This part prescribes procedures and forms Government agencies use in reporting accounting transactions to the Department of the Treasury (Treasury).
Per the Budget and Accounting Procedures Act of 1950, Treasury must render overall Government financial reports to the President, the Congress and the public. Under this Act, each agency must furnish the Secretary of the Treasury with reports and information relating to the agency's financial condition and operations as the Secretary may require for effective performance. The Secretary's responsibilities include the system of central accounting and financial reporting for the Government.
Title 31 Code of Federal Regulations 281 provides further authority for the requirements in this part. See the Internet website at http://www.fms.treas.gov/ fedreg/cfr/312_cfr_281.txt.
Treasury consolidates all agencies' accounting results under a unified system of central accounting and financial reporting for the Government. The system of central accounting for the Federal Government's cash operations discloses complete and current monthly and fiscal year information on the following:
AND
The structure of the central accounts integrates, on a firm accounting basis, the following:
AND
The system of central accounts is based on the premise that no single Federal agency controls the receipt and payment of public funds. Instead, all Federal agencies that handle Government financial transactions must properly perform their function to support internal Government control and the system of central accounts. For example:
The system of accounts integrates the financial transactions reported by administrative agencies, disbursing and collecting officers, and Treasury. The following paragraphs summarize data consolidated in the central accounts:
A. Assets include:
B. Liabilities include:
C. Receipts and outlays include:
D. Surplus or deficit includes:
The system of accounts also includes certain transit accounts. These accounts are needed because of time lags in accounting or reporting to record, on a temporary basis during a fiscal year, certain transactions. For example, a transaction between two different Government agencies may be recorded in a transit account.
The individual receipt, appropriation and fund accounts constitute subsidiary accounts to the general ledger control accounts for budget receipts and expenditures and the liability accounts for deposit funds. (See I TFM 2-1500.)
Per the Accounting Procedures Act of 1950, integration of the administrative accounting of the various departments and agencies and the fiscal accounting of Treasury is based on cash transactions that are mutually applicable to Treasury and the operating agency accounts.
The administrative accounting of the executive departments and agencies goes beyond this for operating purposes. It deals with the following:
AND
Treasury does not carry administrative accounting data, beyond the area of cash operations, in the system of central accounts. On the contrary, the Financial Management Service (FMS) relies on the administrative accounting of individual agencies to supply data needed for central financial reporting purposes. Agencies' administrative accounting is firmly linked to FMS through the reciprocal relationship of the accounts for cash transactions.
The Financial Management Service (FMS) is increasing its efforts to create electronic options for information submittals to and transactions with the Department of the Treasury. The efforts reflect a changing business environment where electronic processes are becoming more common because of increased efficiency and convenience. These efforts also are the direct result of the Government Paperwork Elimination Act, which requires Federal agencies to provide electronic options for transactions with Government.
Treasury has developed a website on which most forms produced by FMS or that support FMS products and services may be found at http://www.fms.treas.gov/forms.html. All departments and agencies should use standard accounting and reporting forms and related procedures, including those prescribed by the General Accounting Office unless exempted by law or FMS. Departments and agencies may develop and submit their own forms if the forms include the required data elements.
The appendix to each chapter, as applicable, will include a listing and samples of the forms.
Directives Management Branch
Financial Management Service
Department of the Treasury
3700 East-West Highway, Room 515C
Hyattsville, MD 20782
Telephone: 202-874-9928
1. Purpose
This transmittal letter releases I TFM 2-1000: Introduction. This part prescribes procedures and forms Government agencies use in reporting accounting transactions to the Department of the Treasury.
Note: FMS is phasing out the printed distribution of TFM releases. This update will be the last printed release for this chapter. Users may access the TFM via the Internet at the following website: http://www.fms.treas.gov/tfm/index.html. Effective December 2001, all TFM releases will be available on the Internet only.
2. Page Changes
Remove
I TFM 2-1000 (T/L 537)
Insert
I TFM 2-1000
3. Effective Date
Upon receipt.
4. Inquiries
Direct questions concerning this transmittal letter to:
Directives Management Branch
Financial Management Service
Department of the Treasury
3700 East-West Highway, Room 515C
Hyattsville, MD 20782
Telephone: 202-874-9928
Date: April 24, 2001
Richard L. Gregg
Commissioner