STATES’ PERSPECTIVE: ROLE OF THE POLICY ACADEMY
PLANNING COMMITTEE MEMBERS AT POLICY ACADEMIES
For a variety of reasons largely related to existing workload assignments,
the members of the Policy Academy Planning Committee (PAPC) are compelled
to maintain a more limited approach to our involvement with the States
as they progress through the Policy Academy (PA) experience. The responsibility
for tracking individual State progress and achievements, assessing TA
requests and facilitating peer to peer networks will be accomplished
through the involvement of other resources that would include consultants
and Internet technology.
Notwithstanding these limitations, we have outlined below the roles
in which the Planning Committee members will function and through which
they will relate to the States. As future plans for the Policy Academies
evolve, the responsibilities of the PAPC members may also be amended.
Interested Observers
PAPC members will act as Interested Observers (IO) in the individual
State Action Plan drafting meetings. The duties of the IO are to listen,
and take notes to assist in their review of the draft Action Plans or
to share with the Facilitator. The IO may participate in the discussions
or in response to questions put to them by the State Team members. The
PAPC member will balance their comments as to be informative and helpful
without dominating the process. The number of States the IO will actually
observe depends on the programmatic expertise and availability of any
particular PAPC member.
Lead Reviewer
Each draft State Action Plan will be assigned to a PAPC member who
will serve as the Lead Reviewer of the State Action Plan. A Lead Reviewer
will have also acted as an IO for the State Plan to which they are assigned,
so that their comments will be informed by their observations. Additional
PAPC members will be assigned to create Review Teams of 3 to 4 persons.
Management By Exception
Finally, it will be expected that PAPC members will serve in the Post-Academy
Technical Assistance phase as Managers by Exception. This approach means
that PAPC members with the relevant expertise will communicate directly
with the State only if the consultants cannot provide the needed resource.
If you have any additional questions please contact Jamie Hart of HSR,
Inc.
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