General Service Options for Commercial Recording

The table below lists the basic services and service options that are provided for commercial recording transactions. Links to additional information about the service are also included. When submitting work for over-the-counter delivery, please do not use USPS Overnight. This service does not deliver directly to the Division.

In addition to regular processing, clients may choose expedited service (8.5 business hour processing), which is available for over-the-counter deliveries. All FAX filings and telephone status reports are considered expedited service. There is an extra per transaction fee of $15.00 for expedited requests. This is a surcharge added to the base fee charged for regular work requests. Same-day processing is available for FAX filings for a additional $50.00 fee.

SERVICE	SERVICE OPTIONS	CONTACT INFORMATION
Status Reports and Name Availability	Online Access	www.accessnet.state.nj.us
	Telephone Access	(609) 292-9292
	Mail-in/ regular processing	Status and Certification Unit P.O. Box 451 Trenton, NJ 08646-0451
	Expedited over-the-counter	Status and Certification Unit 225 West State Street 3rd Fl. Trenton, NJ 08608-1001
Standing Certificates Certified Results Under the Hand and Seal of the State Treasurer (Corporate, Limited Partnerships, Limited Liability Companies and Limited Liability Partnerships)	Online Access	www.state.nj.us/njbgs/
	Mail-in/ regular processing	Status and Certification Unit PO Box 451 Trenton, NJ 08646-0451
	Expedited over-the-counter	Status and Certification Unit 225 West State Street 3rd Fl. Trenton, NJ 08608-1001
Corporate Filings All Basic Filings (Corporations, Limited Partnerships, Limited Liability Companies, and Limited Liability Partnerships -- including Document Pre-Clearance)	Mail-in/ regular processing	Corporate Filing Unit PO Box 308 Trenton, NJ 08646-0308
	Expedited over-the-counter	Corporate Filing Section 225 West State Street Trenton, NJ 08608-1001
Annual Reports	Online Filing Mandatory	www.state.nj.us/njbgs/
Fax Filing Annual Reports (Form Blanks and Annual Report Reinstatement Processing)	Mail-in/ regular processing	Annual Reports Unit PO Box 302 Trenton, NJ 08646-0302
	Expedited over-the-counter	Annual Reports Unit 225 West State Street 3rd Fl. Trenton, NJ 08608-1001
Corporate Records Photocopies of filed documents (Corporate, Limited Partnerships, Limited Liability Companies and Limited Liability Partnerships)	Mail-in/ regular processing	Records Unit PO Box 450 Trenton, NJ 08646-0450
	Expedited over-the-counter	Records Unit 225 West State Street 3rd Fl. Trenton, NJ 08608-1001
Uniform Commercial Code Financing statement filings and all change filings as well as UCC search services	Online Access	http://www.state.nj.us/njbgs/
	Online-- non-certified search only	www.accessnet.state.nj.us

	Mail-in/ regular processing	UCC Section PO Box 303 Trenton, NJ 08646-0303
	Expedited over-the-counter	UCC Section 225 West State Street 3rd Fl. Trenton, NJ 08608-1001
Notaries Public Commission processing and certifications	Mail-in/ regular processing	Notary Public Unit PO Box 452 Trenton, NJ 08646-0452
Notaries Public Commission processing and certifications	Expedited over-the-counter	Notary Public Unit 225 West State Street 3rd Fl. Trenton, NJ 08608-1001
Trade and Service Marks State-level filings and records searches	Mail-in/ regular processing	Trade/Service Mark Unit PO Box 453 Trenton, NJ 08646-0453
	Expedited over-the-counter	Trade/Service Mark Unit 225 West State Street 3rd Fl. Trenton, NJ 08608-1001
Judgment Name Changes Filings and record searches	Mail-in/ regular processing	JNC Unit PO Box 453 Trenton, NJ 08646-0453
Tradenames Record searches; initial filings at the county level	Mail-in/ regular processing	Tradenames Unit PO Box 453 Trenton, NJ 08646-0453
Collection Agency Bonds Bond filings and record searches	Mail-in/ regular processing	CAB Unit PO Box 453 Trenton, NJ 08646-0453

Advantages/Disadvantages of Service Options

Online Service

ADVANTAGES	DISADVANTAGES
Least expensive method	Not available for all transactions
Quickest turn-around time	Not available for all transactions

Regular Mail-in Service

ADVANTAGES	DISADVANTAGES
Inexpensive	Longest turnaround -- DOR processing averages between 3 and 10 work days; mail processing may further delay turnaround.
Least complex (fewer considerations to handle in terms of delivery logistics and packaging the filing submission)	No tracking of item to/from the Division's facilities.

Expedited Over-the-Counter

ADVANTAGES	DISADVANTAGES
Quick turnaround -- 8.5 business hour processing at DOR barring technical problems	Most expensive (expediting fee involved plus payment of fees to courier/commercial carrier; may also involve travel time if personal deliveries/pickup's made)
Multiple return options	Most complex in terms of delivery logistics and packaging filing submissions
Item tracking to/from DOR facilities available from courier/commercial carrier services