National Archives and Records Administration
General Records Schedule
GRS Transmittal No. 10
April 2003
TO: Heads of Federal agencies
1. What does this document do?
GRS Transmittal 10 transmits General Records Schedule (GRS) 24, which provides disposition authorities for Information Technology (IT) Operations and Management Records common to most or all Federal agencies.
2. What are agency GRS 24 responsibilities?
Agencies are to apply the dispositions contained in GRS 24 to their IT Operations and Management records, unless your agency already has a NARA-approved agency records disposition schedule for the same series or system of records. In that case, 36 FR 1228.42(b) allows you to apply either the disposition instructions in GRS 24 or the disposition instructions previously approved by NARA. The chosen authority must be applied on an agency-wide basis. You must notify NARA within 90 days of this GRS Transmittal No. 10 if you intend to continue using the agency schedule.
3. How do I apply GRS 24 to IT Operations and Management records in my agency?
Identify the IT Operations and Management records in your agency, compare those records with the records listed in GRS 24, and for those records included in GRS 24, apply the dispositions. A finding aid to the records covered by GRS 24 is included with this transmittal and it will help you identify your agency records included in the GRS.
4. What do I do if my agency needs to deviate from the disposition provisions in GRS 24?
As required by NARA regulation 36 FR 1228.42(c), if an agency needs to deviate from the mandatory disposition provisions an SF 115, Request for Records Disposition Authority, must be submitted to NARA. A written justification explaining why the agency needs the records for a different period of time must accompany the SF 115.
5. What do I do if I already have an approved disposition authority that covers the IT Operations and Management records in my agency?
As prescribed by 36 FR 1228.40 and 1228.42, if your agency has an approved disposition authority for its IT Operations and Management records, that authority may be applied if you notify NARA in writing.
6. What do I do with IT Operations and Management records in my agency that are not covered by GRS 24?
If the IT Operations and Management records in your agency are not covered by GRS 24 but are included in other approved disposition authorities, those authorities still apply. If IT Operations and Management records in your agency are not covered by GRS 24 or an approved disposition authority, you must submit to NARA an SF 115 to request disposition authority for those records.
7. How is GRS 24 being distributed?
GRS 24 is being distributed electronically via e-mail to your agency records officer.
8. How do I get other copies of GRS 24?
GRS 24 is available for downloading from the NARA web site (http://www.archives.gov/
records-mgmt/records-schedules.html) in HTML, MS Word, and PDF formats.
9. How does GRS 24 affect the other general records schedules covered by GRS Transmittal 8?
GRS 24 is a new general records schedule. The general records schedules covered by GRS Transmittal 8 are still in force.
10. Whom do I contact for further information?
Address questions to the appraiser in our Life Cycle Management Division with whom your agency normally works.
JOHN W. CARLIN
Archivist of the United States
