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SCS Task Group on the Function of the Authority File
Charge and members
In 1999 the Standing Committee on Standards Cross-Reference Task Group- issued
a report in which was contained a section entitled "Broad
principles" which noted three major themes. These themes could be summarized
as 1) the need to articulate the differences between shared authority data
and data appropriate for local authority files; 2) the role of the authority
file as a maintenance tool; 3) the concern for users in a more global environment.
At the November 2000 PCC Policy Committee meeting, committee members discussed
the first two of these themes. A decision was made to form a task group to
articulate the issues involved.
A new SCS Task Group on the Function of the Shared Authority File is convened
with the following charge:
- Articulate the differences between shared authority data and data appropriate
for local authority files. In doing this, consider the factors that form
the basis of determining what data is appropriate to share and what data
should remain local.
- Examine and make recommendations on issues related to the use of authority
records to support maintenance of bibliographic records. More particularly,
should references, originally designed to provide access to authority headings
in support of the information function of the authority file, also be used
to link old or user-friendly headings to new ones to support the maintenance
of headings in bibliographic records? Should the information purpose of data
be kept separate and distinct from some other use of it? If it is judged
that one of the uses of authority records is to support maintenance of bibliographic
records, what mechanisms other than references, if any, might achieve this
purpose?
The final report should be pragmatic with recommendations for harmonizing
local authority file requirements with national/international requirements.
Time frame
An interim report is due to the SCS by January 1, 2002. The report should
contain a description of progress on the charge.
A final report is due to the SCS on June 1, 2002.
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