders PDF File
[1923 KB]

Personnel Office Identifier Instructions
How to create, change, and delete codes identifying human resources offices PDF File[20KB]