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The HIV/AIDS Program: Client Level Data

 

The Ryan White HIV/AIDS Program Services Report (RSR)

 

Determine the readiness of your data systems!

Beginning January 1, 2009, Ryan White Program grantees and service providers will use a new semiannual data collection and reporting system to report information on their programs and the clients they serve to the HIV/AIDS Bureau. Reports will cover the first half of the calendar year and the full calendar year.

The Ryan White HIV/AIDS Program Services Report, or the RSR for short, is comprised of:

  • The Grantee Report. Grantees will complete this report online through the HRSA Electronic Handbooks (EHBs) using a web-based data entry system. Besides providing basic information about their organization, they will view, update, and verify a pre-filled list of their service provider contracts that were active in the most recent reporting period. For each of the contracts, grantees will view a list of Ryan White Program services and then check the boxes next to all services that their organization funded under the contract.
  • The Service Provider Report. Service providers will complete this report online. In addition to providing some basic information about their organization, providers will view a pre-filled list of their active service provider contracts for the most recent reporting period. For each of the service contracts, providers will view a list of Ryan White Program services and check the boxes next to all services that their organization delivered to RW Program clients during the reporting period.
  • The Client Report. Each service provider will submit this report online as an electronic file upload using a standard format. Each upload file will contain one record per client. Each client record will include information on demographic status, HIV clinical information, HIV-care medical and support services received, and the client's 'UCI', an encrypted, unique client identifier.

Visit the RSR TARGET Center Resource Page.

2009 Timeline

Beginning in 2009, Ryan White Program grantees and service providers will use a new data collection and reporting system to report information on their programs and the clients they serve to the HIV/AIDS Bureau.

View the 2009 timeline for RSR Data Collection and Reporting.

Download Files

Instruction Manual for RSR
(pdf 421KB) Revised 11/12/08

Required Data Elements for the Client Report (pdf 46KB) Revised 11/12/08

Data Dictionary (pdf 183KB)

Sample Grantee Report
(pdf 140KB)

Sample Service Provider Report (pdf 151KB)