U.S. Department of Education: Promoting Educational Excellence for all Americans

Exhibit 300 FY2009

PART I: SUMMARY INFORMATION AND JUSTIFICATION

In Part I, complete Sections A, B, C, and D for all capital assets (IT and non-IT). Complete Sections E and F for IT capital assets.

Section A: Overview (All Capital Assets)

The following series of questions are to be completed for all investments.

I. A. 1. Date of Submission:
2007-09-10

I. A. 2. Agency:
018

I. A. 3. Bureau:
45

I. A. 4. Name of this Capital Asset:
(short text - 250 characters)
National Student Loan Data System (NSLDS)

I. A. 5. Unique Project (Investment) Identifier:
For IT investment only, see section 53. For all other, use agency ID system.
018-45-01-06-01-1100-00

I. A. 6. What kind of investment will this be in FY2009?
Please NOTE: Investments moving to O&M in FY2009, with Planning/Acquisition activities prior to FY2009 should not select O&M. These investments should indicate their current status.
Operations and Maintenance

I. A. 7. What was the first budget year this investment was submitted to OMB?
FY2001 or earlier

I. A. 8. Provide a brief summary and justification for this investment, including a brief description of how this, closes in part or in whole, an identified agency performance gap:
(long text - 2500 characters)
NSLDS was mandated by Congress in the Higher Education Act and implemented in 1994. NSLDS aims to collect, store and make available detailed data about TITLE IV aid dispersed and the aid recipients. It aims to simplify and streamline aid delivery processes used by schools, lenders and guarantors throughout the country, replacing paper driven techniques with efficient electronic communications. NSLDS was mandated by Congress in the Higher Education Act, as amended, 20USC1092b. The mandate required the establishment of a National Student Loan Data System containing information regarding loans made, insured or guaranteed and electronic exchange of data between program participants and the system. The data system included but was not limited to, "loan amount and type; names and social security numbers of borrowers; guaranty agency responsible for the guarantee of the loan; the institution of higher education or organization responsible for loans made; the exact amount of loans partially or totally canceled or in deferment, the eligible institution in which the student was enrolled at the time the loan was made, and any additional institutions attended by the borrower; the total amount of loans made to any borrower and the remaining balance of loans; the lender, holder and servicer of such loans; information concerning the date of any default on the loan and the collection of the loan, including any information concerning the repayment status of any defaulted loan on which the Secretary has made a payment pursuant to section 1080(a) of 20USC1092b or the guaranty agency has made a payment to the previous holder of the loan; information regarding any deferments or forbearance granted on such loans; and the date of cancellation of the note upon completion of repayment by the borrower of the loan or payment by the Secretary pursuant to section 1087 of 20USC1092b." Other information is collected for research and policy analysis, concerning the characteristics of borrowers and the extent of student loan indebtedness on a statistically valid sample of borrowers. In establishing NSLDS, the Secretary was required to place a priority on providing for the monitoring of enrollment of students. In the 1998 amendments to the Higher Education Act, Congress required that NSLDS provide to borrowers the ability to identify the current holders and servicers of their loans. NSLDS has fulfilled the mandated requirements. NSLDS is currently in Operations and Maintenance mode.

I. A. 9. Did the Agency's Executive/Investment Committee approve this request?
yes

I. A. 9. a. If "yes," what was the date of this approval?
2007-08-30

I. A. 10. Did the Project Manager review this Exhibit?
yes

I. A. 11. Contact information of Project Manager

Name
(short text - 250 characters)

Phone Number
(short text - 250 characters)

E-mail
(short text - 250 characters)

I. A. 11. a. What is the current FAC-P/PM certification level of the project/program manager?

I. A. 12. Has the agency developed and/or promoted cost effective, energy-efficient and environmentally sustainable techniques or practices for this project?
no

I. A. 12. a. Will this investment include electronic assets (including computers)?
no

I. A. 12. b. Is this investment for new construction or major retrofit of a Federal building or facility? (answer applicable to non-IT assets only)
no

I. A. 12. b. 1. If "yes," is an ESPC or UESC being used to help fund this investment?

I. A. 12. b. 2. If "yes," will this investment meet sustainable design principles?

I. A. 12. b. 3. If "yes," is it designed to be 30% more energy efficient than relevant code?

I. A. 13. Does this investment directly support one of the PMA initiatives?
yes

I. A. 13. a. If "yes," check all that apply:
Financial Performance
Expanded E-Government
Eliminating Improper Payments

I. A. 13. b. Briefly and specifically describe for each selected how this asset directly supports the identified initiative(s)? (e.g. If E-Gov is selected, is it an approved shared service provider or the managing partner?)
(medium text - 500 characters)
Supports elimination of improper payments by providing loan level detail for reasonability checks and payment of Guaranty Agencies. Support eGovernment initiative through the NSLDS web sites that provide services to individuals as a single point of entry for accessing Title IV aid.

I. A. 14. Does this investment support a program assessed using the Program Assessment Rating Tool (PART)? (For more information about the PART, visit www.whitehouse.gov/omb/part.)
no

I. A. 14. a. If "yes," does this investment address a weakness found during the PART review?
no

I. A. 14. b. If "yes," what is the name of the PARTed Program?
(short text - 250 characters)

I. A. 14. c. If "yes," what PART rating did it receive?

I. A. 15. Is this investment for information technology?
yes

I. A. 16. What is the level of the IT Project? (per CIO Council PM Guidance)
Level 1 - Projects with low-to-moderate complexity and risk. Example: Bureau-level project such as a stand-alone information system that has low- to-moderate complexity and risk.
Level 2 - Projects with high complexity and/or risk which are critical to the mission of the organization. Examples: Projects that are part of a portfolio of projects/systems that impact each other and/or impact mission activities. Department-wide projects that impact cross-organizational missions, such as an agency-wide system integration that includes large scale Enterprise Resource Planning (e.g., the DoD Business Mgmt Modernization Program).
Level 3 - Projects that have high complexity, and/or risk, and have government-wide impact. Examples: Government-wide initiative (E-GOV, President's Management Agenda). High interest projects with Congress, GAO, OMB, or the general public. Cross-cutting initiative (Homeland Security).

Level 2

I. A. 17. What project management qualifications does the Project Manager have? (per CIO Council's PM Guidance):
(1) Project manager has been validated as qualified for this investment;(2) Project manager qualification is under review for this investment;(3) Project manager assigned to investment, but does not meet requirements;(4) Project manager assigned but qualification status review has not yet started;(5) No Project manager has yet been assigned to this investment
(1) Project manager has been validated as qualified for this investment

I. A. 18. Is this investment identified as "high risk" on the Q4-FY 2007 agency high risk report (per OMB Memorandum M-05-23)?
no

I. A. 19. Is this a financial management system?
no

I. A. 19. a. If "yes," does this investment address a FFMIA compliance area?
no

I. A. 19. a. 1. If "yes," which compliance area
(short text - 250 characters)

I. A. 19. a. 2. If "no," what does it address?
(medium text - 500 characters)

I. A. 19. b. If "yes," please identify the system name(s) and system acronym(s) as reported in the most recent financial systems inventory update required by Circular A-11 section 52
(long text - 2500 characters)

I. A. 20. What is the percentage breakout for the total FY2009 funding request for the following? (This should total 100%)

I. A. 20. a. Hardware
0

I. A. 20. b. Software
0

I. A. 20. c. Services
100

I. A. 20. d. Other
0

I. A. 21. If this project produces information dissemination products for the public, are these products published to the Internet in conformance with OMB Memorandum 05-04 and included in your agency inventory, schedules and priorities?
n/a

I. A. 22. Contact information of individual responsible for privacy related questions:

I. A. 22. a. Name
(short text - 250 characters)

I. A. 22. b. Phone Number
(short text - 250 characters)

I. A. 22. c. Title
(short text - 250 characters)

I. A. 22. d. E-mail
(short text - 250 characters)

I. A. 23. Are the records produced by this investment appropriately scheduled with the National Archives and Records Administration's approval?
yes

I. A. 24. Does this investment directly support one of the GAO High Risk Areas?
Question 24 must be answered by all Investments:
no

Section B: Summary of Spending (All Capital Assets)

I. B. 1. Provide the total estimated life-cycle cost for this investment by completing the following table. All amounts represent budget authority in millions, and are rounded to three decimal places. Federal personnel costs should be included only in the row designated "Government FTE Cost," and should be excluded from the amounts shown for "Planning," "Full Acquisition," and "Operation/Maintenance." The "TOTAL" estimated annual cost of the investment is the sum of costs for "Planning," "Full Acquisition," and "Operation/Maintenance." For Federal buildings and facilities, life-cycle costs should include long term energy, environmental, decommissioning, and/or restoration costs. The costs associated with the entire life-cycle of the investment should be included in this report.
Note: For the cross-agency investments, this table should include all funding (both managing and partner agencies).
Government FTE Costs should not be included as part of the TOTAL represented.

  PY-1 and Spending Prior to 2007 PY 2007 CY 2008 BY 2009 BY+1 2010 BY+2 2011 BY+3 2012 BY+4 2013 and Beyond
Planning 0.250 0.250 0.000 0.000        
Acquisition 0.000 0.000 0.000 0.000        
Subtotal Planning & Acquisition                
Operations & Maintenance 42.255 7.937 10.590 11.540        
Total                
Government FTE Costs 4.035 1.155 1.210 1.254        
Number of FTE represented by cost 38 10 11 11        

I. B. 2. Will this project require the agency to hire additional FTE's?

I. B. 2. a. If "yes," How many and in what year?
(medium text - 500 characters)

I. B. 3. If the summary of spending has changed from the FY2008 President's budget request, briefly explain those changes.
(long text - 2500 characters)

Section C: Acquisition/Contract Strategy (All Capital Assets)

I. C. 1. Complete the table for all (including all non-Federal) contracts and/or task orders currently in place or planned for this investment. Total Value should include all option years for each contract. Contracts and/or task orders completed do not need to be included.
SIS - Share in Services contract; ESPC - Energy savings performance contract ; UESC - Utility energy efficiency service contract; EUL - Enhanced use lease contract; N/A - no alternative financing used.
(Character Limitations: Contract or Task Order Number - 250 Characters; Type of Contract/Task Order - 250 Characters; Name of CO - 250 Characters; CO Contact Information - 250 Characters)

  Type of Contract/Task Order Has the contract been awarded? If so what is the date of the award? If not, what is the planned award date? Start date of Contract/Task Order End date of Contract/Task Order Total Value of Contract/Task Order ($M) Is this an Interagency Acquisition? Is it performance based? Competitively awarded? What, if any, alternative financing option is being used? Is EVM in the contract? Does the contract include the required security & privacy clauses? Name of CO CO Contact Information (phone/email) Contracting officer certification level If N/A, has the agency determined the CO assigned has the competencies and skills necessary to support this aquistion?
                                 

I. C. 2. If earned value is not required or will not be a contract requirement for any of the contracts or task orders above, explain why:
(long text - 2500 characters)

I. C. 3. Do the contracts ensure Section 508 compliance?

I. C. 3. a. Explain Why:
(medium text - 500 characters)

I. C. 4. Is there an acquisition plan which has been approved in accordance with agency requirements?

I. C. 4. a. If "yes," what is the date?

I. C. 4. b. If "no," will an acquisition plan be developed?

I. C. 4. b. 1. If "no," briefly explain why:
(medium text - 500 characters)

Section D: Performance Information (All Capital Assets)

In order to successfully address this area of the exhibit 300, performance goals must be provided for the agency and be linked to the annual performance plan. The investment must discuss the agency's mission and strategic goals, and performance measures (indicators) must be provided. These goals need to map to the gap in the agency's strategic goals and objectives this investment is designed to fill. They are the internal and external performance benefits this investment is expected to deliver to the agency (e.g., improve efficiency by 60 percent, increase citizen participation by 300 percent a year to achieve an overall citizen participation rate of 75 percent by FY 2xxx, etc.). The goals must be clearly measurable investment outcomes, and if applicable, investment outputs. They do not include the completion date of the module, milestones, or investment, or general goals, such as, significant, better, improved that do not have a quantitative measure.

I. D. 1. Table 1. Performance Information Table
In order to successfully address this area of the exhibit 300, performance goals must be provided for the agency and be linked to the annual performance plan. The investment must discuss the agency's mission and strategic goals, and performance measures (indicators) must be provided. These goals need to map to the gap in the agency's strategic goals and objectives this investment is designed to fill. They are the internal and external performance benefits this investment is expected to deliver to the agency (e.g., improve efficiency by 60 percent, increase citizen participation by 300 percent a year to achieve an overall citizen participation rate of 75 percent by FY 2xxx, etc.). The goals must be clearly measurable investment outcomes, and if applicable, investment outputs. They do not include the completion date of the module, milestones, or investment, or general goals, such as, significant, better, improved that do not have a quantitative measure.

Agencies must use the following table to report performance goals and measures for the major investment and use the Federal Enterprise Architecture (FEA) Performance Reference Model (PRM). Map all Measurement Indicators to the corresponding "Measurement Area" and "Measurement Grouping" identified in the PRM. There should be at least one Measurement Indicator for each of the four different Measurement Areas (for each fiscal year). The PRM is available at www.egov.gov. The table can be extended to include performance measures for years beyond FY 2009.

  Strategic Goal(s) Supported Measurement Area Measurement Grouping Measurement Indicator Baseline Target Actual Results
2005 Deliver federal student aid to students and parents effectively and efficiently. Mission and Business Results Higher Education Higher Education: Number of NSLDS findings in Financial Statement Audit 0 0 0
2005 Deliver federal student aid to students and parents effectively and efficiently. Customer Results Response Time Response time: Average speed of answering phone at customer service center (in seconds). 30 25 20
2005 Deliver federal student aid to students and parents effectively and efficiently. Processes and Activities Cycle Time Cycle Time: Data processing time. Currently running at 100% of CPU. 90% 100% 90%
2007 Deliver federal student aid to students and parents effectively and efficiently. Mission and Business Results Higher Education Higher Education: Number of NSLDS findings in Financial Statement Audit 0 0 Available 9/2007
2006 Deliver federal student aid to students and parents effectively and efficiently. Customer Results Response Time Response time: Average speed of answering phone at customer service center. 30 25 21 as of 9/30/06
2007 Deliver federal student aid to students and parents effectively and efficiently. Customer Results Response Time Response Time: Average speed of answering phone at customer service center (in seconds). 30 25 25
2006 Deliver federal student aid to students and parents effectively and efficiently. Processes and Activities Cycle Time Cycle Time: Data processing time. Currently running at 100% of CPU. 100% 90% 90% as of 9/2006
2007 Deliver federal student aid to students and parents effectively and efficiently. Processes and Activities Cycle Time Cycle Time: Data processing time. Currently running at 100% of CPU. 100% 90% Available 9/07
2005 Deliver federal student aid to students and parents effectively and efficiently. Technology Response Time Response Time: Timely resolution of abends within contractual performance measures based on severity levels. 85% 90% 100% as of 9/30/2006
2004 Deliver federal student aid to students and parents effectively and efficiently. Customer Results Frequency and Depth Frequency: Number of GAs reporting more than monthly. 4 GAs report more than monthly (FY 2002) 24 GAs report more than monthly 7
2004 Deliver federal student aid to students and parents effectively and efficiently. Processes and Activities Participation Participation: Number of Guaranty Agencies (GA) reporting electronically. 13 GAs report electronically (FY 2002) 35 GAs e-report. 33
2004 Deliver federal student aid to students and parents effectively and efficiently. Technology Operations and Maintenance Costs Overall Cost: Cost per Student decreases. Cost per Student = $0.2200 (FY 2002) Cost per Student decreases to $0.1997. .21Goal not met due to cost of transition to new contractor
2006 Deliver federal student aid to students and parents effectively and efficiently. Mission and Business Results Higher Education Higher Education: Number of NSLDS findings in Financial Statement Audit 0 0 0
2006 Deliver federal student aid to students and parents effectively and efficiently. Technology Response Time Response Time: Timely resolution of abends within contractual performance measures based on severity levels. 85% 90% 95% as of 6/2006
2007 Deliver federal student aid to students and parents effectively and efficiently. Technology Response Time Response Time: Timely resolution of abends within contractual performance based on severity levels 85% 95% Available 9/07
2008 Deliver federal student aid to students and parents effectively and efficiently. Mission and Business Results Higher Education Higher Education:Number of NSLDS findings in Financial Statement Audit. 0 0 Available 9/08
2008 Deliver federal student aid to students and parents effectively and efficiently. Customer Results Response Time Response Time: Average speed of answering phone at customer service center (in seconds). 30 25 Available 9/08
2008 Deliver federal student aid to students and parents effectively and efficiently. Processes and Activities Cycle Time Cycle Time: Data Processing Time. Currently running at 100% CPU. 100% 90% Available 9/08
2008 Deliver federal student aid to students and parents effectively and efficiently. Technology Response Time Response Time: Resolution of abends within contractual performance based on three levels of severity. 85% 90% Available 9/08
2009 Deliver federal student aid to students and parents effectively and efficiently. Customer Results Response Time Response Time: Average speed of answering phone at customer service center (in seconds) 25 22 Available 9/09
2009 Deliver federal student aid to students and parents effectively and efficiently. Processes and Activities Cycle Time Cycle Time: Data Processing Time. Currently running at 100% of CPU. 95% 100% Available 9/09
2009 Deliver federal student aid to students and parents effectively and efficiently. Technology Response Time Response Time: Resolution of abends within contractual performance based on three levels of severity. 90% 92% Available 9/09
2009 Deliver federal student aid to students and parents effectively and efficiently. Mission and Business Results Higher Education Higher Education:Number of NSLDS findings in Financial Statement Audit. 0 0 Available 9/09

Section E: Security and Privacy (IT Capital Assets only)

In order to successfully address this area of the business case, each question below must be answered at the system/application level, not at a program or agency level. Systems supporting this investment on the planning and operational systems security tables should match the systems on the privacy table below. Systems on the Operational Security Table must be included on your agency FISMA system inventory and should be easily referenced in the inventory (i.e., should use the same name or identifier).

For existing Mixed-Life Cycle investments where enhancement, development, and/or modernization is planned, include the investment in both the "Systems in Planning" table (Table 3) and the "Operational Systems" table (Table 4). Systems which are already operational, but have enhancement, development, and/or modernization activity, should be included in both Table 3 and Table 4. Table 3 should reflect the planned date for the system changes to be complete and operational, and the planned date for the associated C&A update. Table 4 should reflect the current status of the requirements listed. In this context, information contained within Table 3 should characterize what updates to testing and documentation will occur before implementing the enhancements; and Table 4 should characterize the current state of the materials associated with the existing system.

All systems listed in the two security tables should be identified in the privacy table. The list of systems in the "Name of System" column of the privacy table (Table 8) should match the systems listed in columns titled "Name of System" in the security tables (Tables 3 and 4). For the Privacy table, it is possible that there may not be a one-to-one ratio between the list of systems and the related privacy documents. For example, one PIA could cover multiple systems. If this is the case, a working link to the PIA may be listed in column (d) of the privacy table more than once (for each system covered by the PIA).

I. E. 1. Have the IT security costs for the system(s) been identified and integrated into the overall costs of the investment?

I. E. 1. a. If "yes," provide the "Percentage IT Security" for the budget year:

I. E. 2. Is identifying and assessing security and privacy risks a part of the overall risk management effort for each system supporting or part of this investment?

I. E. 3. Systems in Planning and Undergoing Enhancement(s) – Security Table:
The questions asking whether there is a PIA which covers the system and whether a SORN is required for the system are discrete from the narrative fields. The narrative column provides an opportunity for free text explanation why a working link is not provided. For example, a SORN may be required for the system, but the system is not yet operational. In this circumstance, answer "yes" for column (e) and in the narrative in column (f), explain that because the system is not operational the SORN is not yet required to be published.

  Agency/or Contractor Operated System Planned Operational Date Date of Planned C & A update (for existing mixed life cycle systems) or Planned Completion Date (for new systems)

I. E. 4. Operational Systems - Security:

  Agency/or contractor Operated System NIST FIPS 199 Risk Impact level (High, Moderate, Low). Has C&A been Completed, using NIST 800-37? (Y/N) Date C&A Complete. What standards were used for the Security Controls tests? Date Complete(d): Security Control Testing Date the contingency plan tested.
               

I. E. 5. Have any weaknesses related to any of the systems part of or supporting this investment been identified by the agency or IG?

I. E. 5. a. If "yes," have those weaknesses been incorporated into the agency's plan of action and milestone process?

I. E. 6. Indicate whether an increase in IT security funding is requested to remediate IT security weaknesses?

I. E. 6. a. If "yes," specify the amount, provide a general description of the weakness, and explain how the funding request will remediate the weakness.
(long text - 2500 characters)

I. E. 7. How are contractor security procedures monitored, verified, and validated by the agency for the contractor systems above?
(long text - 2500 characters)

I. E. 8. Planning & Operational Systems - Privacy Table:
Details for Text Options:
Column (d): If yes to (c), provide the link(s) to the publicly posted PIA(s) with which this system is associated. If no to (c), provide an explanation why the PIA has not been publicly posted or why the PIA has not been conducted.

Column (f): If yes to (e), provide the link(s) to where the current and up to date SORN(s) is published in the federal register. If no to (e), provide an explanation why the SORN has not been published or why there isn't a current and up to date SORN.

Note: Links must be provided to specific documents not general privacy websites.

  (b) Is this a new system? (Y/N) (c) Is there a Privacy Impact Assessment (PIA) that covers this system? (Y/N) (d) Internet Link or Explanation (e) Is a System of Records Notice (SORN) required for this system? (Y/N) (f) Internet Link or Explanation
           

Section F: Enterprise Architecture (EA) (IT Capital Assets only)

In order to successfully address this area of the business case and capital asset plan you must ensure the investment is included in the agency's EA and Capital Planning and Invesment Control (CPIC) process, and is mapped to and supports the FEA. You must also ensure the business case demonstrates the relationship between the investment and the business, performance, data, services, application, and technology layers of the agency's EA.

I. F. 1. Is this investment included in your agency's target enterprise architecture?
yes

I. F. 1. a. If "no," please explain why?
(long text - 2500 characters)

I. F. 2. Is this investment included in the agency's EA Transition Strategy?
yes

I. F. 2. a. If "yes," provide the investment name as identified in the Transition Strategy provided in the agency's most recent annual EA Assessment.
(medium text - 500 characters)
Information Framework/Student Aid History Management (IF/SAHM) as defined in Federal Student Aid's Target State Vision (See Business Case on Data Strategy)

I. F. 2. b. If "no," please explain why?
(long text - 2500 characters)

I. F. 3. Is this investment identified in a completed (contains a target architecture) and approved segment architecture?
yes

I. F. 3. a. If "yes," provide the name of the segment architecture.
(medium text - 500 characters)
Department of Education Loan Segment.

I. F. 4. Service Component Reference Model (SRM) Table :
Identify the service components funded by this major IT investment (e.g., knowledge management, content management, customer relationship management, etc.). Provide this information in the format of the following table. For detailed guidance regarding components, please refer to http://www.egov.gov.

a. Use existing SRM Components or identify as "NEW". A "NEW" component is one not already identified as a service component in the FEA SRM.
b. A reused component is one being funded by another investment, but being used by this investment. Rather than answer yes or no, identify the reused service component funded by the other investment and identify the other investment using the Unique Project Identifier (UPI) code from the OMB Ex 300 or Ex 53 submission.
c. 'Internal' reuse is within an agency. For example, one agency within a department is reusing a service component provided by another agency within the same department. 'External' reuse is one agency within a department reusing a service component provided by another agency in another department. A good example of this is an E-Gov initiative service being reused by multiple organizations across the federal government.
d. Please provide the percentage of the BY requested funding amount used for each service component listed in the table. If external, provide the percentage of the BY requested funding amount transferred to another agency to pay for the service. The percentages in this column can, but are not required to, add up to 100%.

  Agency Component Description FEA SRM Service Type FEA SRM Component (a) Service Component Reused - Component Name (b) Service Component Reused - UPI (b) Internal or External Reuse? (c) BY Funding Percentage (d)
FSA/NSLDS System Security Provide Security for NSLDS data. Security Management Identification and Authentication     No Reuse 8
FSA/NSLDS System Security Provide security for NSLDS data. Security Management Access Control     No Reuse 3
FSA/NSLDS Data Search Provide ability to FSA systems to query data. Search Query     No Reuse 6
FSA/NSLDS CRM Provide customer support. Customer Initiated Assistance Online Help     No Reuse 1
FSA/NSLDS CRM Provide customer support. Customer Initiated Assistance Self-Service     No Reuse 2
FSA/NSLDS CRM Provide customer support. Customer Initiated Assistance Assistance Request     No Reuse 8
FSA/NSLDS Management of Process Provide management and oversight of contractor. Reporting Ad Hoc     No Reuse 15
FSA/NSLDS Knowledge Management Provide data request support. Knowledge Management Information Retrieval     No Reuse 8
FSA/NSLDS Knowledge Management Provide data request support. Knowledge Management Knowledge Distribution and Delivery     No Reuse 5
FSA/NSLDS Records Management Provide and store data records. Records Management Record Linking / Association     No Reuse 1
FSA/NSLDS Reporting Provide informational reports to customers. Reporting Ad Hoc     No Reuse 3
FSA/NSLDS Reporting Provide informational reports to customers. Reporting Standardized / Canned     No Reuse 2
FSA/NSLDS Data Management Provides data management to support Federal Student Aid Functions. Data Management Data Exchange     No Reuse 6
FSA/NSLDS Data Management Provide data management to support Federal Student Aid Functions. Data Management Data Warehouse     No Reuse 15
FSA/NSLDS Data Management Provide Data Management to support Federal Student Aid Functions. Data Management Extraction and Transformation     No Reuse 4
FSA/NSLDS Data Management Provide Data Management to support Federal Student Aid Functions. Data Management Loading and Archiving     No Reuse 14
FSA/NSLDS CRM Provide customer support. Customer Preferences Alerts and Notifications     No Reuse 1

I. F. 5. Table 1. Technical Reference Model (TRM) Table:
To demonstrate how this major IT investment aligns with the FEA Technical Reference Model (TRM), please list the Service Areas, Categories, Standards, and Service Specifications supporting this IT investment.

a. Service Components identified in the previous question should be entered in this column. Please enter multiple rows for FEA SRM Components supported by multiple TRM Service Specifications
b. In the Service Specification field, agencies should provide information on the specified technical standard or vendor product mapped to the FEA TRM Service Standard, including model or version numbers, as appropriate.

  FEA TRM Service Area FEA TRM Service Category FEA TRM Service Standard Service Specification (i.e., vendor and product name)
Record Linking / Association Service Platform and Infrastructure Support Platforms Platform Dependent IBM Corporation, zOS Version 7.1
Ad Hoc Service Platform and Infrastructure Support Platforms Platform Dependent IBM Corporation, zOS Version 7.1
Standardized / Canned Service Platform and Infrastructure Support Platforms Platform Dependent IBM Corporation, zOS Version 7.1
Data Exchange Service Platform and Infrastructure Support Platforms Platform Dependent IBM Corporation, zOS Version 7.1
Data Warehouse Service Platform and Infrastructure Support Platforms Platform Dependent IBM Corporation, zOS Version 7.1
Extraction and Transformation Service Platform and Infrastructure Support Platforms Platform Dependent IBM Corporation, zOS Version 7.1
Loading and Archiving Service Platform and Infrastructure Support Platforms Platform Dependent IBM Corporation, zOS Version 7.1
Legacy Integration Service Platform and Infrastructure Support Platforms Platform Dependent IBM Corporation, zOS Version 7.1
Data Integration Service Platform and Infrastructure Support Platforms Platform Dependent IBM Corporation, zOS Version 7.1
Record Linking / Association Service Platform and Infrastructure Database / Storage Database IBM Corporation, DB2 Connect Version 7.2
Ad Hoc Service Platform and Infrastructure Database / Storage Database IBM Corporation, DB2 Connect Version 7.2
Standardized / Canned Service Platform and Infrastructure Database / Storage Database IBM Corporation, DB2 Connect Version 7.2
Data Exchange Service Platform and Infrastructure Database / Storage Database IBM Corporation, DB2 Connect Version 7.2
Data Warehouse Service Platform and Infrastructure Database / Storage Database IBM Corporation, DB2 Connect Version 7.2
Extraction and Transformation Service Platform and Infrastructure Database / Storage Database IBM Corporation, DB2 Connect Version 7.2
Loading and Archiving Service Platform and Infrastructure Database / Storage Database IBM Corporation, DB2 Connect Version 7.2
Legacy Integration Service Platform and Infrastructure Database / Storage Database IBM Corporation, DB2 Connect Version 7.2
Data Integration Service Platform and Infrastructure Database / Storage Database IBM Corporation, DB2 Connect Version 7.2
Information Retrieval Service Platform and Infrastructure Support Platforms Platform Dependent Microsoft Corporation, Windows 2000 Server
Information Retrieval Service Platform and Infrastructure Delivery Servers Web Servers Microsoft Corporation, Internet Information Server
Information Sharing Service Platform and Infrastructure Support Platforms Platform Dependent Microsoft Corporation, Windows 2000 Server
Information Sharing Service Platform and Infrastructure Delivery Servers Web Servers Microsoft Corporation, Internet Information Server
Knowledge Distribution and Delivery Service Platform and Infrastructure Support Platforms Platform Dependent Microsoft Corporation, Windows 2000 Server
Knowledge Distribution and Delivery Service Platform and Infrastructure Delivery Servers Web Servers Microsoft Corporation, Internet Information Server

I. F. 6. Will the application leverage existing components and/or applications across the Government (i.e., FirstGov, Pay.Gov, etc)?
no

I. F. 6. a. If "yes," please describe.
(long text - 2500 characters)

PART II: PLANNING, ACQUISITION AND PERFORMANCE INFORMATION

Part II should be completed only for investments identified as "Planning" or "Full Acquisition," or "Mixed Life-Cycle" investments in response to Question 6 in Part I, Section A above

Section A: Alternatives Analysis (All Capital Assets)

In selecting the best capital asset, you should identify and consider at least three viable alternatives, in addition to the current baseline, i.e., the status quo. Use OMB Circular A-94 for all investments and the Clinger Cohen Act of 1996 for IT investments to determine the criteria you should use in your Benefit/Cost Analysis.

II. A. 1. Did you conduct an alternatives analysis for this project?

II. A. 1. a. If "yes," provide the date the analysis was completed?

II. A. 1. b. If "no," what is the anticipated date this analysis will be completed?

II. A. 1. c. If no analysis is planned, please briefly explain why:
(medium text - 500 characters)

II. A. 2. Use the results of your alternatives analysis to complete the following table:
(Character Limitations: Alternative Analyzed - 250 characters; Description of Alternative - 500 Characters)

  Description of Alternative Risk Lifecycle Cost Estimate Risk Lifecycle Benefits Estimate
Baseline Status Quo NaN NaN

II. A. 3. Which alternative was selected by the Agency's Executive/Investment Committee and why was it chosen?
(long text - 2500 characters)

II. A. 4. What specific qualitative benefits will be realized?
(long text - 2500 characters)

II. A. 5. Will the selected alternative replace a legacy system in-part or in-whole?

II. A. 5. a. If "yes," are the migration costs associated with the migration to the selected alternative included in this investment, the legacy investment, or in a separate migration investment?

II. A. 5. b. Table 1. If "yes," please provide the following information:

  UPI if available Date of the System Retirement
     

Section B: Risk Management (All Capital Assets)

You should have performed a risk assessment during the early planning and initial concept phase of this investment's life-cycle, developed a risk-adjusted life-cycle cost estimate and a plan to eliminate, mitigate or manage risk, and be actively managing risk throughout the investment's life-cycle.

II. B. 1. Does the investment have a Risk Management Plan?

II. B. 1. a. If "yes," what is the date of the plan?

II. B. 1. b. Has the Risk Management Plan been significantly changed since last year's submission to OMB?

II. B. 1. c. If "yes," describe any significant changes:
(long text - 2500 characters)

II. B. 2. If there currently is no plan, will a plan be developed?

II. B. 2. a. If "yes," what is the planned completion date?

II. B. 2. b. If "no," what is the strategy for managing the risks?
(long text - 2500 characters)

II. B. 3. Briefly describe how investment risks are reflected in the life cycle cost estimate and investment schedule:
(long text - 2500 characters)

Section C: Cost and Schedule Performance (All Capital Assets)

EVM is required only on DME portions of investments. For mixed lifecycle investments, O&M milestones should still be included in the table (Comparison of Initial Baseline and Current Approved Baseline). This table should accurately reflect the milestones in the initial baseline, as well as milestones in the current baseline.

II. C. 1. Does the earned value management system meet the criteria in ANSI/EIA Standard - 748?

II. C. 2. Is the CV or SV greater than 10%?

II. C. 2. a. If "yes," was it the CV or SV or both ?

II. C. 2. b. If "yes," explain the causes of the variance:
(long text - 2500 characters)

II. C. 2. c. If "yes," describe the corrective actions:
(long text - 2500 characters)

II. C. 3. Has the investment re-baselined during the past fiscal year?

II. C. 3. a. If "yes," when was it approved by the agency head?

II. C. 4. Comparison of Initial Baseline and Current Approved Baseline
Complete the following table to compare actual performance against the current performance baseline and to the initial performance baseline. In the Current Baseline section, for all milestones listed, you should provide both the baseline and actual completion dates (e.g., "03/23/2003"/ "04/28/2004") and the baseline and actual total costs (in $ Millions). In the event that a milestone is not found in both the initial and current baseline, leave the associated cells blank. Note that the 'Description of Milestone' and 'Percent Complete' fields are required. Indicate '0' for any milestone no longer active. (Character Limitations: Description of Milestone - 500 characters)

  Initial Baseline - Planned Completion Date Initial Baseline - Total Cost Current Baseline - Planned Completion Date Current Baseline - Actual Completion Date Current Baseline - Planned Total Cost Current Baseline - Actual Total Cost Current Baseline Variance - Schedule Current Baseline Variance - Cost Percent Complete
FY 2007 Maintenance 2007-09-30 NaN              

PART III: FOR "OPERATION AND MAINTENANCE" INVESTMENTS ONLY (STEADY-STATE)

Part III should be completed only for investments identified as "Operation and Maintenance" (Steady State) in response to Question 6 in Part I, Section A above.

Section A: Risk Management (All Capital Assets)

You should have performed a risk assessment during the early planning and initial concept phase of this investment's life-cycle, developed a risk-adjusted life-cycle cost estimate and a plan to eliminate, mitigate or manage risk, and be actively managing risk throughout the investment's life-cycle.

III. A. 1. Does the investment have a Risk Management Plan?
yes

III. A. 1. a. If "yes," what is the date of the plan?
2003-08-01

III. A. 1. b. Has the Risk Management Plan been significantly changed since last year's submission to OMB?
no

III. A. 1. c. If "yes," describe any significant changes:
(long text - 2500 characters)

III. A. 2. If there currently is no plan, will a plan be developed?

III. A. 2. a. If "yes," what is the planned completion date?

III. A. 2. b. If "no," what is the strategy for managing the risks?
(long text - 2500 characters)

Section B: Cost and Schedule Performance (All Capital Assets)

III. B. 1. Was operational analysis conducted?
no

III. B. 1. a. If "yes," provide the date the analysis was completed.

III. B. 1. b. If "yes," what were the results?
(long text - 2500 characters)

III. B. 1. c. If "no," please explain why it was not conducted and if there are any plans to conduct operational analysis in the future:
(long text - 2500 characters)
The U.S. Department of Education has recognized the requirement for conducting an operational analysis and is working to sufficiently respond to the requirement request as released in the OMB Memorandum M-05-023. In the meantime, cost and schedule performance are being monitored and analyzed on a monthly basis.

III. B. 2. Complete the following table to compare actual cost performance against the planned cost performance baseline. Milestones reported may include specific individual scheduled preventative and predictable corrective maintenance activities, or may be the total of planned annual operation and maintenance efforts).

(Character Limitations: Description of Milestone - 250 Characters)

III. B. 2. a. What costs are included in the reported Cost/Schedule Performance information (Government Only/Contractor Only/Both)?
Contractor Only

III. B. 2. b. Comparison of Planned and Actual Cost

  Planned Completion Date Planned Total Cost Actual Completion Date Actual Total Cost Variance - Schedule Variance - Cost
FY2007 Development            
FY2007 Maintenance            
FY2008 Maintenance            
FY2009 Maintenance            
FY2010 Maintenance            
FY2011 Maintenance            
FY2012 Maintenance            

PART IV: Planning For "Multi-Agency Collaboration" ONLY

Part IV should be completed only for investments identified as an E-Gov initiative, an Line of Business (LOB) Initiative, or a Multi-Agency Collaboration effort., selected the "Multi-Agency Collaboration" choice in response to Question 6 in Part I, Section A above. Investments identified as "Multi-Agency Collaboration" will complete only Parts I and IV of the exhibit 300.

Section A: Multi-Agency Collaboration Oversight (All Capital Assets)

Multi-agency Collaborations, such as E-Gov and LOB initiatives, should develop a joint exhibit 300.

IV. A. 1. Stakeholder Table
As a joint exhibit 300, please identify the agency stakeholders. Provide the partner agency and partner agency approval date for this joint exhibit 300.

  Joint exhibit approval date
   

IV. A. 2. Partner Capital Assets within this Investment
Provide the partnering strategies you are implementing with the participating agencies and organizations. Identify all partner agency capital assets supporting the common solution (section 300.7); Managing Partner capital assets should also be included in this joint exhibit 300. These capital assets should be included in the Summary of Spending table of Part I, Section B. All partner agency migration investments (section 53.4) should also be included in this table. Funding contributions/fee-for-service transfers should not be included in this table. (Partner Agency Asset UPIs should also appear on the Partner Agency's exhibit 53)

  Partner Agency Asset Title Partner Agency Exhibit 53 UPI
     

IV. A. 3. Partner Funding Strategies ($millions)
For jointly funded initiative activities, provide in the "Partner Funding Strategies Table": the name(s) of partner agencies; the UPI of the partner agency investments; and the partner agency contributions for CY and BY. Please indicate partner contribution amounts (in-kind contributions should also be included in this amount) and fee-for-service amounts. (Partner Agency Asset UPIs should also appear on the Partner Agency's exhibit 53. For non-IT fee-for-service amounts the Partner exhibit 53 UPI can be left blank) (IT migration investments should not be included in this table)

  Partner Exhibit 53 UPI CY Contribution CY Fee-for-Service BY Contribution BY Fee-for-Service
    NaN NaN NaN NaN

IV. A. 4. Did you conduct an alternatives analysis for this project?

IV. A. 4. a. If "yes," provide the date the analysis was completed?

IV. A. 4. b. If "no," what is the anticipated date this analysis will be completed?

IV. A. 4. c. If no analysis is planned, please briefly explain why:
(medium text - 500 characters)

IV. A. 5. Use the results of your alternatives analysis to complete the following table:

IV. A. 6. Which alternative was selected by the Initiative Governance process and why was it chosen?
(long text - 2500 characters)

IV. A. 7. What specific qualitative benefits will be realized?
(long text - 2500 characters)

IV. A. 8. Table 1. Federal Quantitative Benefits ($millions):
What specific quantitative benefits will be realized (using current dollars)
Use the results of your alternatives analysis to complete the following table:

IV. A. 9. Will the selected alternative replace a legacy system in-part or in-whole?

IV. A. 9. a. If "yes," are the migration costs associated with the migration to the selected alternative included in this investment, the legacy investment, or in a separate migration investment?

IV. A. 9. b. Table 1. If "yes," please provide the following information:

Section B: Risk Management (All Capital Assets)

You should have performed a risk assessment during the early planning and initial concept phase of this investment's life-cycle, developed a risk-adjusted life-cycle cost estimate and a plan to eliminate, mitigate or manage risk, and be actively managing risk throughout the investment's life-cycle.

IV. B. 1. Does the investment have a Risk Management Plan?

IV. B. 1. a. If "yes," what is the date of the plan?

IV. B. 1. b. Has the Risk Management Plan been significantly changed since last year's submission to OMB?

IV. B. 1. c. If "yes," describe any significant changes:
(long text - 2500 characters)

IV. B. 2. If there currently is no plan, will a plan be developed?

IV. B. 2. a. If "yes," what is the planned completion date?

IV. B. 2. b. If "no," what is the strategy for managing the risks?
(long text - 2500 characters)

Section C: Cost and Schedule Performance (All Capital Assets)

You should also periodically be measuring the performance of operational assets against the baseline established during the planning or full acquisition phase (i.e., operational analysis), and be properly operating and maintaining the asset to maximize its useful life. Operational analysis may identify the need to redesign or modify an asset by identifying previously undetected faults in design, construction, or installation/integration, highlighting whether actual operation and maintenance costs vary significantly from budgeted costs, or documenting that the asset is failing to meet program requirements.

EVM is required only on DME portions of investments. For mixed lifecycle investments, O&M milestones should still be included in the table (Comparison of Initial Baseline and Current Approved Baseline). This table should accurately reflect the milestones in the initial baseline, as well as milestones in the current baseline.

Answer the following questions about the status of this investment. Include information on all appropriate capital assets supporting this investment except for assets in which the performance information is reported in a separate exhibit 300.

IV. C. 1. Are you using EVM to manage this investment?

IV. C. 1. a. If "yes," does the earned value management system meet the criteria in ANSI/EIA Standard - 748?

IV. C. 1. b. If "no," explain plans to implement EVM:
(long text - 2500 characters)

IV. C. 1. c. If "N/A," please provide date operational analysis was conducted and a brief summary of the results?
(long text - 2500 characters)

IV. C. 2. Is the CV% or SV% greater than ± 10%? (CV% = CV/EV x 100; SV% = SV/PV x 100)
NOT applicable for capital assets with ONLY O&M.

IV. C. 2. a. If "yes," was it the CV or SV or both ?

IV. C. 2. b. If "yes," explain the causes of the variance:
(long text - 2500 characters)

IV. C. 2. c. If "yes," describe the corrective actions:
(long text - 2500 characters)

IV. C. 3. Has the investment re-baselined during the past fiscal year?
Applicable to ALL capital assets

IV. C. 3. a. If "yes," when was it approved by the agency head?
Applicable to ALL capital assets

IV. C. 4. Comparison of Initial Baseline and Current Approved Baseline
Complete the following table to compare actual performance against the current performance baseline and to the initial performance baseline. In the Current Baseline section, for all milestones listed, you should provide both the baseline and actual completion dates (e.g., "03/23/2003"/ "04/28/2004") and the baseline and actual total costs (in $ Millions). In the event that a milestone is not found in both the initial and current baseline, leave the associated cells blank. Note that the 'Description of Milestone' and 'Percent Complete' fields are required. Indicate '0' for any milestone no longer active.

Return to OMB Exhibit 300 page