VMBIP Newsletter – May 23, 2008
Please scroll past the charts for VMBIP updates.
McKesson Performance Dashboard 
CDC Weekly Performance Metric Scorecard

A.
Metric: 80 percent – 3 Day Shipments (Orders without Backorder Lines or Allocated Vaccine Orders)
Week Ending May 2, 2008:  99.4 percent
Week Ending May 9, 2008:  86 percent
Week Ending May 16, 2008:  65.5 percent
Weighted Average Last 3 Weeks:  80.6 percent
Explanation:  May 15:  On May 5 a duplicate order was received and the entire order file delivered to McKesson was not loaded into SAP.  The duplicate was resolved, a corrected file was sent to McKesson, and the data was loaded into SAP on May 7.  However, the CDC process dates (McKesson process start dates) for the delayed file still reflected May 5.  when the May 5 orders re removed, the metrics are 73.8 percent (3 Day) and 99.98 percent (5 Day).

B.
Metric: 100 percent – 5 Day Shipments (Orders without Backorder Lines or Allocated Vaccine Orders
Week Ending May 2, 2008:  99.7 percent
Week Ending May 9, 2008:  100 percent
Week Ending May 16, 2008:  97.8 percent
Weighted Average Last 3 Weeks:  99 percent
Explanation:  none

C1
Metric: 99 percent Order Quality (McKesson Responsibility)
Week Ending May 2, 2008:  99.57 percent
Week Ending May 9, 2008:  99.99 percent
Week Ending May 16, 2008:  99.94 percent
Weighted Average Last 3 Weeks:  99.88 percent
Explanation:  none

C2
Metric: 99 percent Order Quality (All Responsibility – all error types)
Week Ending May 2, 2008:  98.23 percent
Week Ending May 9, 2008:  99.99 percent
Week Ending May 16, 2008:  99.14 percent
Weighted Average Last 3 Weeks:  99.27 percent
Explanation:  none

D
Metric: 99.75 percent – Cold Chain Quality
Week Ending May 2, 2008:  99.9 percent
Week Ending May 9, 2008:  99.99 percent
Week Ending May 16, 2008:  99.95 percent
Weighted Average Last 3 Weeks:  99.95 percent
Explanation:  none

E
Metric: Vaccine Receipt and Put Away and CDC Transmission
Week Ending May 2, 2008:  100 percent
Week Ending May 9, 2008:  100 percent
Week Ending May 16, 2008:  99 percent
Weighted Average Last 3 Weeks:  100 percent
Explanation:  May 16: Received short dated product and had to wait on approval form CDC to receive into inventory.

F
Metric: State Funded PO Transmission
Week Ending May 2, 2008:  100 percent
Week Ending May 9, 2008:  100 percent
Week Ending May 16, 2008:  100 percent
Weighted Average Last 3 Weeks:  100 percent
Explanation:  None.

A.   percent of provider orders shipped within 3 days of McKesson receiving order from CDC; removes all orders which include an allocated vaccine, and all lines of product on backorder  - an order is defined as all vaccines requested by a provider on a given day; a line (order line) is defined as the individual vaccines that make up the order		 
B.    percent of provider orders shipped within 5 days of McKesson receiving order from CDC; removes all orders which include an allocated vaccine, and all lines of product on backorder	
C1.   percent of provider orders delivered with viable vaccine; excludes errors that aren't McKesson's responsibility – Return Reasons: Temp Monitor, non-compliant pack-out, mis-ship, undeliverable or customer not available, or carrier damage
C2.    percent of provider orders delivered with viable vaccine; includes all errors for both CDC and McKesson: Return Reasons: see C1 for McKesson responsibility reasons and incorrect address and delivery info, site damaged, expired product, product recall, and other are CDC’s responsibility 
D.    percent of provider orders delivered with cold chain maintained – Return Reason: Temp Monitor	
E.    percent of CDC replenishment orders McKesson receives into inventory, receives into IT system, and transmits to CDC within 24 (flu) and 48 (other) hrs of delivery by manufacturer
F.    percent of grantee replenishment orders McKesson faxes and e-mails receipt of to grantees within 48 hrs of delivery by manufacturer

Vaccines on Allocation DTAP-HIB, HEPB-HIB, HIB (TriHIBit, PedvaxHIB and ActHIB) and FLU
Vaccines placed on backorder during the most recent week: DTAP-HIB (415 doses) – low inventory at Memphis was depleted.  Additional inventory en route; TD (2210 doses) – Manufacturer was shipping short-dated vaccine and CDC chose to wait until full shelf-life was available before reordering. Inventory was ordered last week and should arrive in the next few days 

McKesson Performance Dashboard – Shipping Metrics by Distribution Center
CDC Weekly Performance Metric Scorecard

Memphis (8578)
A
Metric: 80 percent – 3 Day Shipments (Orders without Backorder Lines or Allocated Vaccine Orders)
Week Ending May 2, 2008:  99.9 percent
Week Ending May 9, 2008:  87 percent
Week Ending May 16, 2008:  58.1 percent
Weighted Average Last 3 Weeks:  78.8 percent
Explanation:  none

B.
Metric: 100 percent – 5 Day Shipments (Orders without Backorder Lines or Allocated Vaccine Orders
Week Ending May 2, 2008:   100 percent
Week Ending May 9, 2008:  100 percent
Week Ending May 16, 2008:  96.7 percent
Weighted Average Last 3 Weeks:  98.7 percent
Explanation:  none

Sacramento (8576)
A
Metric: 80 percent – 3 Day Shipments (Orders without Backorder Lines or Allocated Vaccine Orders)
Week Ending May 2, 2008:  98 percent
Week Ending May 9, 2008:  83.2 percent
Week Ending May 16, 2008:  80.6 percent
Weighted Average Last 3 Weeks:  85 percent
Explanation:  none

B.
Metric: 100 percent – 5 Day Shipments (Orders without Backorder Lines or Allocated Vaccine Orders
Week Ending May 2, 2008:  99 percent
Week Ending May 9, 2008:  100 percent
Week Ending May 16, 2008:  99.9 percent
Weighted Average Last 3 Weeks:  99.8 percent
Explanation:  none
 
A.   percent of provider orders shipped within 3 days of McKesson receiving order from CDC; removes all orders which include an allocated vaccine, and all lines of product on backorder – an order is defined as all vaccines requested by a provider on a given day; a line (order line) is defined as the individual vaccines that make up the order
B.   percent of provider orders shipped within 5 days of McKesson receiving order from CDC; removes all orders which include an allocated vaccine, and all lines of product on backorder

VMBIP Updates

•	The VTrckS project will have a kick-off meeting with Lead subject matter experts (SMEs) on June 4, 2008.  All SMEs have been notified that the next phase of blueprint, review, and acceptance will begin on June 5, 2008.  This phase will ensure that the needs of CDC, grantees, and providers are well represented in the solution design.  We will keep you informed as new information becomes available.

•	McKesson Specialty Distribution has been alerted to some instances in which providers have found vaccine packages left out on their doorstep.  When providers have a FedEx signature release on file, it allows FedEx to drop off any FedEx package without a signature.  CDC and McKesson cannot override the signature release on file for McKesson shipments.  You may want to consider recommending that your providers cancel their signature release on file; however, such a cancellation will apply to all packages (vaccine and otherwise).

As a reminder, VMBIP related all grantee messages are posted to the VMBIP website at: http//www.cdc.gov/vaccines/programs/vmbip/documents.htm and previous newsletters are posted at http//www.cdc.gov/vaccines/programs/vmbip/newsletters.htm 

If you have any questions or comments about the contents of this email, please contact Brad Prescott bap3@cdc.gov   or Julie Orta jio7@cdc.gov , with a cc to your project officer. 

This document can be found on the CDC website at:
http://www.cdc.gov/vaccines/programs/vmbip/downloads/newsletters/vmbip-nl-05-23-08.rtf