General Information and Policies
NLM Informatics Training Conference
Frequently Asked Questions
Forms: Annual Progress Report
- PHS 2590, revised 11/2007
- Due by May 1 each year
- Mail one paper copy to:
-
- Division of Extramural Activities Support, OER
National Institutes of Health
6705 Rockledge Dr, Room 2207, MSC 7987
Bethesda, MD 20892-7987 (for regular or U.S. Postal Service Express mail)
Bethesda, MD 20817 (for other courier/express mail delivery only)
Phone Number: 301-594-6584
- If we request revisions, email electronic copy to program analyst, Mark Siegal, siegalm@mail.nih.gov
Forms: Statement of Appointment
- PHS 2271, revised 11/2007
- Due upon appointment: no form = no trainee reimbursement
- Submit a new form for each year of trainee's appointment
- Mail one paper copy to your grant specialist:
-
- NLM Extramural Programs
Rockledge 1, Suite 301
6705 Rockledge Dr
Bethesda, MD 20892
- Common problems
-
- Appointment period missing or incorrect
- Grant number incomplete
- Social Security Number (last 4 digits) missing
- Stipend levels should match approved levels or provide justification
- Eventually, appointment forms will be submitted electronically via eRA Commons (xTrain), maybe July 2009
Forms: Termination Notice
- PHS 416-7, revised 10/2005
- Due upon termination of trainee
- Submit one termination form at end of trainee's NLM training
- Mail one paper copy to your grant specialist:
-
- NLM Extramural Programs
Rockledge 1, Suite 301
6705 Rockledge Dr
Bethesda, MD 20892
- Eventually, termination forms will be submitted electronically via eRA Commons (xTrain), maybe July 2009
Forms: Financial status report (FSR)
Stipends
- Initial year of support for a given trainee: stipend is found on the NLM stipend table
-
- Predoc initial stipend based on years of experience and prior degree type
- Postdoc initial stipend based on years of experience only
- Each subsequent year of support for that trainee:
-
- Predoc: stipend is increased by 5%
- Postdoc: years of experience (on NLM/NRSA stipend table)
- Maximum term of appointment, in aggregate, including any individual NLM fellowship
-
- Predoc: 4 years
- Postdoc: 3 years
Stipends Table for FY 2008
Stipend for a given trainee’s initial year of support
Predocs: each subsequent year of support for that trainee is increased 5%
Postdocs: each subsequent year based on stipend table for years of experience
| Prior degree |
Years of experience
|
|
0
|
1
|
2
|
3
|
4
|
5
|
6
|
7+
|
Predoc
(any degree not specified below) |
$20,772 |
$22,772 |
$24,772 |
$26,772 |
$28,772 |
$30,772 |
$32,772 |
$34,772 |
Predoc
(B.S. in computer science or engineering) |
$22,772 |
$24,772 |
$26,772 |
$28,772 |
$30,772 |
$32,772 |
$34,772 |
$36,772 |
Predoc
(M.S. in computer science, engineering, biological sciences, mathematics, or library and information science) |
$25,772 |
$27,772 |
$29,772 |
$31,772 |
$33,772 |
$35,772 |
$37,772 |
$39,772 |
Postdoc
(any degree) |
$36,996 |
$38,976 |
$41,796 |
$43,428 |
$45,048 |
$46,992 |
$48,852 |
$51,036 |
Stipends: Examples
- Predoc is appointed with 3 years of experience and a B.S. in computer science, and stays on training grant for 4 years total
-
- Year 1 stipend: $28,772 (from NLM stipend table)
- Year 2 stipend: $30,211 ($28,772 + 5% increase)
- Year 3 stipend: $31,721 ($30,211 + 5% increase)
- Year 4 stipend: $33,307 ($31,721 + 5% increase)
- Postdoc is appointed with 5 years of experience and stays on training grant for 3 years total
-
- Year 1 stipend: $46,992 (from NLM/NRSA stipend table)
- Year 2 stipend: $48,852 (from NLM/NRSA stipend table)
- Year 3 stipend: $51,036 (from NLM/NRSA stipend table)
Tuition
- Tuition Reimbursement:
-
- Predocs: 60% of tuition requested = up to $16,000
- Postdocs: 60% of tuition requested = up to $16,000
- STTPs (short-term training program for minority recruitment): 1/4 of predoc = up to $4,000
- Degree and non-degree programs receive equal treatment for tuition reimbursement
- Provide full tuition amount when filling out annual progress report
-
- NLM will calculate tuition reimbursement based on full tuition
Unobligated Grant Balances
- NLM does not approve carryover of unobligated/unexpended grant funding balances from prior budget periods
- Unobligated balances are used to offset the next active budget period of the grant
- Grantees should regularly check their Federal Cash Transaction Reports (PMS-272) authorization
For All Grantees: Conflict of Interest
- Each grantee institution must:
-
- Enforce a written policy on conflict of interest that complies with the NIH regulations
- Inform investigators of the institution's policy and NIH regulation
- Inform investigators of their reporting responsibilities
- Provide adequate guidelines for enforcement mechanisms and sanctions where appropriate
- Investigator reporting responsibilities differ by institution
-
- At a minimum, must report "significant financial interests" (including those of spouse and dependent children) that would affect or appear to affect the research
- Conflict of interest website: http://grants.nih.gov/grants/policy/coi/
For All Grantees: Public Access Mandate
- All final peer-reviewed manuscripts arising from NIH funds must be submitted to PubMed Central upon acceptance for publication
-
- Includes trainee publications resulting from NLM training grant
- Requirement as of April 7, 2008
- NIH progress reports, applications, and proposals must include the PubMed Central reference number (PMCID) when citing a paper that falls under the policy and arose from an NIH award
-
- Requirement as of May 25, 2008
- Some journals automatically submit published articles to PMC: http://publicaccess.nih.gov/submit_process_journals.htm
- Otherwise, PI must submit via NIH Manuscript Submission system: http://www.nihms.nih.gov
- Public access website: http://publicaccess.nih.gov
Email or call us anytime with questions
- Filling out forms? Contact your grant specialist:
-
- Arnita Miles: Columbia, Johns Hopkins, Minnesota, Pittsburgh, UCLA, Utah, Wisconsin
- Andrew Diggs: Harvard, Missouri, Rice, Stanford, UC Irvine, Washington
- Ebony Simmons: Colorado, Indiana, OHSU, South Carolina, Vanderbilt, Virginia, Yale
- Program related? Contact program officer, Dr. Valerie Florance
- When in doubt? Contact program analyst, Mark Siegal
- Contact info: http://www.nlm.nih.gov/ep/Staff.html
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