VMBIP Newsletter – August 8, 2008
Please scroll past the charts for VMBIP updates.
McKesson Performance Dashboard 
CDC Weekly Performance Metric Scorecard

A.
Metric: 80 percent – 3 Day Shipments (Orders without Backorder Lines or Allocated Vaccine Orders)
Week Ending 7-18-08:  96.5 percent
Week Ending 7-25-08:  99.4 percent
Week Ending 8-1-08: 97.0 percent
Weighted Average Last 3 Weeks: 97.5 percent 
Explanation:  None

B.
Metric: 100 percent – 5 Day Shipments (Orders without Backorder Lines or Allocated Vaccine Orders)
Week Ending 7-18-08:  100 percent
Week Ending 7-25-08:  99.9 percent
Week Ending 8-1-08: 98.8 percent
Weighted Average Last 3 Weeks: 99.5 percent 
Explanation:  none

C1
Metric: 99 percent Order Quality (McKesson Responsibility)
Week Ending 7-18-08:  100 percent
Week Ending 7-25-08:  100 percent
Week Ending 8-1-08: 100 percent
Weighted Average Last 3 Weeks: 100 percent  
Explanation:  none

C2
Metric: 99 percent Order Quality (All Responsibility – all error types)
Week Ending 7-18-08:  98.62 percent
Week Ending 7-25-08:  97.52 percent
Week Ending 8-1-08:  99.09 percent
Weighted Average Last 3 Weeks:  98.37 percent
Explanation:  none

D
Metric: 99.75 percent – Cold Chain Quality
Week Ending 7-18-08:  100 percent
Week Ending 7-25-08:  100 percent
Week Ending 8-1-08: 100 percent
Weighted Average Last 3 Week: percent  
Explanation:  none

E
Metric: Vaccine Receipt and Put Away and CDC Transmission
Week Ending 7-18-08:  100 percent
Week Ending 7-25-08:  98 percent
Week Ending 8-1-08: 100 percent
Weighted Average Last 3 Weeks: 99 percent  
Explanation:  
7/25: MCK – Three receipts were received into system but not transmitted to CDC within the metric due to systems error that has since been corrected.
7/18: CDC/Grantee - One receipt arrived without paperwork identifying the owner (grantee) of the product, research took multiple days to complete.

F
Metric: State Funded PO Transmission
Week Ending 7-18-08:  91 percent
Week Ending 7-25-08:  100 percent
Week Ending 8-1-08:  100 percent
Weighted Average Last 3 Weeks: 99 percent 
Explanation:  None.

A. Percent of provider orders shipped within 3 days of McKesson receiving order from CDC; removes all lines of product on backorder (backorders or over-allocation) - an order is defined as all vaccines requested by a provider on a given day; a line (order line) is defined as the individual vaccines that make up the order		
B. Percent of provider orders shipped within 5 days of McKesson receiving order from CDC; removes all lines of product on backorder (backorders or over-allocation)	
C1. Percent of provider orders delivered with viable vaccine; excludes errors that aren't McKesson's responsibility – Return Reasons: Temp Monitor, non-compliant pack-out, mis-ship, undeliverable/customer not available, or carrier damageC2. Percent of provider orders delivered with viable vaccine; includes all errors for both CDC and McKesson: Return Reasons: see C1 for McKesson responsibility reasons and incorrect address/delivery info, site damaged, expired product, product recall, and other are CDC’s responsibility 
D.  Percent of provider orders delivered with cold chain maintained – Return Reason: Temp Monitor	
E.  Percent of CDC replenishment orders McKesson receives into inventory, receives into IT system, and  transmits to CDC within 24 (flu) / 48 (other) hrs of delivery by manufacturer	
F.  Percent of grantee replenishment orders McKesson faxes/e-mails receipt of to grantees within 48 hrs of delivery by manufacturer
 
Vaccines on Allocation HEPB-HIB, HIB (PedvaxHIB and ActHIB) and FLU;  Manufacture Shortage (Merck Hep A)
Vaccines placed on backorder during the most recent week: TD (150 doses) – new NDC for TD vaccine arrived after order

McKesson Performance Dashboard – Shipping Metrics by Distribution Center
CDC Weekly Performance Metric Scorecard

Memphis (8578)
A
Metric: 80 percent – 3 Day Shipments (Orders without Backorder Lines or Allocated Vaccine Orders)
Week Ending 7-18-08:  96.4 percent
Week Ending 7-25-08:  99.1 percent
Week Ending 8-1-08: 99.6 percent
Weighted Average Last 3 Weeks: 98.4 percent 
Explanation:  none

B.
Metric: 100 percent – 5 Day Shipments (Orders without Backorder Lines or Allocated Vaccine Orders)
Week Ending 7-18-08:  100 percent
Week Ending 7-25-08:  99.9 percent
Week Ending 8-1-08: 100 percent
Weighted Average Last 3 Weeks: 100 percent  
Explanation:  none

Sacramento (8576)
A
Metric: 80 percent – 3 Day Shipments (Orders without Backorder Lines or Allocated Vaccine Orders)
Week Ending 7-18-08:  96.7 percent
Week Ending 7-25-08:  100 percent
Week Ending 8-1-08: 91.2 percent
Weighted Average Last 3 Weeks: 95.2 percent 
Explanation:  none

B.
Metric: 100 percent – 5 Day Shipments (Orders without Backorder Lines or Allocated Vaccine Orders
Week Ending 7-18-08:  99.9 percent
Week Ending 7-25-08:  100 percent
Week Ending 8-1-08: 96.3 percent
Weighted Average Last 3 Weeks: 98.3 percent
Explanation:  none

A. Percent of provider orders shipped within 3 days of McKesson receiving order from CDC; removes all all lines of product on backorder (backorders or over-allocation)  - an order is defined as all vaccines requested by a provider on a given day; a line (order line) is defined as the individual vaccines that make up the order		
B. Percent of provider orders shipped within 5 days of McKesson receiving order from CDC; removes all lines of product on backorder (backorders or over-allocation)

VMBIP Updates

•	The VACMAN support staff apologizes for the delay in deploying VACMAN 4.1.4.  Initially the version 4.1.4 release was pulled back because of an error in the communications program that CDC runs to process grantee vaccine order packages.  While working on that bug, three issues with the VACMAN 4.1.3.1 application were reported.  We are currently addressing those issues before re-deploying VACMAN 4.1.4.  Because we have now made changes to the VACMAN application, it will be re-released as VACMAN 4.1.4.1.  A release date has not been established.  As soon as VACMAN 4.1.4.1 is ready for release, the support staff will finalize content for a training webinar.  This effort is currently in the planning phase; however, we hope that we will be able to deliver this training to you in conjunction with the VACMAN 4.1.4.1 release.
•	The minutes from the VTrckS Grantee Advisory Committee (GAC) meetings are now available on the VMBIP website, VTrckS page at http://www.cdc.gov/vaccines/programs/vmbip/vtrcks.htm.  Subsequent minutes will be posted as they become available.  If you have questions or comments, please contact any member of the GAC.
•	Pentacel vaccine is available at both distribution centers and can be ordered in VACMAN.  Notification will go out when Rotarix and Kinrix are available at both distribution centers.

As a reminder, VMBIP related all-grantee messages are posted to the VMBIP website at: http//www.cdc.gov/vaccines/programs/vmbip/documents.htm and previous newsletters are posted at http//www.cdc.gov/vaccines/programs/vmbip/newsletters.htm 

If you have any questions or comments about the contents of this email, please contact Brad Prescott bap3@cdc.gov or Julie Orta jio7@cdc.gov, with a cc to your project officer. 

Brad Prescott
Project Lead
Vaccine Management Business Improvement Project 
Immunization Services Division 
Centers for Disease Control and Prevention
404-639-8796 (direct)
404-639-8627 (fax)
bap3@cdc.gov

This document can be found on the CDC website at:
http://www.cdc.gov/vaccines/programs/vmbip/downloads/newsletters/vmbip-nl-08-08-08.rtf