I TFM Part 4 - Chapter 1100 (T/L 573)

DELEGATIONS AND DESIGNATIONS OF AUTHORITY FOR DISBURSING
FUNCTIONS

This chapter prescribes procedures and forms needed to delegate
(transfer authority) and designate (appoint) individuals to
perform disbursing functions in agencies authorized by the
Department of the Treasury (Treasury), Financial Management
Service (FMS), and corporations and agencies exempt and
authorized to perform their own disbursing functions.

Section 1110 - Scope and Applicability

This chapter includes procedures and forms needed to: Inform FMS
of the Head of Agency (HOA); delegate designation authority to
Designating Officials (DO); designate individuals to the
positions of Certifying Officers (CO), ECS Security
Administrators (SA), ECS Data Entry Operators (DEO), Designated
Agents (DA), Check Custodians (CC), and Encryption Officers (EO);
confirm receipt of ECS Tokens, PINs and IDs; and order and
confirm receipt of FedSelect blank check stock. It also includes
procedures and forms needed to: Inform FMS of the Head of Agency
(HOA), for Non-Federal organizations participating in the
Automated Standard Application for Payments (ASAP) program;
delegate ASAP designation authority to ASAP Designating Officials
(DO); and, designate individuals to the position of ASAP
Authorizing Official (ASAP AO) and ASAP Financial Official (ASAP
FO). It only applies to those agencies to which disbursing
functions are provided by the Department of the Treasury
(Treasury), Financial Management Service (FMS).

Section 1115 - Authority

The authority of these procedures appears in Title 31 United
States Code, Sections 3321 and 3325 (31 U.S.C. 3321 and 3325).

Section 1120 - Definitions of Terms

Agency - Includes each department and establishment certifying
vouchers to Treasury Regional Financial Centers (RFC) and/or
Regional Operations Centers (ROC) of FMS for payment. For Non-Federal
organizations participating in the Automated Standard
Application for Payments (ASAP) program, "agency" refers to the
name of the organization.

Agency Location Code (ALC) - Refers to a numeric symbol used to
identify accounting reports and documents prepared by or for
agency accounting stations and regional financial offices.
Consists of an 8-digit agency accounting station, 4-digit
disbursing office symbol, or a 3-digit Treasury Financial Center
symbol. For Non-Federal organizations participating in the
Automated Standard Application for Payments (ASAP), ASAP Payment
Requestor and/or Recipient Organization IDs (PR and/or RO ID)
perform the function assigned to ALCs.

Assistant Disbursing Officers (ADO) - Individuals who have been
delegated Disbursing Authority by a Disbursing Officer of the
Financial Management Service.

Delegation - Documentation submitted to FMS, usually by means of
FMS Form 2958, notifying it of the delegation (transfer of)
authority to make designations of disbursing related authority to
FMS. The right to further delegate (re-delegate) such authority
may also be included in such delegations. For Non-Federal
organizations, FMS Form 2958A is used to make delegations of
authority.

Designating Officials (DO) - Individuals for whom a Head of
Agency delegation has been presented to FMS, and individuals to
whom designation authority has been delegated by the Head of
Agency or other official to whom designation authority has been
delegated.

Designation - Documentation submitted to FMS, usually by means of
the FMS 210 Series Forms, notifying it of the
selection/appointment of an individual to perform a specific
disbursement related function. FMS 210 Series Forms - Refers to
a series of FMS Forms used to designate authority including: FMS
Form 210 Designation for Certifying Officer, FMS Form 210A
Designation for ASAP Authorizing Official and Financial Official,
FMS Form 210C Designation for Check Custodian, FMS Form 210D
Designation for Agent To Receive and Deliver Checks, FMS Form
210DEO Designation for ECS Data Entry Operator, FMS Form 210E
Designation of Encryption Officer, FMS Form 210ECS ECS User
Designation, and FMS Form 210S Designation for ECS Security
Administrator.

Disbursing Offices - Offices of the Financial Management Service,
established to provide disbursing services for Government
agencies. Also referred to as Regional Financial Centers (RFCs).
FMS has six Disbursing Offices (RFCs), located in: Austin, TX;
Birmingham, AL; Chicago, IL; Kansas City, MO; Philadelphia, PA;
and San Francisco, CA.

Effective Date of Delegation/Designation - The effective date of
a delegation or designation (that date from which FMS calculates
the period until it expires - normally two years) will be the
latter of; the effective date requested on the form, or the date
accepted by FMS. (Example: If the agency specifies a requested
effective date of March 3, 1997, and FMS actually accepts the
form on March 7, 1997, the actual effective date will be March 7,
1997; If the agency were to specify an effective date of May 20,
1997, and FMS accepted the form on May 5, 1997, the actual
effective date would be May 20, 1997.)

Head of Agency (HOA) - This term, when used in relation to
delegations of authority, will be interpreted to mean the head of
an Executive Agency, as appointed by the President; that is,
Secretaries of Departments, Administrators of Administrations and
Commissioners of Commissions. At the discretion of the Treasury
Chief Disbursing Officer (CDO), Head of Agency delegations may be
accepted from lesser authorities in an agency, such as Bureau
Heads and agency and/or bureau Chief Financial Officers. For
Non-Federal organizations participating in the ASAP program, the
Head of Agency (ASAP HOA) delegation would be acceptable from: for
state governments, the state's Governor, Treasurer, Chief Financial
Officer, or other person in a position of top financial responsibility
within the state entity; for local governments, the local entity's head,
Treasurer, Chief Financial Officer, or other person in a position of top 
financial responsibility within the entity; for universities, the 
university's head, Treasurer, Chief Financial Officer, or other person 
in a position of top financial responsibility within the university 
(for state universities,it would also be acceptable from the persons 
noted for state governments); and, for non-government entities, the 
entity's head (President, Chairman, Chief Executive Officer, etc.), 
Treasurer, Chief Financial Officer, or other person in a position of top 
financial responsibility within the entity.

Treasury Disbursing Officers- Refers to officers of FMS
Operations Directorate or those who have been delegated
Disbursing Authority by the Financial Management Service.
Treasury Regional Financial Centers (RFCs) - Offices of the
Financial Management Service, established to provide disbursing
services for Government agencies. FMS has six RFCs, located in:
Austin, TX; Birmingham, AL; Chicago, IL; Kansas City, MO;
Philadelphia, PA; and San Francisco, CA. Also referred to as
Disbursing Offices.

Section 1125 - General Form Instructions for Delegation and
Designation of Authority

Sample copies of forms described in this chapter are located in
the chapter's appendices. See the Appendices Listing at the end
of this chapter for the specific form.

FMS Form 2958 is used to establish the 'Head of Agency'
authority, and to delegate designation authority while the FMS
210 Series Forms are used to designate specific authority. A
valid FMS Form 2958 must be on file with the Financial Management
Service for each individual exercising delegation or designation
authority (signing an FMS Form 2958 as Delegator, or an FMS 210
Series Form as Designator). A valid FMS 210 Series Form must be
on file with FMS for each designee and designated function. A
valid FMS Form 210ECS must be on file with FMS for each
individual designated authority to utilize the Treasury
Electronic Certification System (ECS) - includes Certifying
Officers with ECS authority, ECS Security Administrators, and ECS
Data Entry Operators. Valid receipts must be on file with FMS
for all ECS tokens, PINs and IDs issued to designees with ECS
authority. To order forms, see Contacts page.

FMS Form 2958A is used to establish the 'Head of Agency'
authority for Non-Federal organizations participating in the ASAP
program, and to delegate designation authority while the FMS Form
210A is used to designate ASAP Authorizing Official and ASAP
Financial Official authority. A valid FMS Form 2958A must be on
file with the Financial Management Service for each individual
exercising ASAP delegation or designation authority (signing an
FMS Form 2958A as Delegator, or an FMS Form 210A as Designator).
A valid FMS Form 210A must be on file with FMS for each ASAP
designee and designated function. To order forms, see Contacts
page.

The FMS 2958 and 210 Series Forms are used as a signature sample
source for signature validation. FMS stores optically scanned
electronic images of sample signatures for use by all Treasury
Regional Financial Centers (RFCs). These forms may also be used
for manual validation of voucher-schedule certifying signatures.
Consequently, IT IS EXTREMELY IMPORTANT THAT all forms be
properly and accurately completed, that all signatures be in
BLACK INK, THAT SIGNATURES BE WHOLLY WITHIN THE SIGNATURE BLOCK
PROVIDED, and that there be no extraneous markings in the
signature blocks.

All delegation and designation forms must bear four original
manual signatures, of the individual to whom authority is being
delegated or who is being designated, IN BLACK NON-ERASABLE INK.
ALL SIGNATURES SHOULD BE WITHIN THE SIGNATURE BLOCK(s) PROVIDED!
ALL SIGNATURES MUST be the official signature of the individual,
'nicknames' should not be used. Facsimile signatures or any
evidence of erasures, corrections, or alterations will cause the
form to be rejected by FMS. The Delegator or Designator block in
Section IV must be signed by the Head of Agency or other official
who has been lawfully delegated designation authority for the
function being delegated or designated. The Delegator or
Designator signature must be in black non-erasable ink, and be
wholly within the signature block provided. Revocation forms do
not require signature samples of the individual whose authority
is being revoked (Section III), but must be signed in Section IV,
by the Head of Agency or other official who has been lawfully
delegated designation authority for the function being revoked.

In all cases, the Agency Location Codes (ALCs) listed on the form
must correspond to the department, agency or establishment, and
bureau or office that the Delegator or Designator shown in
Section IV of these forms has authority to delegate or designate
for. AT LEAST ONE ALC MUST BE entered on all FMS 210 Series
Forms that require ALC(s) in Section I. In the case of
designations for Non-Federal organizations participating in the
ASAP program, Payment Requestor and/or Recipient Organization ID
(PR and/or RO ID) must correspond to the organization that the
Delegator or Designator shown in Section IV of these forms has
authority to delegate or designate for. AT LEAST ONE PR and/or
RO ID MUST BE entered in Section I of any FMS Form 210A submitted
to FMS.

Form instructions are located on the back of the form (except for
FMS Forms 210RC, 210RD, and 210RS). After completion, the
agency will retain copy 3 and forward copies 1 and 2 of the form
to the Financial Management Service (in the case of FMS Form
2958A and 210A, retain copy 4 and forward copies 1, 2, and 3).
See Contacts page, or form, for address. On receipt, FMS, will
verify the delegation/designation, sign and return copy 2 to the
Delegator or Designator, at the address specified in Section VI
of the form, with an acceptance label affixed to the back of the
form (except for Head of Agency Delegations which will not have
an acceptance label, but will be signed in Section VII). The
receipt of copy 2 signifies FMS' acceptance. On receipt of copy
2, the Delegator or Designator will verify the contents of copy 2
against the retained copy 3 (or copy 4 for FMS Form 2958A and
210A) to ensure that no alterations occurred.

At the time of designation, the agency should advise the
designees of their responsibilities as noted in applicable
Treasury directives.

Two months prior to the expiration of a delegation or
designation, FMS will notify the Delegator or Designator of the
pending expiration of the delegation or designation, by mailing a
'Letter of Notification of Pre-Expiration' to the address listed
in Section VI of the FMS 2958/2958A or FMS 210 Series Form that
documented the delegation/designation. Delegations and
designations may be renewed by re-submitting the appropriate FMS
Form 2958/2958A or FMS 210 Series Form with the Re-Delegation or
Re-Designation block checked. Alternatively, designations of
authority (Certifying Officer, ASAP Authorizing Officer, ASAP
Financial Officer, ECS Security Administrator, ECS Data Entry
Operator, Designated Agent, Check Custodian, and Encryption
Officer) that are about to expire, and for which there are NO
CHANGES in the details of the designation, may be renewed by
having an authorized Designating Official complete the "For
Renewal Only" portion of the 'Letter of Notification of Pre-Expiration',
and returning it to FMS, at the address specified in
the letter. Designations of authority, that are about to expire,
and for which there are no changes in the details of the
designation, may also be renewed by submission of an 'Agency
Initiated Letter of Renewal', signed by an authorized Designating
Official. 'Agency Initiated Letters of Renewal' must be on the
agency's letterhead; provide the name, type of designation,
authorized ALCs, agency/bureau/division identification for the
individual, and requested renewal date; and be signed by a
Designating Official with a valid FMS Form 2958 on file with FMS,
providing designation authority for the type of designation being
renewed. An 'Agency Initiated Letter of Renewal' may be used to
renew multiple designations, at the same time. 'Letter of Notice
of Pre-Expiration' and 'Agency Initiated Letter of Renewal' MAY
NOT be used to renew delegations of designation authority,
delegations of designation authority may only be renewed on FMS
Form 2958 (or 2958A for ASAP delegations).

Delegations and designations not renewed by their expiration date
will become void as of that date and no further
designations/delegations, certifications, etc. will be accepted
from the individual. Agencies will be notified of expired
delegations and designations via a 'Letter of Notification of
Expiration', mailed to the delegating or designating official, at
the address provided in Section VI of the original delegation or
designation form. Once a delegation or designation expires, a
new delegation or designation must be submitted to reinstate that
individual.

When an individual, for whom a delegation or designation is on
file with FMS, departs or otherwise becomes ineligible to act
(including reassignment, retirement, departure, death, etc.), the
responsible delegating or designating official will forward the
appropriate FMS Form 2958/2958A or FMS 210 Series Form revoking
the delegation or designation of the departing/ineligible
designee to FMS. Revocations will be effective on the date
received, and processed, by FMS.

Section 1130 - Reorganizations

FMS Forms 2958, 2958A, 210, 210A, 210C, 210D, 210DEO, 210E, and
210S will be verified for signature, title and organization.
Therefore, if organization names or titles change, authority must
be re-delegated/re-designated to all affected positions. This
re-delegation/re-designation must be initiated at a level above
the areas affected by the organizational or title changes. On
such re-delegation/re-designation forms, the Re-delegation or 
Re-designation block (as appropriate) must be checked, and the word
"REORGANIZATION" should be noted in the 'Name' block in Section
II, of the form(s).

Section 1135 - Head of Agency Delegation (HOA)

This is a self-delegation, by the head of a Federal Government
Agency, to provide FMS with a basis for validating all subsequent
delegations and designations from that agency. The HOA self-delegation
is accomplished using FMS Form 2958. All authority to
expend agency funds, and to certify the disbursement of such
funds through a Treasury Disbursing Officer, resides with the
Head of Agency (HOA) of the agency for which funds are to be
disbursed. The authority to certify the disbursement of agency
funds may be delegated to duly designated Certifying Officers.
The authority to delegate certification authority may also be
delegated to duly assigned individuals. No delegating official,
other than the Head of Agency, may self-designate themself as a
Certifying Officer, or other disbursing function designation, for
the agency. Head of Agency delegations automatically have all
delegation and designation authorities listed on the FMS Form
2958.

For Non-Federal organizations participating in the Automated
Standard Application for Payments (ASAP) program, the 'Head of
Agency' (ASAP HOA) self-delegation, by the head of the ASAP
using organization, is to provide FMS with a basis for validating
all subsequent delegations and designations from that
organization. The ASAP HOA self-delegation is accomplished using
FMS Form 2958A. All authority to certify requests for individual
ASAP User IDs, to establish receiving bank accounts, and to
request draw-down of funds resides with the 'Head of Agency'
(ASAP HOA) of the recipient organization. The authority to
certify the assignment of ASAP User IDs, establish bank accounts
and request draw-down of funds may be delegated to duly
designated ASAP Authorizing Officials (AO) and ASAP Financial
Officials (FO). The authority to designate ASAP AO and/or FO
authority may also be delegated to duly assigned individuals. No
delegating official, other than the 'Head of Agency', may self-designate
themself as an ASAP AO and/or FO for the organization.
ASAP 'Head of Agency' delegations automatically have all
delegation and designation authorities listed on the FMS Form
2958A.

1135.10 - Procedures: FMS Form 2958

Sample copies of forms described in this section are located in
the chapter's appendices. See the Appendices Listing at the end
of this chapter for the specific form.

NOTE:
It is critically important that ALL applicable sections of
FMS Form 2958 be completely and accurately filled in, by the
submitting agency. All signatures must be in black, non-erasable
ink, with the signature constrained to the block
provided, and with no extraneous markings in the signature
blocks. The signatures MUST BE the official signature of
the individual signing. DO NOT use 'nicknames'.

Use FMS Form 2958 to submit the Head of Agency delegation, for
all Head of Agency self-delegations, other than those for Non-Federal
organizations participating in the Automated Standard
Application for Payments (ASAP) program. Sections I, II, III,
IV, and VI must be completed by the submitting agency. Check all
authority blocks in Section I; this establishes the authorities
of the Head of the Agency. Check the appropriate block for type
of action and complete Section II, with information on the
individual to be designated as Head of Agency. The Head of
Agency will manually sign all signature sample blocks in Section
III, and the Delegator block in Section IV in black non-erasable
ink. Signatures should be within the signature boxes provided on
the form. Insert the return address and phone number for the
Head of Agency in Section VI.

The agency will retain copy 3 and forward copies 1 and 2 of the
completed FMS Form 2958, with a self-designation letter bearing
the official seal of the agency, to the Financial Management
Service. Mail to the address provided at the upper left of the
FMS Form 2958.

On receipt, FMS will verify the designation, complete Section
VII, and return copy 2 to the Head of Agency, at the address
provided in Section VI. The receipt of copy 2 signifies FMS'
acceptance. On receipt of copy 2, the Head of Agency should
verify the contents of copy 2 against the retained copy 3 to
ensure that no alterations occurred. Head of Agency FMS Form
2958s that fail validation will be returned to the submitting
office, with an explanation of the rejection.

1135.20 - Procedures: FMS Form 2958A

Sample copies of forms described in this section are located in
the chapter's appendices. See the Appendices Listing at the end
of this chapter for the specific form.

NOTE:
It is critically important that ALL applicable sections of
FMS Form 2958A be completely and accurately filled in, by
the submitting agency. All signatures must be in black,
non-erasable ink, with the signature constrained to the
block provided, and with no extraneous markings in the
signature blocks. The signatures MUST BE the official
signature of the individual signing. DO NOT use
'nicknames'.

Use FMS Form 2958A to submit the 'Head of Agency' delegation, for
the head of a Non-Federal organization participating in the ASAP
program. Sections I, II, III, IV, and VI must be completed by
the submitting organization. Check all authority blocks in
Section I; this establishes the authorities of the 'Head of the
Agency'. Check the appropriate block for type of action and
complete Section II, with information on the individual to be
designated as 'Head of Agency'. The 'Head of Agency' will
manually sign all signature sample blocks in Section III, and the
Delegator block in Section IV in black non-erasable ink.  Signatures 
should be within the signature boxes provided on the form. Insert the 
return address and phone number for the 'Head of Agency' in Section VI.

The organization will retain copy 4 and forward copies 1, 2, and
3 of the completed FMS Form 2958A, with a self-designation letter
bearing the official seal of the organization, to the Financial
Management Service. Mail to the Treasury Regional Financial
Center (RFC), that is processing the organization's ASAP
enrollment.

On receipt, FMS will verify the designation, complete Section
VII, and return copy 2 to the organization's servicing RFC, who
will forward it to the 'Head of Agency', at the address provided
in Section VI. The receipt of copy 2 signifies FMS' acceptance.
On receipt of copy 2, the 'Head of Agency' should verify the
contents of copy 2 against the retained copy 4 to ensure that no
alterations occurred. 'Head of Agency' FMS Form 2958As that fail
validation will be returned to the submitting organization, with
an explanation of the rejection.

1135.30 - Expiration and Revocation

Head of Agency delegations are valid for a period of two (2)
years from effective date, unless revoked earlier. Two months
prior to the expiration of a Head of Agency delegation, FMS will
notify the Head of Agency of the pending expiration of the
delegation, by mailing a 'Letter of Notification of Pre-Expiration'
to the address listed in Section VI of the FMS Form
2958/2958A that documented the delegation. Delegations may be
renewed by submitting an FMS Form 2958 or 2958A (as appropriate -must
be a new [original] FMS Form 2958/2958A [photocopies of a
previously submitted FMS Form 2958/2958A are not acceptable]) for
the Head of Agency, with the Re-Delegation block checked.
Delegations not renewed by their expiration date will become void
as of that date and no further designations/delegations will be
accepted from the individual. Once a Head of Agency delegation
expires, a new delegation must be submitted to reinstate the Head
of Agency authority for that individual.

When a Head of Agency delegation expires or is revoked, this
action has no effect on the delegations and/or designations that
were made by the individual while the delegation was valid.
(Example: If a properly designated Head of Agency were to sign an
FMS 210 Certifying Officer designation on April 4, 1997, and
subsequently leaves the agency (and ceased to be Head of Agency),
on April 6, 1997, the Certifying Officer designation would remain
valid for the normal two year effective period.) Actions
regarding the status of a delegating or designating official have
no impact on actions (FMS 2958s/2958As and FMS 210 Series Forms)
that were previously signed by the official, while the official's
authority was in effect.

When an individual for whom a Head of Agency delegation is on
file with FMS departs the Head of Agency assignment, or otherwise
becomes ineligible (reassignment, retirement, death, etc.) to act
as Head of Agency for funds disbursement purposes, the succeeding
Head of Agency will forward an FMS Form 2958/2958A revoking the
Head of Agency delegation of the departing/ineligible designee to
FMS. Alternatively, the departing Head of Agency may sign the
revocation. Revocations will be effective on the latter of the
effective date requested by the agency or the date received and
processed by FMS. A separate FMS Form 2958/2958A must be
completed for the new Head of Agency.

When using the FMS Form 2958 or 2958A to document a revocation,
Sections I, II, IV, V, and VI must be completed by the submitting
agency/organization.

Section 1140 - Delegations of Designation Authority

Delegations of Designation Authority are made to individuals
designated to exercise delegation and/or designation authority
for the Head of Agency. Such delegations must be for specific
authorities as noted on the FMS Form 2958/2958A. For each
authority delegated, it must be specified whether the authority
MAY or MAY NOT be redelegated. No delegating official, other
than the Head of Agency, may self-designate themself as a
Certifying Officer for the agency (or as an ASAP Authorizing
Official and/or Financial Official).

1140.10 - Procedure: FMS Form 2958
Sample copies of forms described in this section are located in
the chapter's appendices. See the Appendices Listing at the end
of this chapter for the specific form.

NOTE:
It is critically important that ALL applicable sections of
FMS Form 2958 be completely and accurately filled in, by the
submitting agency. All signatures must be in black, non-
erasable ink, with the signature constrained to the block
provided, and with no extraneous markings in the signature
blocks. The signatures MUST BE the official signature of
the individual signing. DO NOT use 'nicknames'.

Use FMS Form 2958 to name individuals authorized to exercise
delegation and/or designation authority for agency Certifying
Officers, ECS Security Administrators, ECS Data Entry Operators,
Designated Agents, Check Custodians, Encryption Officers, and
other designations. Use FMS Form 2958A for ASAP related
delegations and designations (see 1140.20, below). Sections I,
II, III, IV, and VI must be completed by the submitting agency.
Form instructions are located on the back of the form. The
agency will retain copy 3 and forward copies 1 and 2 of the form
to the Financial Management Service. See Contacts page for
address.

Note
The individual signing an FMS Form 2958, as a Delegator,
must have a valid FMS Form 2958 on file with FMS with re-delegation
authority for the functions being delegated.

On receipt of FMS Form 2958, FMS will verify the delegation,
complete Section VII, and return copy 2 to the delegating
official, at the address listed in Section VI, with an acceptance
label affixed to the back of the form. The receipt of copy 2
signifies FMS' acceptance. On receipt of copy 2, the delegating
official will verify the contents of copy 2 against the retained
copy 3 to ensure that no alterations occurred. For FMS Forms
2958 that are rejected, copies 1 & 2 will be returned to the
delegating official, at the address provided in Section VI, with
a rejection label affixed to the back of the form, and a
rejection report explaining the reason for rejection.

1140.20 - Procedure: FMS Form 2958A

Sample copies of forms described in this section are located in
the chapter's appendices. See the Appendices Listing at the end
of this chapter for the specific form.

NOTE:
It is critically important that ALL applicable sections of
FMS Form 2958A be completely and accurately filled in, by
the submitting agency. All signatures must be in black,
non-erasable ink, with the signature constrained to the
block provided, and with no extraneous markings in the
signature blocks. The signatures MUST BE the official
signature of the individual signing. DO NOT use
'nicknames'.

Use FMS Form 2958A to name individuals authorized to exercise
delegation and/or designation authority for ASAP Authorizing
Official and ASAP Financial Official designations. Use FMS Form
2958 for non- ASAP related delegations and designations (see
1140.10, above). Sections I, II, III, IV, and VI must be
completed by the submitting agency. Form instructions are
located on the back of the form. The originating organization
will retain copy 4 and forward copies 1, 2, and 3 of the form to
the Financial Management Service. Mail to the Treasury Regional
Financial Center (RFC) that is processing the organization's ASAP
enrollment.

NOTE:
The individual signing an FMS Form 2958A, as a Delegator,
must have a valid FMS Form 2958A on file with FMS with re-delegation
authority for the function(s) being delegated.

On receipt of FMS Form 2958A, FMS will verify the delegation,
complete Section VII, and return copy 2 to the servicing RFC, who
will forward it to the delegating official, at the address listed
in Section VI, with an acceptance label affixed to the back of
the form. The receipt of copy 2 signifies FMS' acceptance. On
receipt of copy 2, the delegating official will verify the
contents of copy 2 against the retained copy 4 to ensure that no
alterations occurred. For FMS Forms 2958A that are rejected,
copies 1 & 2 will be returned to the delegating official, at the
address provided in Section VI, with a rejection label affixed to
the back of the form, and a rejection report explaining the
reason for rejection.

1140.30 - Expiration and Revocation

Delegations of designation authority are valid for a period of
two (2) years from the effective date, unless revoked earlier.

Two months prior to the expiration of the designation, FMS will
notify the delegating official of the pending expiration of the
delegation, by mailing a 'Letter of Notification of Pre-
Expiration' to the address listed in Section VI of the FMS
2958/2958A that documented the delegation. Delegations may be
renewed by submitting an FMS Form 2958 or 2958A (as appropriate -must
be a new [original] FMS Form 2958/2958A [photocopies of a
previously submitted FMS Form 2958/2958A are not acceptable]),
with the Re-Delegation block checked. Delegations not renewed by
their expiration date will become void as of that date and no
further designations/delegations will be accepted from the
individual. Once a delegation expires, a new delegation must be
submitted to reinstate that individual.

When a Delegation of Designation Authority expires or is revoked,
the action has no effect on the delegations and/or designations
that were made by the individual while the delegation was valid.
(Example: If a properly designated Designating Official were to
sign an FMS 210 Certifying Officer designation on April 4, 1997,
and the individual left the agency (and ceased to be a valid
Designating Official) on April 6, 1997, the Certifying Officer
designation would remain valid for the normal two year effective
period.) Actions regarding the status of a delegating or
designating official have no impact on actions (FMS 2958s and FMS
210 Series Forms) that were previously signed by the official,
while the official's authority was in effect.

When an individual for whom a delegation is on file with FMS
departs the assignment, or otherwise becomes ineligible to act
(reassigned, retirement, death, etc.), the responsible delegating
official will forward an FMS Form 2958 or 2958A revoking the
delegation of the departing/ineligible designee to FMS as soon as
possible. Revocations will be effective on the latter of the
effective date requested by the agency or the date received and
processed by FMS.

When using the FMS Form 2958 or 2958A to document a revocation,
Sections I, II, IV, V, and VI must be completed by the submitting
agency.

Section 1145 - Designation of Certifying Officer

Certifying Officers are individuals to whom authority to approve
disbursal of agency funds has been delegated, by a properly
authorized designating official. The designating official must
have a valid FMS Form 2958 on file with FMS, providing authority
to designate Certifying Officers for the agency. Officials,
other than Head of Agency, delegated designation authority for
Certifying Officers, MAY NOT designate themselves as Certifying
Officers. (When it is necessary for such an individual to be
designated as a Certifying Officer, the designation must be made
by an official one level, or more, higher in the designation
chain.)

1145.10 - Procedure: FMS Form 210

Sample copies of forms described in this section are located in
the chapter's appendices. See the Appendices Listing at the end
of this chapter for the specific form.

NOTE:
It is critically important that ALL applicable sections of
FMS Form 210, and 210ECS if applicable, be completely and
accurately filled in, by the submitting agency. All
signatures must be in black, non-erasable ink, with the
signature constrained to the block provided, and with no
extraneous markings in the signature blocks. The signatures
MUST BE the official signature of the individual signing.
DO NOT use 'nicknames'.

Use FMS Form 210 to designate agency Certifying Officer(s) (CO).
Sections I, II, III, IV, VI and VII must be completed by the
submitting agency. Form instructions are provided on the back of
the form. Check-off blocks are provided to indicate the purpose
of the FMS 210 and the certification functions that are
authorized. One or more of the certification functions must be
checked, as appropriate. If the Electronic Certification
function is checked, one (and only one) of the Electronic
Certification Officer Type boxes (Master Certifying Officer,
Transmission Certifying Officers, or Certifying Officer) must be
checked, and an FMS Form 210ECS must be prepared and submitted,
to facilitate assignment of ECS access. A single agency
location may have only one (1) Master Certifying Officer at any
one time. If the Certifying Officer designation is to provide
FedSelect Authorized Issuing Officer (AIO) authority, check the
'Other' block and type in "FedSelect AIO". If the Certifying
Officer designation is to provide agency ASAP authority, check
the 'Other' block and enter "ASAP". The agency will retain copy 3
and forward copies 1 and 2 of the form to the Financial
Management Service. See Contacts page for address. If required,
FMS Form 210ECS must have Section I completed.

NOTE:
Certifying Officers authorized to certify for the Treasury
ECS MAY NOT also be designated as ECS Security
Administrators or ECS Data Entry Operators for the same
agency location. Certifying Officers authorized as
FedSelect Authorized Issuing Officers MAY NOT also be
designated as FedSelect Check Custodians, for the same
ALC(s).

A Certifying Officer designated with ECS authority will be issued
an ECS User ID, token (smartcard) and personal identification
number (PIN) for use with the ECS. The receiving Certifying
Officer must forward receipts for token and PIN to FMS, using FMS
Form 210RC. The ECS User ID WILL NOT be activated until the
receipt is received and validated. Instructions for FMS Form
210RC are provided on the face of the form.

On receipt of an FMS Form 210, FMS will verify the designation,
sign and return copy 2 to the designating official, at the
address listed in Section VI of the form, with an acceptance
label affixed to the back of the form. The receipt of copy 2
signifies FMS' acceptance. On receipt of copy 2, the designating
official will verify the contents of copy 2 against the retained
copy 3 to ensure that no alterations occurred. At the time of
designation, the agency should advise the Certifying Officer of
his/her legal responsibilities to certify vouchers according to
31 U.S.C. 3521, as amended. For FMS Forms 210 that are rejected,
copies 1 & 2 will be returned to the designating official, at the
address provided in Section VI, with a rejection label affixed to
the back of the form, and a rejection report explaining the
reason for rejection.

Voucher-schedules will not be accepted from a newly designated
Certifying Officer until the effective date shown on the FMS Form
210 of the Certifying Officer. Disbursing Officers may accept
for payment only those voucher-schedules that contain the same
organizational designation, agency location code (ALC) and the
Certifying Officer's manual signature as that shown on the
Certifying Officer's FMS Form 210. For voucher-schedules
submitted via the Treasury Electronic Certification System (ECS),
Disbursing Officers may accept for payment only those voucher-schedules
containing the same organizational designation, agency
location code, and the valid electronic signatures of the
Certifying Officer and valid ECS Security Administrator.

In all cases, the Agency Location Codes listed must correspond to
the department, agency or establishment, and bureau or office
shown on the FMS Form 210 for the Certifying Officer.

1145.20 - Expiration and Revocation

Designations for Certifying Officers are valid for a period of
two (2) years from the effective date, unless revoked earlier.

Two months prior to the expiration of the designation, FMS will
notify the designating official of the pending expiration of the
designation, by mailing a 'Letter of Notification of Pre-Expiration'
to the address listed in Section VI of the FMS Form
210 that documented the designation. If there are NO CHANGES in
the details of the designation, it may be renewed by having an
authorized Designating Official complete the "For Renewal Only"
portion of the 'Letter of Notification of Pre-Expiration', and
returning it to FMS, at the address specified in the letter.
Designations that are about to expire, and for which there are no
changes in the details of the designation, may also be renewed by
submission of an 'Agency Initiated Letter of Renewal', signed by
an authorized Designating Official. 'Agency Initiated Letters of
Renewal' must be on the agency's letterhead; provide the name,
type of designation, authorized ALCs, agency/bureau/division
identification for the individual, and requested renewal date;
and be signed by a Designating Official with a valid FMS Form
2958 on file with FMS, providing designation authority for
Certifying Officers. An 'Agency Initiated Letter of Renewal' may
be used to renew multiple designations, at the same time.
Designations, for which the details have changed, or the
designee's signature has altered significantly since the last
designation, must be renewed by submitting an FMS Form 210 (must
be a new [original] FMS Form 210 [photocopies of a previously
submitted FMS Form 210 are not acceptable]) with the Re-Designation
block checked. Designations not renewed by their
expiration date will become void as of that date and no further
certifications will be accepted from the individual. Once a
designation expires, a new designation must be submitted, on FMS
Form 210, to reinstate that individual.

When an individual for whom a designation is on file with FMS
departs or otherwise becomes ineligible to act, the responsible
designating official will forward an FMS Form 210, revoking the
designation of the departing/ineligible designee, to FMS.
Revocations will be effective on the latter of the effective date
requested by the agency or the date received and processed by
FMS.

When using the FMS Form 210 to document a revocation, Sections I,
II, IV, V, VI, and VII must be completed by the submitting
agency.

1145.30 - Requirements Applicable to Officers Certifying Vouchers
to Assistant Disbursing Officers or to U.S. Disbursing Officers

In instances where vouchers are to be certified to disbursing
officers other than Treasury disbursing officers, namely
Assistant Disbursing Officers or U.S. Disbursing Officers, FMS
Form 210, with certifications and notices required as above, must
be furnished as follows: 1) to the Assistant Disbursing Officer
for payment; or 2) to FMS when the vouchers will be certified to
U.S. Disbursing Officers.

Section 1150 - Designation of Electronic Certification System
(ECS) Security Administrator

ECS Security Administrators are individuals to whom authority has
been delegated to act as Security Administrator for the agency
component of the Treasury Electronic Certification System (ECS).
The designating official must have a valid FMS Form 2958 on file
with FMS, providing authority to designate ECS Security
Administrators for the agency. Since the ECS microcomputer cannot
be used without a Security Administrator, it is normally
desirable for several Security Administrators to be designated
for each location that will use the ECS.

NOTE:
Individuals designated as ECS Security Administrators MAY
NOT be designated as ECS Certifying Officers for the same
agency location.

Individuals designated as ECS Security Administrators will be
issued ECS User ID, tokens (smartcards) and personal
identification numbers (PINs) for use with the ECS. The
receiving ECS Security Administrator must forward receipt(s) for
token and PIN to FMS using FMS Form 210RS. The ECS User ID WILL
NOT be activated until the receipt is received and validated.
Instructions for FMS Form 210RS are provided on the face of the
form.

1150.10 - Procedure: FMS Form 210S

Sample copies of forms described in this section are located in
the chapter's appendices. See the Appendices Listing at the end
of this chapter for the specific form.

NOTE:
It is critically important that ALL applicable sections of
FMS Form 210S and 210ECS be completely and accurately filled
in, by the submitting agency. All signatures must be in
black, non-erasable ink, with the signature constrained to
the block provided, and with no extraneous markings in the
signature blocks. The signatures MUST BE the official
signature of the individual signing. DO NOT use
'nicknames'.

Use FMS Form 210S to designate Electronic Certification System
Security Administrators (SA). A separate form is required for
each Administrator. Sections I, II, III, IV, VI and VII must be
completed by the submitting agency. An FMS Form 210ECS must also
be prepared and submitted for each Security Administrator being
designated, to facilitate assignment of ECS access. Check-off
blocks are provided to indicate the purpose of the FMS 210S and
the Security Administrator type that is authorized. One and only
one Security Administrator type block must be checked for Master
Security Administrator, Transmission Security Administrator, or
Security Administrator. A single agency location may have only
one (1) Master Security Administrator at any one time. Form
instructions are located on the back of the form. The agency
will retain copy 3 and forward copies 1 and 2 of the form to the
Financial Management Service. See Contacts page for address. For
the FMS Form 210ECS, the agency must complete Section I.

On receipt, FMS, will verify the designation, sign and return
copy 2, of the FMS Form 210S, to the designating official, at the
address provided in Section VI, with an acceptance label affixed
to the back of the form. The receipt of copy 2 signifies FMS'
acceptance. On receipt of copy 2, the designating official will
verify the contents of copy 2 against the retained copy 3, to
ensure that no alterations occurred. For FMS Forms 210S that are
rejected, copies 1 & 2 will be returned to the designating
official, at the address provided in Section VI, with a rejection
label affixed to the back of the form, and a rejection report
explaining the reason for rejection.

At the time of designation, the agency should advise Security
Administrators of their responsibilities to provide security for
the ECS, as noted in applicable Treasury directives. For
voucher-schedules submitted via the Treasury Electronic
Certification System (ECS), disbursing officers may accept for
payment only those containing the same organizational
designation, agency location code, and the valid electronic
signatures of a valid Certifying Officer and a valid ECS Security
Administrator.

1150.20 - Expiration and Revocation

Electronic Certification System Security Administrator
designations are valid for a period of two (2) year from the
effective date, unless revoked earlier.

Two months prior to the expiration of the designation, FMS will
notify the designating official of the pending expiration of the
designation, by mailing a 'Letter of Notification of Pre-Expiration'
to the address listed in Section VI of the FMS Form
210S that documented the designation. If there are NO CHANGES in
the details of the designation, it may be renewed by having an
authorized Designating Official complete the "For Renewal Only"
portion of the 'Letter of Notification of Pre-Expiration', and
returning it to FMS, at the address specified in the letter.
Designations that are about to expire, and for which there are no
changes in the details of the designation, may also be renewed by
submission of an 'Agency Initiated Letter of Renewal', signed by
an authorized Designating Official. 'Agency Initiated Letters of
Renewal' must be on the agency's letterhead; provide the name,
type of designation, authorized ALCs, agency/bureau/division
identification for the individual, and requested renewal date;
and be signed by a Designating Official with a valid FMS Form
2958 on file with FMS, providing designation authority for ECS
Security Administrators. An 'Agency Initiated Letter of Renewal'
may be used to renew multiple designations, at the same time.
Designations, for which the details have changed, or the
designee's signature has altered significantly since the last
designation, must be renewed by submitting an FMS Form 210S (must
be a new [original] FMS Form 210S [photocopies of a previously
submitted FMS Form 210S are not acceptable]) with the Re-Designation
block checked. Designations not renewed by their
expiration date will become void as of that date and no further
ECS transmissions will be accepted bearing the ID of the
individual. Once a designation expires, a new designation must
be submitted, on FMS Form 210S, to reinstate that individual.

When an individual for whom a designation is on file with FMS
departs or otherwise becomes ineligible to act, the responsible
designating official will forward an FMS Form 210S, revoking the
designation of the departing/ineligible designee, to FMS.
Revocations will be effective on the latter of the effective date
requested by the agency or the date received and processed by
FMS.

When using the FMS Form 210S to document a revocation, Sections
I, II, IV, V, VI, and VII must be completed by the submitting
agency.

Section 1155 - Designation of ECS Data Entry Operators

Data Entry Operators (DEOs) are individuals to whom authority to
create and modify ECS payment requests, and transmit certified
payment requests to Treasury Regional Financial Centers, has been
delegated, by a properly authorized designating official. That
designating official must have a valid FMS Form 2958 on file with
FMS, providing authority to designate ECS Security Administrators
for the agency.

Data Entry Operators designated for the ECS function, prior to
October 1997, will not be issued tokens (smartcards) and personal
identification numbers (PINs), as for Security Administrators and
Certifying Officers, but will be issued ECS User IDs for use with
the ECS. After October 1, 1997, FMS will commence issuance of
tokens (smartcards) and PINs, in addition to ECS User IDs, to ECS
Data Entry Operators using Version P8.0, or later of the ECS
software. FMS will provide Data Entry Operator ECS User IDs,
tokens and PINs only to properly designated individuals. The
receiving Data Entry Operators must forward receipts for ECS User
IDs (and token and PIN, where applicable) to FMS using FMS Form
210RD. Instructions for FMS Form 210RD are provided on the face
of the form. ECS User IDs WILL NOT be activated until receipts
are received.

1155.10 - Procedure: FMS Form 210DEO

Sample copies of forms described in this section are located in
the chapter's appendices. See the Appendices Listing at the end
of this chapter for the specific form.

NOTE:
It is critically important that ALL applicable sections of
FMS Form 210DEO and 210ECS be completely and accurately
filled in, by the submitting agency. All signatures must be
in black, non-erasable ink, with the signature constrained
to the block provided, and with no extraneous markings in
the signature blocks. The signatures MUST BE the official
signature of the individual signing. DO NOT use
'nicknames'.

Use FMS Form 210DEO to designate ECS Data Entry Operator(s).
Form instructions are provided on the back of the form. Sections
I, II, III, IV, VI and VII must be completed by the submitting
agency. An FMS Form 210ECS must also be prepared and submitted
for each Data Entry Operator being designated, to facilitate
assignment of ECS access. Form instructions are located on the
back of the form. The Agency Location Code(s) (ALC)
corresponding to the department, establishment or agency, and the
bureau or office for which the ECS Data Entry Operator will
create, modify and/or transmit payment requests must be entered
in Section I. The agency will retain copy 3 and forward copies 1
and 2 of the form to the Financial Management Service. See
Contacts page for address.

On receipt, FMS, will verify the designation, sign and return
copy 2 to the designating official, at the address provided in
Section VI, with an acceptance label affixed to the back of the
form. The receipt of copy 2 signifies FMS' acceptance. On
receipt of copy 2, the designating official will verify the
contents of copy 2 against the retained copy 3 to ensure that no
alterations occurred. At the time of designation, the agency
should advise the ECS Data Entry Operators of their legal and
ethical responsibilities. For FMS Forms 210DEO that are
rejected, copies 1 & 2 will be returned to the designating
official, at the address provided in Section VI, with a rejection
label affixed to the back of the form, and a rejection report
explaining the reason for rejection.

An individual MAY NOT be designated as both an ECS Data Entry
Operator and ECS Certifying Officer, for the same Agency
Location(s).

1155.20 - Expiration and Revocation

CS Data Entry Operator designations are valid for a period of
two (2) years from the effective date, unless revoked earlier.

Two months prior to the expiration of the designation, FMS will
notify the designating official of the pending expiration of the
designation, by mailing a 'Letter of Notification of Pre-Expiration'
to the address listed in Section VI of the FMS Form
210DEO that documented the designation. If there are NO CHANGES
in the details of the designation, it may be renewed by having an
authorized Designating Official complete the "For Renewal Only"
portion of the 'Letter of Notification of Pre-Expiration', and
returning it to FMS, at the address specified in the letter.
Designations that are about to expire, and for which there are no
changes in the details of the designation, may also be renewed by
submission of an 'Agency Initiated Letter of Renewal', signed by
an authorized Designating Official. 'Agency Initiated Letters of
Renewal' must be on the agency's letterhead; provide the name,
type of designation, authorized ALCs, agency/bureau/division
identification for the individual, and requested renewal date;
and be signed by a Designating Official with a valid FMS Form
2958 on file with FMS, providing designation authority for ECS
Security Administrators. An 'Agency Initiated Letter of Renewal'
may be used to renew multiple designations, at the same time.
Designations, for which the details have changed, or the
designee's signature has altered significantly since the last
designation, must be renewed by submitting an FMS Form 210DEO
(must be a new [original] FMS Form 210DEO [photocopies of a
previously submitted FMS Form 210DEO are not acceptable]) with
the Re-Designation block checked. Designations not renewed by
their expiration date will become void as of that date and the
ECS User ID of the individual will be deactivated. Once a
designation expires, a new designation must be submitted, on FMS
Form 210DEO, to reinstate that individual.

When an individual for whom a designation is on file with FMS
departs or otherwise becomes ineligible to act, the responsible
designating official will forward an FMS Form 210DEO, revoking
the designation of the departing/ineligible designee, to FMS.
Revocations will be effective on the latter of the effective date
requested by the agency or the date received and processed by
FMS.

When using the FMS Form 210DEO to document a revocation, Sections
I, II, IV, V, VI, and VII must be completed by the submitting
agency.

Section 1160 - Designation of Designated Agent to receive and
deliver checks

Designated Agents are individuals to whom authority is delegated
to receive & deliver checks drawn on agency funds. Treasury
prefers that all payments be remitted directly to the financial
institution of the payee/recipient, for crediting to their
account, or direct mailed (in the case of checks). However, it
is understood that under some circumstances it may be necessary
for an agency to pick up or receive checks from a Treasury
Regional Financial Center, upon approval of the Disbursing
Officer, for direct delivery to the payee/recipient.

NOTE:
Treasury has now transferred all U.S. Savings Bond
production, for the payroll savings plan, to the Federal
Reserve Bank of Pittsburgh. Any arrangements for Designated
Agent delivery of U.S. Savings Bonds must now be made with
that institution.

1160.10 - Procedure: FMS Form 210D

Sample copies of forms described in this section are located in
the chapter's appendices. See the Appendices Listing at the end
of this chapter for the specific form.

NOTE:
It is critically important that ALL applicable sections of
FMS Form 210D be completely and accurately filled in, by the
submitting agency. All signatures must be in black, non-erasable
ink, with the signature constrained to the block
provided, and with no extraneous markings in the signature
blocks. The signatures MUST BE the official signature of
the individual signing. DO NOT use 'nicknames'.

Use FMS Form 210D to designate Designated Agent(s) to receive and
deliver checks. Sections I, II, III, IV, VI and VII must be
completed by the submitting agency. Form instructions are
located on the back of the form. Enter the DA number assigned to
the individual on the 'Name of Designee' line in Section II.
Arrangements for delivery/pickup of checks for DA delivery must
be made with the Regional Financial Center (RFC), that will
produce them, prior to submission of FMS Form 210D. The agency
will retain copy 3 and forward copies 1 and 2 of the form to the
Financial Management Service. See Contacts page for address.

On receipt, FMS, will verify the designation, sign and return
copy 2 to the designating official, at the address provided in
Section VI of the form, with an acceptance label affixed to the
back of the form. The receipt of copy 2 signifies FMS'
acceptance. On receipt of copy 2, the designating official will
verify the contents of copy 2 against the retained copy 3 to
ensure that no alterations occurred. At the time of designation,
the agency should advise the Designated Agents of their legal and
ethical responsibilities. For FMS Forms 210D that are rejected,
copies 1 & 2 will be returned to the designating official, at the
address provided in Section VI, with a rejection label affixed to
the back of the form, and a rejection report explaining the
reason for rejection.

The Agency Location Code(s) corresponding to the department,
establishment or agency, and the bureau or office for which the
Designated Agent will receive checks should be entered in Section
I. When an individual is designated to receive checks for
another organization, for example, another department or bureau,
a separate FMS 210D will be required for that department or
bureau.

1160.20 - Expiration and Revocation

Designated Agent designations are valid for a period of two (2)
years from the effective date, unless revoked earlier.

Two months prior to the expiration of the designation, FMS will
notify the designating official of the pending expiration of the
designation, by mailing a 'Letter of Notification of Pre-Expiration
to the address listed in Section VI of the FMS Form
210D that documented the designation. If there are NO CHANGES in
the details of the designation, it may be renewed by having an
authorized Designating Official complete the "For Renewal Only"
portion of the 'Letter of Notification of Pre-Expiration', and
returning it to FMS, at the address specified in the letter.
Designations that are about to expire, and for which there are no
changes in the details of the designation, may also be renewed by
submission of an 'Agency Initiated Letter of Renewal', signed by
an authorized Designating Official. 'Agency Initiated Letters of
Renewal' must be on the agency's letterhead; provide the name,
type of designation, authorized ALCs, agency/bureau/division
identification for the individual, and requested renewal date;
and be signed by an authorized Designating Official with a valid
FMS Form 2958 on file with FMS, providing designation authority.
An 'Agency Initiated Letter of Renewal' may be used to renew
multiple designations, at the same time. Designations, for which
the details have changed, or the designee's signature has altered
significantly since the last designation, must be renewed by
submitting an FMS Form 210D (must be a new[original] FMS Form
210D [photocopies of a previously submitted FMS Form 210D are not
acceptable]) with the Re-Designation block checked. Designations
not renewed by their expiration date will become void as of that
date and no further checks will be released to the individual.
Once a designation expires, a new designation must be submitted,
on FMS Form 210D, to reinstate that individual.

When an individual for whom a designation is on file with FMS
departs or otherwise becomes ineligible to act, the responsible
designating official will forward an FMS Form 210D, revoking the
designation of the departing/ineligible designee, to FMS.
Revocations will be effective on the latter of the effective date
requested by the agency and the date received and processed by
FMS.

When using the FMS Form 210D to document a revocation, Sections
I, II, IV, V, VI, and VII must be completed by the submitting
agency.

1160.30 - Procedure: Standard Form 1195

Sample copies of forms described in this section are located in
the chapter's appendices. See the Appendices Listing at the end
of this chapter for the specific form.

NOTE:
It is critically important that ALL applicable sections of
Standard Form 1195 (SF-1195) be completely and accurately
filled in, by the submitting agency. All signatures must be
in black, non-erasable ink, with the signature constrained
to the block provided, and with no extraneous markings in
the signature blocks. The signatures MUST BE the official
signature of the individual signing. DO NOT use
'nicknames'.

Use SF-1195 to designate Designated Agent(s), by Position Title,
to receive and deliver checks. Sections I must be completed by
the submitting agency. Enter the Name and Location of the
Disbursing Officer that will be releasing checks to the DA.
Enter the ALC for which checks will be delivered by the DA.
Enter the Position Title, Agency and Address of the DA. Check
the 'Checks' block. An authorized Designating Official, with an
active FMS Form 2958 on file with FMS, must sign as the
Recommending Officer. Enter the Title and Address of the
Designating Official. Arrangements for delivery/pickup of checks
for DA delivery must be made with the Regional Financial Center
(RFC), that will produce them, prior to submission of SF-1195.
The agency will retain copy 4 and forward copies 1, 2 and 3 of
the form to the Regional Financial Center that will produce the
checks, to the attention of the Disbursing Officer. See Contacts
page for address.

On receipt, FMS, will verify the designation, enter the name of
the current incumbent of the position, sign and return copy 3 to
the designating official, at the address provided in Section I of
the form, with an acceptance label affixed to the back of the
form. The receipt of copy 3 signifies FMS' acceptance. On
receipt of copy 3, the designating official will verify the
contents of copy 3 against the retained copy 4) to ensure that no
alterations occurred. Copy 2, of the form, will be sent to the
incumbent of the position designated as a DA. At the time of
designation, the agency should advise the Designated Agents of
their legal and ethical responsibilities. For SF-1195 that are
rejected, copies 1, 2 & 3 will be returned to the designating
official, at the address provided in Section I, with a rejection
label affixed to the back of the form, and a rejection report
explaining the reason for rejection.

1160.40 - Expiration and Revocation, of DA Designated by Position
Title

Designated Agent designations, by Position Title, are valid until
revoked.

When a Designated Agent designation by Position Title is no
longer required, the responsible designating official will
forward an SF-1195, revoking the designation of the Position
Title designation, to the Disbursing Officer to whom the original
designation was submitted. Revocations will be effective on the
latter of the effective date requested by the agency or the date
received and processed by FMS.

When using the SF-1195 to document a revocation, Section I must
be completed by the submitting agency.

Section 1165 - Designation of Check Custodian, for blank Treasury
check stock

The Check Custodian is a function of the FedSelect check system.
FedSelect is a system which allows participating agencies to
produce check type draft payments locally, using an FMS computing
system and associated on-line agency computer equipment with
blank check stock furnished through Treasury. Check Custodians
are individuals to whom authority to order, receive and hold
blank Treasury check stock has been delegated. The designating
official must have a valid FMS Form 2958 on file with FMS,
providing Certifying Officer designation authority for the
agency.

Disbursing officers may distribute check stock only to properly
designated Check Custodians, Agency Location Codes, and shipping
addresses shown on the FMS Form 210C. All requests for check
stock must be documented on FMS Form 210RX, which must bear the
same Check Custodian name, ALC, and shipping address as shown on
the FMS 210C designating the Check Custodian. The original
signature on the FMS 210RX must match the signature samples
provided on FMS 210C.

NOTE:
Check Custodians authorized to order, receive and hold
Treasury check stock MAY NOT also be designated as a
Certifying Officer (Authorized Issuing Officer) for payments
utilizing the check stock.

1165.10 - Preparation of FMS Form 210C

Sample copies of forms described in this section are located in
the chapter's appendices. See the Appendices Listing at the end
of this chapter for the specific form.

NOTE:
It is critically important that ALL applicable sections of
FMS Form 210C be completely and accurately filled in, by the
submitting agency. All signatures must be in black, non-erasable
ink, with the signature constrained to the block
provided, and with no extraneous markings in the signature
blocks. The signatures MUST BE the official signature of
the individual signing. DO NOT use 'nicknames'.

Use FMS Form 210C to designate Check Custodian(s), for blank
Treasury check stock. This form must be prepared at the
department, agency, or bureau level for which blank Treasury
check stock will be held. Sections I, II, III, IV, VI and VII
must be completed by the submitting agency. Form instructions
are located on the back of the form. The Agency Location Code(s)
corresponding to the department, establishment or agency, and the
bureau or office for which the Check Custodian will order,
receive and hold check stock must be entered in Section I. The
agency will retain copy 3 and forward copies 1 and 2 of the form
to the Financial Management Service. See Contacts page for
address.

On receipt, FMS, will verify the designation, sign and return
copy 2 to the designating official, at the address provided in
Section VI, with an acceptance label affixed to the back of the
form. The receipt of copy 2 signifies FMS' acceptance. On
receipt of copy 2, the designating official will verify the
contents of copy 2 against the retained copy 3 to ensure that no
alterations occurred. At the time of designation, the agency
should advise Check Custodians of their legal and ethical
responsibilities. For FMS Forms 210C that are rejected, copies 1
& 2 will be returned to the delegating official, at the address
provided in Section VI, with a rejection label affixed to the
back of the form, and a rejection report explaining the reason
for rejection.

1165.20 - Expiration and Revocation

Check Custodian designations are valid for a period of two (2)
years from the effective date, unless revoked earlier.

Two months prior to the expiration of the designation, FMS will
notify the designating official of the pending expiration of the
designation, by mailing a letter of notification of pending
expiration to the address listed in Section VI of the FMS Form
210C that documented the designation. If there are NO CHANGES in
the details of the designation, it may be renewed by having an
authorized Designating Official complete the "For Renewal Only"
portion of the 'Letter of Notification of Pre-Expiration', and
returning it to FMS, at the address specified in the letter.
Designations that are about to expire, and for which there are no
changes in the details of the designation, may also be renewed by
submission of an 'Agency Initiated Letter of Renewal', signed by
an authorized Designating Official. 'Agency Initiated Letters of
Renewal' must be on the agency's letterhead; provide the name,
type of designation, authorized ALCs, agency/bureau/division
identification for the individual, and requested renewal date;
and be signed by an authorized Designating Official with a valid
FMS Form 2958 on file with FMS, providing designation authority
for Certifying Officers. An 'Agency Initiated Letter of Renewal'
may be used to renew multiple designations, at the same time.
Designations, for which the details have changed, or the
designee's signature has altered significantly since the last
designation, must be renewed by submitting an FMS Form 210C (must
be a new [original] FMS Form 210C [photocopies of a previously
submitted FMS Form 210C are not acceptable]) with the Re-Designation
block checked. Designations not renewed by their
expiration date will become void as of that date and no further
check stock will be released to the individual. Once a
designation expires, a new designation must be submitted, on FMS
Form 210C, to reinstate that individual.

When an individual for whom a designation is on file with FMS
departs or otherwise becomes ineligible to act, the responsible
designating official will forward an FMS Form 210C, revoking the
designation of the departing/ineligible designee, to FMS.
Revocations will be effective on the latter of the effective date
requested by the agency or the date received and processed by
FMS.

When using the FMS Form 210C to document a revocation, Sections
I, II, IV, V, VI and VII must be completed by the submitting
agency.

Section 1170 - Designation of Encryption Officers for Treasury
Telecommunications Systems

Treasury regulations require that telecommunication links used to
transmit payment request data files be protected by encryption.
The use of encryption devices entail the generation,
distribution, loading, and protection of encryption keys (secret
data strings used to encrypt data). Agencies intending to
connect to the FMS Wide Area Network, or use other
telecommunication facilities to transmit payment request files to
Treasury Regional Financial Centers, must designate Encryption
Officers to FMS whenever any portion of the encryption management
function is to be entrusted to personnel of that agency.
Currently, the majority of agency telecommunication connections
to the FMS Wide Area Network (FMS WAN) have the encryption
management functions performed by Treasury contractors, which
obviates the need for agencies to designate Encryption Officers.
Encryption Officers ARE NOT required for the Treasury Electronic
Certification System (ECS), as the ECS Security Administrators
perform that function for the ECS.

1170.10 - Preparation of FMS Form 210E

Sample copies of forms described in this section are located in
the chapter's appendices. See the Appendices Listing at the end
of this chapter for the specific form.

NOTE:
It is critically important that ALL applicable sections of
FMS Form 210E be completely and accurately filled in, by the
submitting agency. All signatures must be in black, non-erasable
ink, with the signature constrained to the block
provided, and with no extraneous markings in the signature
blocks. The signatures MUST BE the official signature of
the individual signing. DO NOT use 'nicknames'.

Use FMS Form 210E to designate Encryption Officers. When
Encryption Officers are required, the agency must designate both
an Encryption Officer One (EO1) and an Encryption Officer Two
(EO2), which may not be the same individual. Sections I, II,
III, IV, VI, and VII must be completed by the submitting agency.
The connection(s) and application(s) for which the Encryption
Officer will have responsibility should be entered in Section I.
Check-off blocks are provided to indicate the purpose of the FMS
210E, the status of the connection (host or remote - the host is
the controlling end of the connection, the remote is the other
end, the Treasury end would normally be the Host) and the
Encryption Officer type that is authorized. Form instructions are
located on the back of the form. The agency will retain copy 3
and forward copies 1 and 2 of the form to the Financial
Management Service. See Contacts page for address.

On receipt, FMS, will verify the designation, sign and return
copy 2 to the designating official, at the address provided in
Section VI, with an acceptance label affixed to the back of the
form. The receipt of copy 2 signifies FMS' acceptance. On
receipt of copy 2, the designating official will verify the
contents of copy 2 against the retained copy 3 to ensure that no
alterations occurred. At the time of designation, the agency
should advise the Encryption Officers of their legal and ethical
responsibilities. For FMS Forms 210E that are rejected, copies 1
& 2 will be returned to the delegating official, at the address
provided in Section VI, with a rejection label affixed to the
back of the form, and a rejection report explaining the reason
for rejection.

1170.20 - Expiration and Revocation

Encryption Officer designations are valid for two (2) years from
the effective date, unless revoked earlier.

Two months prior to the expiration of the designation, FMS will
notify the designating official of the pending expiration of the
designation, by mailing a letter of notification of pending
expiration to the address listed in Section VI of the FMS Form
210E that documented the designation. If there are NO CHANGES in
the details of the designation, it may be renewed by having an
authorized Designating Official complete the "For Renewal Only"
portion of the 'Letter of Notification of Pre-Expiration', and
returning it to FMS, at the address specified in the letter.
Designations that are about to expire, and for which there are no
changes in the details of the designation, may also be renewed by
submission of an 'Agency Initiated Letter of Renewal', signed by
an authorized Designating Official. 'Agency Initiated Letters of
Renewal' must be on the agency's letterhead; provide the name,
type of designation, authorized ALCs, agency/bureau/division
identification for the individual, and requested renewal date;
and be signed by an authorized Designating Official with a valid
FMS Form 2958 on file with FMS, providing designation authority
for Encryption Officers. An 'Agency Initiated Letter of Renewal'
may be used to renew multiple designations, at the same time.
Designations, for which the details have changed, or the
designee's signature has altered significantly since the last
designation, must be renewed by submitting an FMS Form 210E (must
be a new [original] FMS Form 210E [photocopies of a previously
submitted FMS Form 210E are not acceptable]) with the Re-Designation
block checked. Designations not renewed by their
expiration date will become void as of that date and no further
checks will be released to the individual. Once a designation
expires, a new designation must be submitted, on FMS Form 210E,
to reinstate that individual.

When an individual for whom a designation is on file with FMS
departs or otherwise becomes ineligible to act, the responsible
designating official will forward an FMS Form 210E, revoking the
designation of the departing/ineligible designee, to FMS.
Revocations will be effective on the latter of the effective date
requested by the agency or the date received and processed by
FMS.

When using the FMS Form 210E to document a revocation, Sections
I, II, IV, V, VI and VII must be completed by the submitting
agency.

Section 1175 - Designation of ASAP Authorizing Officials and/or
Financial Officials

ASAP Authorizing Officials (AO) and Financial Officials (FO) are
positions required for a Non-Federal organization (recipient) to
participate in the Automated Standard System for Payments (ASAP)
program. ASAP AOs are individuals to whom authority to approve
(certify) ASAP organization enrollment documents and designation
of organization personnel as ASAP Users has been delegated, by a
properly authorized ASAP designating official. ASAP FOs are
individuals to whom authority to approve (certify) ASAP Payment
Requestor Bank Information has been delegated, by a properly
authorized ASAP designating official. The ASAP designating
official must have a valid FMS Form 2958A on file with FMS,
providing authority to designate Authorizing Officials and/or
Financial Officials for the organization. Officials, other than
ASAP Head of Agency, delegated designation authority for
Authorizing Officials and/or Financial Officials may not
designate themself as Authorizing or Financial Officials. (When
it is necessary for such an individual to be designated as an AO
and/or FO, the designation must be made by an official one level
higher in the designation chain.)

1175.10 - Procedure: FMS Form 210A

Sample copies of forms described in this section are located in
the chapter's appendices. See the Appendices Listing at the end
of this chapter for the specific form.

NOTE:
It is critically important that ALL applicable sections of
FMS Form 210A be completely and accurately filled in, by the
submitting agency. All signatures must be in black, non-erasable
ink, with the signature constrained to the block
provided, and with no extraneous markings in the signature
blocks. The signatures MUST BE the official signature of
the individual signing. DO NOT use 'nicknames'.

Use FMS Form 210A to designate organization ASAP Authorizing
Official(s) (AO) and/or ASAP Financial Officials (FO). Sections
I, II, III, IV, VI and VII must be completed by the submitting
agency. Form instructions are provided on the back of the form.
Check-off blocks are provided to indicate the purpose of the FMS
210A and the certification functions that are authorized. One or
more of the certification functions must be checked, as
appropriate. The designating official should retain copy 4 of
the FMS Form 210A, and forward copies 1, 2, and 3 to the Regional
Financial Center that is servicing the organization's ASAP
enrollment.

On receipt of an FMS Form 210A, FMS will verify the designation,
sign and return copy 2 to the designating official, at the
address listed in Section VI of the form, with an acceptance
label affixed to the back of the form. The receipt of copy 2
signifies FMS' acceptance. On receipt of copy 2, the designating
official will verify the contents of copy 2 against the retained
copy 4 to ensure that no alterations occurred. At the time of
designation, the organization should advise the ASAP Authorizing
Official and/or Financial Official of his/her legal
responsibilities in the ASAP program. For FMS Forms 210A that
are rejected, copies 1 & 2 will be returned to the designating
official, at the address provided in Section VI, with a rejection
label affixed to the back of the form, and a rejection report
explaining the reason for rejection.

1175.20 - Expiration and Revocation

Designations for ASAP Authorizing and/or Financial Officials are
valid for a period of two (2) years from the effective date,
unless revoked earlier.

Two months prior to the expiration of the designation, FMS will
notify the designating official of the pending expiration of the
designation, by mailing a 'Letter of Notification of Pre-Expiration'
to the address listed in Section VI of the FMS Form
210A that documented the designation. If there are NO CHANGES in
the details of the designation, it may be renewed by having an
authorized Designating Official complete the "For Renewal Only"
portion of the 'Letter of Notification of Pre-Expiration', and
returning it to FMS, at the address specified in the letter.
Designations that are about to expire, and for which there are no
changes in the details of the designation, may also be renewed by
submission of an 'ASAP Organization Initiated Letter of Renewal',
signed by an authorized Designating Official. 'ASAP Organization
Initiated Letters of Renewal' must be on the organization's
letterhead; provide the name, type of designation, authorized
ALCs, organization and component identification for the
individual, and requested renewal date; and be signed by an ASAP
Designating Official with a valid FMS Form 2958A on file with
FMS, providing designation authority for Authorizing Officials
and/or Financial Officials. An 'ASAP Organization Initiated
Letter of Renewal' may be used to renew multiple designations, at
the same time. Designations, for which the details have changed,
or the designee's signature has altered significantly since the
last designation, must be renewed by submitting an FMS Form 210A
(must be a new [original] FMS Form 210A [photocopies of a
previously submitted FMS Form 210A are not acceptable]) with the
Re-Designation block checked. Designations not renewed by their
expiration date will become void as of that date and no further
certifications will be accepted from the individual. Once a
designation expires, a new designation must be submitted, on FMS
Form 210A, to reinstate that individual.

When an individual for whom a designation is on file with FMS
departs or otherwise becomes ineligible to act, the responsible
designating official will forward an FMS Form 210A, revoking the
designation of the departing/ineligible designee, to FMS.
Revocations will be effective on the latter of the effective date
requested by the organization or the date received and processed
by FMS.

When using the FMS Form 210A to document a revocation, Sections
I, II, IV, V, VI, and VII must be completed by the submitting
organization.

Section 1180 - Use of FMS Form 210ECS

FMS Form 210ECS is a multi-use form, that serves a number of
purposes. The form is a three-part, self carbon, form set, with
instructions for completion of the form on the reverse. The form
may be completed via typewriter, impact printer, or by hand. FMS
Form 210ECS may be used as follows:

o In conjunction with FMS Form 210, 210DEO, or 210S to
request issuance of ECS ID, token and PIN for a Certifying
Officer being designated with ECS certification Authority, ECS ID
(ECS ID, token and PIN, after October 1, 1997) for an ECS Data
Entry Operator being newly designated, or ID token and PIN for
an ECS Security Administrator being newly designated.

o In conjunction with FMS Form 210, 210DEO, or 210S to
notify FMS of any changes regarding ECS Certifying Officers, Data
Entry Operators or Security Administrators, who have already been

designated (such as addition or deletion of authorized ALCs, CO
or SA type changes, addition or deletion of authorized Disbursing
offices, name changes, etc.).

o Used alone to notify FMS of ECS Personnel Type changes
for ECS Certifying Officers and Security Administrators that have
been previously designated (such as from SA to TSA, TSA to MSA,
CO to MCO, etc.).

o Used alone to notify FMS of revocation of designated
authority for ECS Security Administrators or ECS Data Entry
Operators. (MAY NOT be used to revoke certification authority of
Certifying Officers.)

o Used alone to notify FMS of changes in the Disbursing
Office Locations for an existing ECS Certifying Officer, Data
Entry Operator, or Security Administrator.

o Used alone to notify FMS of changes (additions or
deletions) to ALCs that an ECS Certifying Officer, Data Entry
Operator, or Security Administrator may exercise authority for.

1180.10 - FMS Form 210ECS used, in conjunction with an FMS Form
210, 210DEO, or 210S, as a request for issuance of ECS token, PIN
and ID for individuals being designated as Certifying Officers
with ECS certification authority, Data Entry Operator, or
Security Administrator

All new Certifying Officer designations submitted to FMS, on FMS
Form 210, must be accompanied by an FMS Form 210ECS, with Section
I completed, whenever the designation includes authority to
certify payment schedules using the Treasury Electronic
Certification System (ECS). All new ECS Data Entry Operator and
ECS Security Officer designations submitted to FMS, on FMS Form
210DEO and 210S, must be accompanied by an FMS Form 210 ECS, with
Section I completed.

For Certifying Officers, date the top of the form and complete
the following elements in Section I of the FMS Form 210ECS:
Authorized ALCs; Agency MSA name and ECS system address; 
check for new or existing ECS Site (as appropriate), if existing site,
enter FPA-ID and PC-ID; check New Designation; list reason(s) for
action in comments; check Certifying Officer block under ECS
Personnel Type, and check proper sub-type (MCO, TCO or CO); enter
name, phone, and title of the CO designee; the effective date of
the designation; the Primary FMS Regional Financial Center (RFC)
providing service to the agency (this is the RFC with which the
agency has its primary 'business' arrangement); and any other
RFCs that will be used by the agency. Enter the name, title,
agency, Bureau, and Division for the Designating Official (must
have an FMS Form 2958 on file with FMS, providing designation
authority for Certifying Officers). The Designating Official
must sign in the Designator Signature Block, using black, non-erasable
ink. The signature should be constrained within the box
provided, and be the official signature of the signer.

For ECS Data Entry Operators, date the top of the form and
complete the following elements in Section I of the FMS Form
210ECS: Authorized ALCs; Agency MSA name and ECS system address;
check for new or existing ECS Site (as appropriate), if existing
site, enter FPA-ID and PC-ID; check New Designation; list
reason(s) for action in comments; check Data Entry Operator block
under ECS Personnel Type; enter name, phone, and title of the DEO
designee; the effective date of the designation; the Primary FMS
Regional Financial Center (RFC) providing service to the agency
(this is the RFC with which the agency has its primary 'business'
arrangement); and any other RFCs that will be used by the agency.
Enter the name, title, agency, Bureau, and Division for the
Designating Official (must have an FMS Form 2958 on file with
FMS, providing designation authority for ECS Security
Administrators). The Designating Official must sign in the
Designator Signature Block, using black, non-erasable ink. The
signature should be constrained within the box provided, and be
the official signature of the signer.

For Security Administrators, date the top of the form and
complete the following elements in Section I of the FMS Form
210ECS: Authorized ALCs; Agency MSA name and ECS system address;
check for new or existing ECS Site (as appropriate), if existing
site, enter FPA-ID and PC-ID; check New Designation; list
reason(s) for action in comments; check Security Administrator
block under ECS Personnel Type, and check proper sub-type (MSA,
TSA or SA); enter name, phone, and title of the SA designee; the
effective date of the designation; the Primary FMS Regional
Financial Center (RFC) providing service to the agency (this is
the RFC with which the agency has its primary 'business'
arrangement); and any other RFCs that will be used by the agency.
Enter the name, title, agency, Bureau, and Division for the
Designating Official (must have an FMS Form 2958 on file with
FMS, providing designation authority for ECS Security
Administrators). The Designating Official must sign in the
Designator Signature Block, using black, non-erasable ink. The
signature should be constrained within the box provided, and be
the official signature of the signer.

Retain copy 3 of the FMS Form 210ECS, and forward copies 1 & 2 to
FMS, with the corresponding FMS Form 210, 210DEO, or 210S.
(Address is provided on the top of the form.)
All re-designations of Certifying Officer submitted to FMS, on
FMS Form 210, must be accompanied by an FMS Form 210ECS, with
Section I completed, whenever the designation includes authority
to certify payment schedules using the Treasury Electronic
Certification System (ECS). All re-designations of ECS Data
Entry Operator and ECS Security Officer designations submitted to
FMS, on FMS Form 210DEO and 210S, must be accompanied by an FMS
Form 210 ECS, with Section I completed. Complete FMS Form 210ECS
Section I in the same manner as for new designations, above, with
the following exceptions: under ECS User Site, check Existing ECS
Site and enter FPA-ID and PC-ID; and under Designation Action,
check Re-Designation and enter the existing User-ID of the
designee.

1180.20 - FMS Form 210ECS used, in conjunction with an FMS Form
210, 210DEO, or 210S, to request changes (including revocation)
regarding ECS Certifying Officers, Data Entry Operators, or
Security Administrators, who were previously designated

All changes (ALCs, certification authority, name changes,
revocation, etc) regarding Certifying Officer designations
submitted to FMS, on FMS Form 210, must be accompanied by an FMS
Form 210ECS, with Section I completed, whenever the designation
includes authority to certify payment schedules using the
Treasury Electronic Certification System (ECS). All changes
(ALCs, authority, name changes, revocation, etc) regarding ECS
Data Entry Operator and ECS Security Officer designations
submitted to FMS, on FMS Form 210DEO and 210S, must be
accompanied by an FMS Form 210 ECS, with Section I completed.

For Certifying Officers, date the top of the form and complete
the following elements in Section I of the FMS Form 210ECS:
Authorized ALCs; Agency MSA name and ECS system address; check
for existing ECS Site, enter FPA-ID and PC-ID; check Re-Designation
or Revocation, as appropriate and enter User-ID; list
reason(s) for action in comments; check Certifying Officer block
under ECS Personnel Type, and check proper sub-type (MCO, TCO or
CO); enter name, phone, and title of the CO designee; the
effective date of the change being documented; the Primary FMS
Regional Financial Center (RFC) providing service to the agency
(this is the RFC with which the agency has its primary 'business'
arrangement); and any other RFCs that will be used by the agency.
Enter the name, title, agency, Bureau, and Division for the
Designating Official (must have an FMS Form 2958 on file with
FMS, providing designation authority for Certifying Officers).
The Designating Official must sign in the Designator Signature
Block, using black, non-erasable ink. The signature should be
constrained within the box provided, and be the official
signature of the signer.

For ECS Data Entry Operators, date the top of the form and
complete the following elements in Section I of the FMS Form
210ECS: Authorized ALCs; Agency MSA name and ECS system address;
check for existing ECS Site, enter FPA-ID and PC-ID; check Re-
Designation or Revocation, as appropriate and enter User-ID; list
reason(s) for action in comments; check Data Entry Operator block
under ECS Personnel Type; enter name, phone, and title of the DEO
designee; the effective date of the change; the Primary FMS
Regional Financial Center (RFC) providing service to the agency
(this is the RFC with which the agency has its primary 'business'
arrangement); and any other RFCs that will be used by the agency.
Enter the name, title, agency, Bureau, and Division for the
Designating Official (must have an FMS Form 2958 on file with
FMS, providing designation authority for Certifying Officers).
The Designating Official must sign in the Designator Signature
Block, using black, non-erasable ink. The signature should be
constrained within the box provided, and be the official
signature of the signer.

For Security Administrators, date the top of the form and
complete the following elements in Section I of the FMS Form
210ECS: Authorized ALCs; Agency MSA name and ECS system address;
check for existing ECS Site, enter FPA-ID and PC-ID; check Re-
Designation or Revocation, as appropriate and enter User-ID; list
reason(s) for action in comments; check Security Administrator
block under ECS Personnel Type, and check proper sub-type (MSA,
TSA or SA); enter name, phone, and title of the SA designee; the
effective date of the change; the Primary FMS Regional Financial
Center (RFC) providing service to the agency (this is the RFC
with which the agency has its primary 'business' arrangement);
and any other RFCs that will be used by the agency. Enter the
name, title, agency, Bureau, and Division for the Designating
Official (must have an FMS Form 2958 on file with FMS, providing
designation authority for Security Administrators). The
Designating Official must sign in the Designator Signature Block,
using black, non-erasable ink. The signature should be
constrained within the box provided, and be the official
signature of the signer.

Retain copy 3 of the FMS Form 210ECS, and forward copies 1 & 2 to
FMS, with the corresponding FMS Form 210, 210DEO, or 210S.
(Address is provided on the top of the form.)

1180.30 - FMS Form 210ECS used to request Personnel Type changes
for previously designated ECS Certifying Officers and Security
Administrators

When an agency determines that it is necessary to change the ECS
Personnel Type of an ECS Certifying Officer or Security
Administrator, the change may be documented to FMS using an FMS
Form 210 ECS, with Section I completed.

For Certifying Officers, date the top of the form and complete
the following elements in Section I of the FMS Form 210ECS:
Authorized ALCs; Agency MSA name and ECS system address; check
for existing ECS Site, enter FPA-ID and PC-ID; check Re-Designation
and enter User-ID; list reason(s) for action in
comments (such as - "Change type of CO designation from xxx to
xxx"); check Certifying Officer block under ECS Personnel Type,
and check the desired new type (MCO, TCO or CO); enter name,
phone, and title of the CO designee; the effective date of the
change being documented; the Primary FMS Regional Financial
Center (RFC) providing service to the agency (this is the RFC
with which the agency has its primary 'business' arrangement);
and any other RFCs that will be used by the agency. Enter the
name, title, agency, Bureau, and Division for the Designating
Official (must have an FMS Form 2958 on file with FMS, providing
designation authority for Certifying Officers). The Designating
Official must sign in the Designator Signature Block, using
black, non-erasable ink. The signature should be constrained
within the box provided, and be the official signature of the
signer.

For Security Administrators, date the top of the form and
complete the following elements in Section I of the FMS Form
210ECS: Authorized ALCs; Agency MSA name and ECS system address;
check for existing ECS Site, enter FPA-ID and PC-ID; 
check Re-Designation and enter User-ID; list reason(s) for action in
comments (such as - "Change type of SA designation from xxx to
xxx"); check Security Administrator block under ECS Personnel
Type, and check the desired new type (MSA, TSA or SA); enter
name, phone, and title of the SA designee; the effective date of
the change; the Primary FMS Regional Financial Center (RFC)
providing service to the agency (this is the RFC with which the
agency has its primary 'business' arrangement); and any other
RFCs that will be used by the agency. Enter the name, title,
agency, Bureau, and Division for the Designating Official (must
have an FMS Form 2958 on file with FMS, providing designation
authority for Security Administrators). The Designating Official
must sign in the Designator Signature Block, using black, non-erasable
ink. The signature should be constrained within the box
provided, and be the official signature of the signer.

Retain copy 3 of the FMS Form 210ECS, and forward copies 1 & 2 to
FMS, with the corresponding FMS Form 210 or 210S. (Address is
provided on the top of the form.)

1180.40 - FMS Form 210ECS used to request revocation of
designated authority for ECS Security Administrators and/or ECS
Data Entry Operators (MAY NOT be used to revoke certification
authority of Certifying Officers)

The designation of an individual as an ECS Security Administrator
or Data Entry Operator may be revoked using an FMS Form 210 ECS,
with Section I completed. The certification authority of a
Certifying Officer MAY NOT be revoked using an FMS Form 210ECS,
FMS Form 210 MUST BE used to revoke Certifying Officer authority.

For Security Administrators, date the top of the form and
complete the following elements in Section I of the FMS Form
210ECS: Authorized ALCs authority is being revoked for; Agency
MSA name and ECS system address; check for existing ECS Site,
enter FPA-ID and PC-ID; check Revocation, and enter User-ID; list
reason(s) for action in comments (such as - "Revoke SA
designation"); check Security Administrator block under ECS
Personnel Type, and check proper sub-type (MSA, TSA or SA); enter
name, phone, and title of the SA designee; the effective date of
the revocation; the Primary FMS Regional Financial Center (RFC)
providing service to the agency (this is the RFC with which the
agency has its primary 'business' arrangement); and any other
RFCs that will be used by the agency. Enter the name, title,
agency, Bureau, and Division for the Designating Official (must
have an FMS Form 2958 on file with FMS, providing designation
authority for Security Administrators). The Designating Official
must sign in the Designator Signature Block, using black, non-erasable
ink. The signature should be constrained within the box
provided, and be the official signature of the signer.

For ECS Data Entry Operators, date the top of the form and
complete the following elements in Section I of the FMS Form
210ECS: Authorized ALCs that authority is being revoked for;
Agency MSA name and ECS system address; check for existing ECS
Site, enter FPA-ID and PC-ID; check Revocation, and enter User-ID;
list reason(s) for action in comments (such as - "Revoke DEO
designation"); check Data Entry Operator block under ECS
Personnel Type; enter name, phone, and title of the DEO designee;
the effective date of the revocation; the Primary FMS Regional
Financial Center (RFC) providing service to the agency (this is
the RFC with which the agency has its primary 'business'
arrangement); and any other RFCs that will be used by the agency.
Enter the name, title, agency, Bureau, and Division for the
Designating Official (must have an FMS Form 2958 on file with
FMS, providing designation authority for Certifying Officers).
The Designating Official must sign in the Designator Signature
Block, using black, non-erasable ink. The signature should be
constrained within the box provided, and be the official
signature of the signer.

Retain copy 3 of the FMS Form 210ECS, and forward copies 1 & 2 to
FMS, with the corresponding FMS Form 210S or 210DEO. (Address is
provided on the top of the form.)

1180.50 - FMS Form 210ECS used to request changes in the
Disbursing Office Locations for an existing ECS Certifying
Officer, Data Entry Operator, or Security Administrator

The Disbursing Office Location(s) for which a Certifying Officer,
ECS Security Administrator or Data Entry Operator designation was
originally made, may be changed (deleted or added) using an FMS
Form 210 ECS, with Section I completed.

For Certifying Officers, date the top of the form and complete
the following elements in Section I of the FMS Form 210ECS:
Authorized ALCs; Agency MSA name and ECS system address; check
for existing ECS Site, enter FPA-ID and PC-ID; check Re-Designation,
and enter User-ID; list reason(s) for action in
comments (such as - "Delete Disbursing Office Locations." or "Add
Disbursing Office Locations."); check Certifying Officer block
under ECS Personnel Type, and check proper sub-type (MCO, TCO or
CO); enter name, phone, and title of the CO designee; the
effective date of the change being documented; the new (or old
if not changed) Primary FMS Regional Financial Center (RFC)
providing service to the agency (this is the RFC with which the
agency has its primary 'business' arrangement); and any other
RFCs (include only RFCs that are currently desired) that will be
used by the agency. Enter the name, title, agency, Bureau, and
Division for the Designating Official (must have an FMS Form 2958
on file with FMS, providing designation authority for Certifying
Officers). The Designating Official must sign in the Designator
Signature Block, using black, non-erasable ink. The signature
should be constrained within the box provided, and be the
official signature of the signer.

For ECS Data Entry Operators, date the top of the form and
complete the following elements in Section I of the FMS Form
210ECS: Authorized ALCs; Agency MSA name and ECS system address;
check for existing ECS Site, enter FPA-ID and PC-ID; check Re-Designation, and enter User-ID; list reason(s) for action in
comments (such as - "Delete Disbursing Office Locations." or "Add
Disbursing Office Locations."); check Data Entry Operator block
under ECS Personnel Type; enter name, phone, and title of the DEO
designee; the effective date of the change; the new (or old if
not changed) Primary FMS Regional Financial Center (RFC)
providing service to the agency (this is the RFC with which the
agency has its primary 'business' arrangement); and any other
RFCs (include only RFCs that are currently desired) that will be
used by the agency. Enter the name, title, agency, Bureau, and
Division for the Designating Official (must have an FMS Form 2958
on file with FMS, providing designation authority for Certifying
Officers). The Designating Official must sign in the Designator
Signature Block, using black, non-erasable ink. The signature
should be constrained within the box provided, and be the
official signature of the signer.

For Security Administrators, date the top of the form and
complete the following elements in Section I of the FMS Form
210ECS: Authorized ALCs; Agency MSA name and ECS system address;
check for existing ECS Site, enter FPA-ID and PC-ID; check Re-Designation, and enter User-ID; list reason(s) for action in
comments (such as - "Delete Disbursing Office Locations." or "Add
Disbursing Office Locations."); check Security Administrator
block under ECS Personnel Type, and check proper sub-type (MSA,
TSA or SA); enter name, phone, and title of the SA designee; the
effective date of the change; the new (or old if not changed)
Primary FMS Regional Financial Center (RFC) providing service to
the agency (this is the RFC with which the agency has its primary
'business' arrangement); and any other RFCs (include only RFCs
that are currently desired) that will be used by the agency.
Enter the name, title, agency, Bureau, and Division for the
Designating Official (must have an FMS Form 2958 on file with
FMS, providing designation authority for Security
Administrators). The Designating Official must sign in the
Designator Signature Block, using black, non-erasable ink. The
signature should be constrained within the box provided, and be
the official signature of the signer.

Retain copy 3 of the FMS Form 210ECS, and forward copies 1 & 2 to
FMS, with the corresponding FMS Form 210, 210DEO, or 210S.
(Address is provided on the top of the form.)

1180.60 - FMS Form 210ECS used to request changes (additions or
deletions) to ALCs for which an ECS Certifying Officer, Data
Entry Operator, or Security Administrator may exercise authority

The Agency Location Codes(s) (ALCs) for which a Certifying
Officer, ECS Security Administrator or Data Entry Operator
designation was originally made, may be changed (deleted or
added) using an FMS Form 210 ECS, with Section I completed.

For Certifying Officers, date the top of the form and complete
the following elements in Section I of the FMS Form 210ECS:
Authorized ALCs (complete list of old ones that will remain in
effect and any new ones); Agency MSA name and ECS system address;
check for existing ECS Site, enter FPA-ID and PC-ID; check Re-Designation, and enter User-ID; list reason(s) for action in
comments (such as - "Delete ALCs xxxxxxxx." or "Add ALCs
xxxxxxxx."); check Certifying Officer block under ECS Personnel
Type, and check proper sub-type (MCO, TCO or CO); enter name,
phone, and title of the CO designee; the effective date of the
change being documented; the Primary FMS Regional Financial
Center (RFC) providing service to the agency (this is the RFC
with which the agency has its primary 'business' arrangement);
and any other RFCs that will be used by the agency. Enter the
name, title, agency, Bureau, and Division for the Designating
Official (must have an FMS Form 2958 on file with FMS, providing
designation authority for Certifying Officers). The Designating
Official must sign in the Designator Signature Block, using
black, non-erasable ink. The signature should be constrained
within the box provided, and be the official signature of the
signer.

For ECS Data Entry Operators, date the top of the form and
complete the following elements in Section I of the FMS Form
210ECS: Authorized ALCs (complete list of old ones that will
remain in effect and any new ones); Agency MSA name and ECS
system address; check for existing ECS Site, enter FPA-ID and PC-
ID; check Re-Designation, and enter User-ID; list reason(s) for
action in comments (such as - "Delete ALCs xxxxxxxx." or "Add
ALCs xxxxxxxx."); check Data Entry Operator block under ECS
Personnel Type; enter name, phone, and title of the DEO designee;
the effective date of the change; the Primary FMS Regional
Financial Center (RFC) providing service to the agency (this is
the RFC with which the agency has its primary 'business'
arrangement); and any other RFCs that will be used by the agency.
Enter the name, title, agency, Bureau, and Division for the
Designating Official (must have an FMS Form 2958 on file with
FMS, providing designation authority for Certifying Officers).
The Designating Official must sign in the Designator Signature
Block, using black, non-erasable ink. The signature should be
constrained within the box provided, and be the official
signature of the signer.

For Security Administrators, date the top of the form and
complete the following elements in Section I of the FMS Form
210ECS: Authorized ALCs (complete list of old ones that will
remain in effect and any new ones); Agency MSA name and ECS
system address; check for existing ECS Site, enter FPA-ID and PC-ID;
check Re-Designation, and enter User-ID; list reason(s) for
action in comments (such as - "Delete ALCs xxxxxxxx." or "Add
ALCs xxxxxxxx."); check Security Administrator block under ECS
Personnel Type, and check proper sub-type (MSA, TSA or SA); enter
name, phone, and title of the SA designee; the effective date of
the change; the Primary FMS Regional Financial Center (RFC)
providing service to the agency (this is the RFC with which the
agency has its primary 'business' arrangement); and any other
RFCs that will be used by the agency. Enter the name, title,
agency, Bureau, and Division for the Designating Official (must
have an FMS Form 2958 on file with FMS, providing designation
authority for Security Administrators). The Designating Official
must sign in the Designator Signature Block, using black, non-erasable
ink. The signature should be constrained within the box
provided, and be the official signature of the signer.

Retain copy 3 of the FMS Form 210ECS, and forward copies 1 & 2 to
FMS, with the corresponding FMS Form 210, 210DEO, or 210S.
(Address is provided on the top of the form.)

1180.70 - FMS Processing of FMS Form 210ECS

Upon receipt, FMS will process and validate the signature of the
Designating Official signing the FMS Form 210ECS. Designations,
changes and revocations documented by FMS Form 210ECS will be
entered into the FMS automated tracking system, a copy of copy 1
will be retained, and copies 1 & 2 will be forwarded to the FMS
ECS Central Key Management System, with an acceptance label
affixed to the rear of the forms. The FMS ECS Central Key
Management System will be updated to reflect the additions,
changes and/or deletions reflected by the FMS Form 210ECS,
appropriate action will be noted in Section II, and copy 2 will
be returned to the submitting agency, with any FMS Form 210RC, RD
or RS that may be required to document receipt of IDs, tokens and
or PINs produced as a result of the action documented by the FMS
Form 210ECS.

Section 1185 - Use of FMS Forms 210RC, 210RD, and 210RS

As a prerequisite for use of the Treasury Electronic
Certification System (ECS), a Certifying Officer or ECS Security
Administrator must be issued an ECS User ID, token (smartcard)
and PIN. A Data Entry Operator must be issued an ECS User ID
(after October 1, 1997, DEOs will also be issued tokens
(smartcards) and PINs). The ECS User ID, token (smartcard) and
PIN are controlled items, and must be receipted for, prior to
their activation for use of the ECS. Recipients receipt for ECS
User ID, token and PIN using FMS Form 210RC (for Certifying
Officer), FMS Form 210RD (for Data Entry Operator), or FMS Form
210RS (for Security Administrator).

FMS Forms 210RC, 210RD and 210RS are single page forms with
instructions for completion at the bottom of the form. The forms
may be completed via typewriter, impact printer, or by hand. All
ECS using agency locations should maintain a supply of these
forms. FMS Forms 210RC, 210RD and 210RS are used as follows:

o ECS authorized Certifying Officers use FMS Form 210RC
to receipt for their tokens and/or PINs. The form is also used
to document the addition of the CO's ECS User ID to the ECS PC CO
Table.

o ECS Data Entry Operators currently use FMS Form 210RD
to receipt for their ECS User ID. After October 1, 1997, they
will also use the form to receipt for their tokens and/or PINs.
The form is also used to document the addition of the DEO's ECS
User ID to the ECS PC DEO Table.

o ECS Security Administrators use FMS Form 210RS to
receipt for their tokens and/or PINs. The form is also used to
document the addition of the SA's ECS User ID to the ECS PC SA
Table.

1185.10 - FMS Form 210RC used to receipt for ECS token, PIN and
ID for individuals being designated as Certifying Officers with
ECS certification authority

Two methods of issue are used for Certifying Officer ECS tokens
(smartcards) and PINs. For Master Certifying Officers (MCO) the
token and PIN are created by the ECS Central Key Management
System (CKMS) Security Officer Two (SO2), and mailed to the MCO
in separate tamper-evident envelopes. For all other COs (TCO and
CO), the token and PIN are created by the agency's MCO, using key
data downloaded from the CKMS.

For MCOs, upon receipt of token and PIN, the receiving MCO
completes Sections I and II, and Part 3 of Section III, of the
FMS Form 210RC. The agency Master Security Administrator (MSA)
completes Part 1 of Section III, and forwards the form to the ECS
CKMS SO2.

For all other COs (TCO and CO), upon receipt of token and PIN
created via download, the receiving CO completes Section I and
II, and Part 3 of Section III, of the FMS Form 210RC. The agency
Master Security Administrator (MSA) completes Parts 1 and 2 of
Section III, and forwards the form to the ECS CKMS SO2.

1185.20 - FMS Form 210RD used to receipt for ECS token, PIN and
ID for individuals being designated as ECS Data Entry Operators

ECS Data Entry Operators are currently issued an ECS ID only.
After October 1, 1997, ECS Data Entry Operators will be issued an
ECS User ID, plus a token and PIN. When token and PIN issue
commences, it will be via the token and PIN being created by the
agency's MSA, using key data downloaded from the CKMS.

For current ECS ID only issue, upon receipt of ECS ID, the
receiving DEO completes Sections I and II, and Part 3 of Section
III, of the FMS Form 210RD. The agency Master Security
Administrator (MSA) completes Part 1 of Section III, and forwards
the form to the ECS CKMS SO1.

For issue of ECS ID, token and PIN, upon receipt of token and PIN
created via download, the receiving DEO completes Section I and
II, and Part 3 of Section III, of the FMS Form 210RD. The agency
Master Security Administrator (MSA) completes Parts 1 and 2 of
Section III, and forwards the form to the ECS CKMS SO1.

1185.30 - FMS Form 210RS used to receipt for ECS token, PIN and
ID for individuals being designated as ECS Security
Administrators

Two methods of issue are used for ECS Security Administrator
tokens (smartcards) and PINs. For Master Security Administrators
(MSA) the token and PIN are created by the ECS Central Key
Management System (CKMS) Security Officer One (SO1), and mailed
to the MSA in separate tamper-evident envelopes. For all other
SAs (TSA and SA), the token and PIN are created by the agency's
MSA, using key data downloaded from the CKMS.

For MSAs, upon receipt of token and PIN, the receiving MSA
completes Sections I and II, and Part 3 of Section III, of the
FMS Form 210RC. The agency Master Security Administrator (MSA)
completes Part 1 of Section III, and forwards the form to the ECS
CKMS SO2. If the MSA is the ORIGINAL MSA for a new ECS site, the
MSA completes Sections I and II, and Part 1 and 2 of Section III,
and forwards the form to the ECS CKMS SO1.

For all other SAs (TSA and SA), upon receipt of token and PIN
created via download, the receiving SA completes Section I and
II, and Part 3 of Section III, of the FMS Form 210RS. The agency
Master Security Administrator (MSA) completes Parts 1 and 2 of
Section III, and forwards the form to the ECS CKMS SO1.

1185.40 - FMS Processing of FMS Forms 210RC, 210RD, and 210RS

Upon receipt, FMS will process and validate the signature of the
receiving individual signing the FMS Form 210RC, RD, or RS (in
Part 3 of Section III of the form). After validation of the
receipt for both token and PIN, the record for the individual
will be activated in the FMS ECS Central Key Management System.
ECS CKMS records, for which a properly executed receipt (FMS Form
210RC, RD, or RS, as appropriate) is not received, will not be
activated, and may not be used.

CONTACTS
For more information about this chapter:
Department of the Treasury
Financial Management Service
401 14th Street, SW.
Washington, DC 20227
ATTN: Chief Disbursing Officer, Rm. 344
(Telephone 202-874-6790, 202-874-7137, or 202-874-6800)

Address for submission of Delegation and Designation forms:
All FMS Form 2958 and FMS 210 Series Forms must be submitted
to:
Department of the Treasury
Financial Management Service
401 14th Street, SW.
Washington, DC 20227
ATTN: Chief Disbursing Officer, Rm. 328A

Submit orders for the forms described in this chapter to:
Property and Supply Section
Facilities Management Division
Financial Management Service
Department of the Treasury
Ardmore East Business Center
3361-L 75th Avenue
Landover, MD 20785
(Telephone: 301-344-8577)

APPENDICES LISTING
App. No. Form Title
1 FMS 2958 Delegation of Authority
2 FMS 2958A Delegation of Authority (ASAP)
3 FMS 210 Designation for Certifying Officer
4 FMS 210A Designation for ASAP Authorizing
Official and Financial Official
5 FMS 210C Designation for Check Custodian
6 FMS 210D Designation for Agent to Receive &
Deliver Checks
7 FMS 210DEO Designation for ECS Data Entry Operator
8 FMS 210E Designation for Encryption Officer
9 FMS 210ECS ECS User Designation Form
10 FMS 210S Designation for ECS Security
Administrator
11 FMS 210RC Receipt for ECS Certifying Officer
Token/PIN
12 FMS 210RD Receipt for ECS Data Entry Operator ID
13 FMS 210RS Receipt for ECS Security Administrator
Token/PIN
14 FMS 210RX Order/Receipt for FedSelect Blank Check
Stock

APPENDIX NO. 1
[GRAPHIC]
FMS FORM 2958
Delegation of Authority & INSTRUCTIONS
APPENDIX NO. 2
[GRAPHIC]
FMS FORM 2958A
Delegation of Authority (ASAP) & INSTRUCTIONS
APPENDIX NO. 3
[GRAPHIC]
FMS FORM 210
Designation for Certifying Officer & INSTRUCTIONS
APPENDIX NO. 4
[GRAPHIC]
FMS FORM 210A
Designation for ASAP Authorizing Official and Financial Official
& INSTRUCTIONS
APPENDIX NO. 5
[GRAPHIC]
FMS FORM 210C
Designation for Check Custodian & INSTRUCTIONS

APPENDIX NO. 6
[GRAPHIC]
FMS FORM 210D
Designation for Agent to Receive & Deliver Checks/Bonds
& INSTRUCTIONS
APPENDIX NO. 7
[GRAPHIC]
FMS FORM 210DEO
Designation for ECS Data Entry Operator
& INSTRUCTIONS
APPENDIX NO. 8
[GRAPHIC]
FMS FORM 210E
Designation for Encryption Officer & INSTRUCTIONS
APPENDIX NO. 9
[GRAPHIC]
FMS FORM 210ECS
ECS User Designation & INSTRUCTIONS
APPENDIX NO. 10
[GRAPHIC]
FMS FORM 210S
Designation for ECS Security Administrator & INSTRUCTIONS

APPENDIX NO. 11
[GRAPHIC]
FMS FORM 210RC
Receipt for ECS Certifying Officer Token/PIN
APPENDIX NO. 12
[GRAPHIC]
FMS FORM 210RD
Receipt for ECS Data Entry Operator ID
APPENDIX NO. 13
[GRAPHIC]
FMS FORM 210RS
Receipt for ECS Security Administrator Token/PIN
APPENDIX NO. 14
[GRAPHIC]
FMS FORM 210RX
Order/Receipt for FedSelect Blank Check Stock & INSTRUCTIONS




TRANSMITTAL LETTER NO. 573 VOLUME I
TO: HEADS OF GOVERNMENT DEPARTMENTS, AGENCIES, AND OTHERS CONCERNED


1. PURPOSE
This transmittal letter releases revisions to I TFM 4-1100, Delegations
 and Designations of Authority for Disbursing Functions. It provides 
revised procedures and forms for submission of delegations of authority 
and disbursing function designations to the Financial Management Serv-
ice (FMS).

2. BACKGROUND
To reduce the administrative burden on agencies, streamline the 
delegation and designation process, and enhance the integrity of the 
signature system underlying the disbursement process, FMS developed an 
automated system, known as the Digital Signature Storage and 
Verification (DSSV) system, to manage all delegations and designations 
of authority for disbursement related functions. After one year of 
operation under the new system, FMS determined that significant changes 
could be made to the forms and process, to further streamline it. This 
revision of I TFM 4-1100 embodies those changes.

3. EXPIRATION PERIODS
Expiration periods for designations of Electronic Certification System 
(ECS) Security Administrator and Encryption Officer are changed from 
twelve (12) months from effective date of designation, to twenty-four 
(24) months from effective date of designation.

All existing designations to Treasury for Electronic Certification 
System Security Admin-istrators and Encryption Officers will be extended 
to expire twenty-four (24) months from the effective date of 
designation.

4. NEW FORMS AND PROCEDURES
This revision of I TFM 4-1100 makes significant changes in the 
procedures for designation and redesignation of positions related to the 
disbursement process. Several new forms are intro-duced (FMS Form 2958A, 
FMS Form 210A, FMS Form 210DEO, FMS Form 210RD, and FMS Form 210ECS), 
two forms are eliminated (FMS Form 210H and FMS Form 210RH), and minor 
revisions are made to the rest of the forms required by this chapter. 
New procedures are provided for delegations and designations of 
authority related to the Automated Standard Application for Payments 
(ASAP) program.

5. FORMS
Requests for forms described in I TFM 4-1100, Appendix 1, should be submitted to:

Property and Supply Section Facilities Management Division Financial 
Management Service Department of the Treasury Ardmore East Business 
Center 3361-L 75th Avenue Landover, MD 20785 (Telephone: 301-344-8577)

6. PAGE CHANGES
Remove Insert
Table of Contents for Table of Contents for Part 4 Part 4
I TFM 4-1100 I TFM 4-1100

7. EFFECTIVE DATE
Upon receipt.

8. INQUIRIES
Questions concerning this transmittal letter should be directed to:
Disbursement Management Division Operations Directorate Financial 
Management Service Department of the Treasury 401 14th Street, SW. 
Washington, DC 20227 (Telephone: 202-874-6800)
Commissioner Russell D. Morris Date: August 18, 1997