Federal Program Agencies: Correspondence

Important Information Regarding ASAP.gov Federal Agency Online Enrollment

ASAP.gov Release 4.0, Federal Agency Online Enrollment, will be implemented in the Automated Standard Application for Payments (ASAP.gov) on April 30, 2007. The new Federal agency enrollment functionality will allow existing Federal agency users to modify their contact information online. It will also allow a Point of Contact (POC) to add, modify, or delete Federal agency users in ASAP.gov with online approval from a Certifying Officer (CO). The POC will be responsible for updating and managing the agency users and the CO will be responsible for approving the actions.

Please note that the enrollment, modification, and deletion of COs will continue to be processed through the existing paper enrollment process. To add, modify, or delete a CO, the Federal agency must submit an “ASAP Organization Enrollment and User ID Request Form for Federal Agencies” to their servicing Regional Financial Center (RFC). Additionally, COs must still file and maintain, with FMS, an active FMS 210 Form “Designation of Certifying Officer” indicating the ASAP authority.

Later this year, ASAP COs will be required to use a digital certificate to access ASAP.gov as well as to digitally sign authorization and Federal agency user enrollment transactions. The RFCs will be responsible for processing the required Public Key Infrastructure (PKI) Enrollment forms for COs once we implement that function later this year.

On April 30^th we are requesting every Federal agency user to logon to ASAP.gov and review their personal information (i.e., name, mailing address, phone number, email, and assigned roles). Personal data can be accessed by selecting “Enrollment” from the drop down menu and then selecting “Modify My Information-FA.” Mailing address and phone number may be modified online. If any errors are found in name, email, or roles, users must contact their servicing RFC immediately.

Federal agency POCs will not be provisioned until the week of May 23^rd. Once the POCs receive their User IDs and passwords, they will be able to use the new enrollment functions to add, modify, and delete Federal agency users.

Between April 30^th and May 23^rd, if a Federal agency has an urgent need to add, modify, or delete a user, they will be required to use the existing paper process and submit the “ASAP Organization Enrollment and User ID Request Form for Federal Agencies” to their servicing RFC. During these three weeks, only emergency enrollment actions will be processed.

The implementation of Federal Agency Online Enrollment should not affect any of your current functions in ASAP.gov. To assist you in learning about Release 4.0, a “New Features Guide” will be posted by at www.fms.treas.gov/asap If you have any questions relating to this notice, please contact your servicing RFC.

User Group Meeting Minutes

• Federal Program Agency ASAP User's Group Meeting
  June 13, 2006, Silver Spring, MD
  
  
• Federal Program Agency ASAP User's Group Meeting
  June 16, 2005, Baltimore, MD
  
  
• Federal Program Agency ASAP User's Group Meeting
  May 17, 2004, Arlington, VA