[Federal Register: April 4, 2007 (Volume 72, Number 64)]
[Notices]
[Page 16411-16412]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr04ap07-110]
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DEPARTMENT OF THE TREASURY
Internal Revenue Service
Privacy Act of 1974: Computer Matching Program
AGENCY: Internal Revenue Service, Treasury.
ACTION: Notice of Matching Program.
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SUMMARY: Pursuant to the Privacy Act of 1974, as amended, and the
Office of Management and Budget (OMB) Guidelines on the Conduct of
Matching Programs, notice is hereby given of the conduct of the
Internal Revenue Service matching of systems of records Treasury/IRS
36.003 General Personnel and Payroll and Treasury .010 Telephone Call
Detail Records.
DATES: Effective Date: This notice will be effective May 4, 2007.
ADDRESSES: Inquiries may be mailed to ACIO, Enterprise Networks;
OS:CIO:EN 1111 Constiution Avenue, NW., Washington DC, 20224. Mailstop
3137.
FOR FURTHER INFORMATION CONTACT: Brenda N. Carroll, Project Manager,
Telecommunications Asset Tool (TAT), OS:CIO:EN:P:V, Internal Revenue
Service, (202) 283-4680.
SUPPLEMENTARY INFORMATION: The matching process is needed for the
Internal Revenue Service (IRS), Enterprise Networks, Waste, Fraud, and
Abuse initiative to automatically match long distance telephone and
calling card call detail records/data to employee making the call(s)
and match to the manager of that respective employee by using the
Telecommunications Asset Tool (TAT), Corporate Authoritative Directory
Services (CADS), and the Calling Card Ordering System (CCOS). Members
of the public desiring specific information concerning an ongoing
matching activity may request a copy of the applicable computer
matching agreement at the address provided above.
Name of Source Agency: Internal Revenue Service.
Name of Recipient Agency: Internal Revenue Service.
Purpose: The purpose of this program is to prevent or reduce waste,
fraud, and abuse while protecting the privacy interest of the subjects
of the match.
Authority: 5 CFR part 2635, Standards of Ethical Conduct for
Employees of the Executive Branch; 5 CFR part 3101, Supplemental
Standards of Ethical Conduct for Employees of the Treasury Department
Treasury Supplemental Standards (Sec. Sec. 3101.101-3191, 107, the
Treasury Employee Rules of Conduct).
In the past several years the Service has been increasingly
challenged to ensure that all resources are used as efficiently as
possible. Telecommunications expenditures are one of the largest items
in the Service's budget and continue to be an area warranting increased
scrutiny due to the steady and dramatic rise in telecommunications
usage and cost. On September 25, 2001, in partnership with the National
Treasury Employees Union (NTEU), the Service entered into an agreement
to implement a new system for reviewing telecommunications usage.
A major purpose of the TAT is to provide a system of checks and
balances that directly address the integrity of the data. The call
detail data has been derived from Sprint billing data received monthly
and used to build the call detail database. The new agency-wide TAT
review process will concentrate on two areas: (1) Potential waste,
fraud, and abuse of telecommunications resources; and (2) lost
personnel productivity based on excessive time devoted to personal
telephone calls. TAT provides data on 100% of call detail records,
including long distance telephone calls and calling card calls. TAT is
the tool for managing telecommunications expenditures and for
identifying waste, fraud, and abuse. Additionally, managers can request
ad hoc reports detailing calls from office telephones or calling cards
if the manager suspects potential problems related to these services.
The IRS is the only Federal agency that provides and uses the data.
Categories of individuals covered in the match: All IRS employees
and IRS contractors who have a security clearance and are assigned a
Standard Employee Identifier (SEID).
Categories of records covered in the match: Personnel/Payroll and
Telephone Call Detail records from the following Privacy Act systems of
records:
A. Treasury/IRS 36.003 General Personnel and Payroll Data
CADS data to be used in the matching program: Standard Employee
Identifier (SEID), Employee Name, Manager Name, Organizational Symbols,
Building/Room Number, Business Office Address, Employee Telephone
Number.
[[Page 16412]]
B. Treasury/IRS 36.003 General Personnel and Payroll Data
CCOS data to be used in the matching program: Standard Employee
Identifier (SEID), Employee Name, Manager Name, Organizational Symbols,
Building/Room Number, Business Office Address, Calling Card Number.
C. Treasury .010 Telephone Call Detail Records
TAT data to be used in the matching program: Date, Time,
Originating Telephone Number, Originating Access, Terminating Telephone
Number, Terminating City/State, Terminating Access, Minutes, Conference
Call Cancellation Charge, Calling Card Number, Tax and Total Cost.
The telephone number or calling card data from the TAT process will
be matched with CADS or CCOS database to identify the employee assigned
to the respective telephone number/calling card and identify the
manager to whom the employee is assigned. Once the manager is
identified, the respective/applicable call detail report(s) are
generated.
Beginning and completion dates: The matches are conducted on an
ongoing basis in accordance with the terms of the computer matching
agreement in effect between the parties as approved by the Treasury
Data Integrity Board. The term of this agreement is expected to cover
the 18-month period beginning March 1, 2007 and ending August 31, 2008.
Ninety days prior to expiration of the agreement, the parties to
the agreement may request a 12-month extension in accordance with 5
U.S.C. 552a(o).
Dated: March 28, 2007.
Wesley T. Foster,
Acting Assistant Secretary for Management.
[FR Doc. E7-6238 Filed 4-3-07; 8:45 am]
BILLING CODE 4830-01-P