ACTIVITY CHECKLIST:
PREPARATION FOR HIV RAPID TEST WORKSHOP
|
BEFORE the WORKSHOP
|
Check When Complete |
Activity: Six to Eight Weeks before Workshop |
|
Adapt course content based on results of needs assessment. |
|
Verify or develop training budget. |
|
Identify target audience. |
|
Agree on maximum number of participants. |
|
Finalize names of trainers. |
|
Finalize names of guest speakers for opening and closing ceremonies. |
|
Send letter of invitation to co-trainers. |
|
Send letter of invitation to speakers for opening and closing ceremonies. |
|
Identify who will be responsible for each task :
Develop a list of tasks necessary to present course, and negotiate with
co-trainers to decide who will complete each task. |
|
Meet with co-trainers to coordinate roles and responsibilities (announce date,
site and agenda in advance of co-trainer meeting). |
|
Develop and/or review the participant manual and other training material. |
|
Determine training supplies and materials needed. |
|
Develop a detailed agenda setting time-frame for course and speakers. |
|
Set DATE and LOCATION for workshop. Verify that the date does not coincide with
major events or religious holidays. Ensure that invited speakers agree on date
and place. |
Check When Complete |
Activity: Four Weeks before Workshop |
|
Develop workshop announcement and registration materials. |
|
Mail workshop announcement and registration materials to target audience.
Announcement should include: "who should attend", course title, course
content/agenda, course objectives, date and location, instructions for
registering, lodging/travel information (if necessary) and name of contact
person. |
|
Confirm arrangements for travel and lodging for co-trainers and guest speakers,
if necessary. |
|
Agree on arrangements such as per diem for co-trainers and guest speakers. |
|
Identify site(s) and contacts for site visit (s), if included in agenda. |
|
Send letter of confirmation to co-trainers. |
|
Send letter of confirmation to guest speakers for opening and closing ceremony. |
|
Send letter of confirmation to hosts of field visit site(s). |
|
Develop course flyer and registration materials. |
|
Set agenda for Opening Ceremony and Course Introduction. |
|
Set agenda for Closing Session. |
|
Order or assemble training supplies including pencils, pens, reagents, test
kits and equipment. |
|
Provide deadlines for co-trainers for submitting audiovisual materials,
audiovisual equipment needs and handouts for printing. |
Check When Complete |
Activity: Three Weeks before Workshop |
|
Reserve audiovisual equipment (check working condition, extra light bulbs, and
electrical outlet requirements). |
|
Obtain flip charts, pointers, felt tip markers and other training materials as
needed. |
|
Confirm training venue location.
Check venue for adequate light, space, seating arrangement, temperature
control, handicap access, etc.
If planning a wet workshop, check facility for appropriate space for laboratory
supplies and equipment.
|
|
Develop Pre- and Post-test forms. |
|
Develop Workshop Evaluation form. |
Check When Complete |
Activity: Two Weeks before Workshop |
|
Print and assemble participant manual.
Print handouts, Pre-and Post-test forms, Evaluation forms, agenda, etc.
|
|
Check on progress of participant registration. |
|
Assemble audiovisual materials (power point files, videos, overheads). |
Check When Complete |
Activity: One Weeks before Workshop |
|
Make name tags for participants, co-trainers and speakers. |
|
Develop sign in sheet for participants. |
|
Develop course completion form or course certificate.
|
|
Confirm audiovisual reservations. |
|
Prepare supplies and training materials for transport to training site. |
|
Review and rehearse training curriculum. |
|
Prepare welcome and directional signs for the training site. |
|
DURING THE WORKSHOP |
|
Day 1: One hour before start time:
-
Place welcome and directional signs at the facility
-
Set up table to register/sign in participants and distribute training manual,
name tags, training handouts and course agenda
-
Check set up of room, check audiovisual equipment, adjust temperature, check
supplies (markers, flip charts, etc.)
|
|
Day 1:
-
Conduct training according to agenda
-
Conduct Pre-test.
|
|
Day 2 thru last day, one hour prior to schedule start time:
-
check set up of room
-
check audiovisual equipment
-
adjust temperature
-
Check that all necessary supplies are in place
|
|
Last day: Conduct post-test and evaluation. |
|
IMMEDIATELY AFTER THE WORKSHOP |
|
Debrief with co-trainers. |
|
Send thank you letters to speakers and other key officials. |
|
Assemble and evaluate pre-and post-test data. |
|
Analyze workshop evaluation data.
|
|
Prepare report of training. |
|
1-3 MONTHS AFTER THE WORKSHOP |
|
-
Follow up with participants to verify if they were able to apply knowledge and
skills obtained during the workshop.
-
Identify additional technical assistance or further training needed.
|