Privacy Impact Assessment – Embedded Quality Submission Processing Web Site
EQSP Web Site System Overview
The Embedded Quality Submission Processing (EQSP) Web Site will be used to provide information to the EQSP User Community on a daily basis. The site contains useful program information and links to existing IRS Intranet web resources (such as training materials). The site also provides EQSP system status information. The present location of the system is: http://win.web.irs.gov/EQSP/Main.htm
System of Records Number(s)
NONE
Data in the System
1. Describe the information (data elements and fields) available in the system in the following categories:
A. Taxpayer
B. Employee
C. Audit Trail Information (including employee log-in info)
D. Other (Describe)
No personal data is available on these web pages, only text and links to other web pages.
2. Describe/identify which data elements are obtained from files, databases, individuals, or any other sources.
A. IRS
B. Taxpayer
C. Employee
D. Other Federal Agencies (List agency)
E. State and Local Agencies (List agency)
F. Other third party sources (Describe)
NONE
3. Is each data item required for the business purpose of the system? Explain. N/A
4. How will each data item be verified for accuracy, timeliness, and completeness? N/A
5. Is there another source for the data? Explain how that source is or is not used. NONE.
6. Generally, how will data be retrieved by the user?
Viewing information Web pages
7. Is the data retrievable by a personal identifier such as name, SSN, or other unique identifier? NO
Access to the Data
8. Who will have access to the data in the system (Users, Managers, System Administrators, Developers, Others)?
Users of the EQSP System.
9. How is access to the data by a user determined and by whom?
EQSP web pages are available to all users of the IRS Intranet site.
10. Do other IRS systems provide, receive, or share data in the system? If YES, list the system(s) and describe which data is shared. If NO, continue to Question 12. NO
11. Have the IRS systems described in Item 10 received an approved Security Certification and Privacy Impact Assessment? N/A
12. Will other agencies provide, receive, or share data in any form with this system? NO
Administrative Controls of Data
13. What are the procedures for eliminating the data at the end of the retention period?
N/A – content of the web pages will be periodically updated and refreshed, but there is no requirement to eliminate this type of informational material.
14. Will this system use technology in a new way? If "YES" describe. If "NO" go to Question 15. NO
15. Will this system be used to identify or locate individuals or groups? If so, describe the business purpose for this capability. n/a
16. Will this system provide the capability to monitor individuals or groups? If yes, describe the business purpose for this capability and the controls established to prevent unauthorized monitoring. n/a
17. Can use of the system allow IRS to treat taxpayers, employees, or others, differently? Explain. NO
18. Does the system ensure "due process" by allowing affected parties to respond to any negative determination, prior to final action? N/A
19. If the system is web-based, does it use persistent cookies or other tracking devices to identify web visitors?
No cookies of any kind are used other than those approved for use on the Intranet site itself. All appropriate privacy statements and departure notices are accessible to web site visitors as required by the Electronic Government Act of 2002.
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