Ordering Flu Vaccines that are not currently on the Federal Contract—including Fluvirin Novartis .5ml Luer Lock single dose pre-filled syringe 66521-0111-02  and CSL vaccines.  (Must have the Non-Federal Contract table file dated 10/09/08 loaded in your VACMAN.)

In VACMAN 4.1.4.2, non-federal flu vaccine can be ordered only from the Order Entry (Multi-Order) screen.  Please note, in VACMAN 4.1.4.2, there are known issues with the Order Entry (Multi-Order) screen that will be fixed in the next VACMAN release (version 4.1.4.3); however, the screen still can be used to order non-federal flu vaccine if you following the guidance below.  

Before entering any flu vaccine orders in the Order Entry (Multi-Order) screen, please check the Provider Order screen.  If there is no saved Provider Order, do not enter flu as the first order on the Order Entry (Multi-Order) screen.  If there is no saved Provider Order and you enter a flu order on the first row of the Order Entry (Multi-Order) screen, you will get the message:  “File in Use.”  If you get this message, exit VACMAN.  Upon re-entering VACMAN, enter and save a Provider Order.  You can then enter flu orders on the Order Entry (Multi-Order) screen.

You are required to enter a cost for the vaccine on this screen.  Remember that this amount will show up on the shipping list from McKesson.  If you do not have a negotiated price for the vaccine because this vaccine is part of the swap out for the original Novartis syringe you ordered on the CDC contract, we suggest you enter $1.00 as the vaccine cost.    

(image, order entry layout form , highlighting flu “Vaccine Code selection” , “Vaccine Description” 0.5 ML Luer lock single dose pre-filled, Novartis,  for 10 Doses.)

This document can be found on the CDC website at:
http://www.cdc.gov/vaccines/programs/vmbip/downloads/newsletters/downloads/newsletters/ordering-flu-vac.rtf