Timekeeping System Reviews

Organizations receiving NSF awards are required to have adequate timekeeping systems. As specified in applicable cost principles, at a minimum, adequate time and effort records contain the following:

• The name and signature of the employee
• The total effort of the employee for the pay period
• A breakdown of how the employee expended their effort during the pay period (i.e.,project, general and administrative, vacation, sick, leave without pay, etc.)
• The name and signature of the employee's supervisor

Organizations should provide a sample copy of their time and effort record as an attachment to the "Financial Management System Questionnaire" which organizations are required to provide NSF as part of CAAR's Accounting System Review.

See time and effort reporting requirements for:

• Non Profit Organizations
• Profit Organizations
• State, Local, and Indian Tribal Governments
• Colleges & Universities

See sample of time and effort reports for:

• Non Profit Organizations
  [Excel Format] [PDF Format]
• Profit Organizations
  [Excel Format] [PDF Format]
• State, Local, and Indian Tribal Governments
  [Excel Format] [PDF Format]
• Colleges & Universities
  Example 1: [Excel Format] [PDF Format]
  Example 2: [Excel Format] [PDF Format]