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Check Out and Renew Library Materials

Borrowing Library Materials
Loan Periods
Renewing Items
Requesting An Item That Is Checked Out / Recalling Items
Circulation Desk: 410-293-6945

 

BORROWING LIBRARY MATERIALS 

Library materials may be checked out at the Circulation Desk on the first floor of the Nimitz Library. 
  • Midshipmen. Midshipmen will be asked to provide their alpha code when checking out library materials.
  • Faculty and Staff. Since not all Circulation Department staff will recognize faculty and staff by sight, those not in uniform may be asked to show their USNA or military ID.
  • USNA Family Members. Immediate family members of civilian and military personnel assigned to the Annapolis Area command will be issued a library card when they first check out material. Either this library card or appropriate alternate ID must be shown when checking out library materials.
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LOAN PERIODS 


MIDSHIPMEN 
 Material Loan Period Renewals*
Books  2 weeks unlimited 
Government documents  2 weeks unlimited 
Books on CD/tape 2 weeks one
DVD's 3 days  one
Music CD's  3 days  one
Videos 3 days  one
Laptop computers
(Library Use Only)		 3 hours one
*as long as there are no pending requests

**The most recent issue of a periodical does not circulate.

[Note: Honors, Trident, and VGEP students are permitted the same borrowing privileges as faculty. See below.]

[Note: At the end of the academic year, all library materials must be physically returned and may be immediately checked out again if there are no pending requests. In December, items may be renewed online, by phone, via email, or by bringing them to the Circulation Desk.] 
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FACULTY 
 Material Loan Period Renewals*
Books  1 semester  unlimited
Government documents  1 semester  unlimited
Bound periodicals 1 week none
Current periodicals ** 1 day  none
Books on CD/tape 2 weeks one
DVD's 1 week  one
Music CD's  1 week  one
Videos 1 week one
Laptop computers 
(Library Use Only) 		 3 hours one
*as long as there are no pending requests

**The most recent issue of a periodical does not circulate.

[Note: At the end of the academic year, all library materials must be physically returned and may be immediately checked out again if there are no pending requests. In December, items may be renewed online, by phone, via email, or by bringing them to the Circulation Desk.] 
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STAFF AND OTHER PATRONS 
 Material Loan Period  Renewals*
Books  2 weeks one 
Government documents  2 weeks one
Books on CD/tape 2 weeks one
DVD's 1 week  one
Music CD's  1 week  one
Videos 1 week  one
Laptop computers 
(Library Use Only)		 3 hours one

*as long as there are no pending requests

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RENEWING ITEMS

Material can be renewed, in person, at the Circulation Desk, by calling the Circulation Department (410-293-6945) or by sending e-mail to the Circulation Department.

To renew items online please follow this link: View Patron Record. 

Important Note:

♦ Midshipmen, who want to use the online features, must come to the circulation desk and ask for a library card.

♦ Items with current holds will not be renewed and must be returned on or before the due date.

♦ At the end of the academic year, May 15th, all material on loan must be returned to the Circulation Desk for renewal. 

There are no limits on the number of times a faculty member or a midshipman can renew a book as long as there are no holds pending. Staff and other borrowers are normally limited to one renewal. If additional renewals are needed contact the Circulation Department Head.

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REQUESTING AN ITEM THAT IS CHECKED OUT / RECALLING ITEMS 

Items that have been on loan for less than one week will not normally be recalled. If the current borrower has had the item for at least 7 days Circulation staff will ask the borrower to return the item for you to use. If these standard procedures will not meet your needs please speak to a staff member at the Circulation Desk or contact the Circulation Department Head.

If the Nimitz Library catalog shows that the item you need is checked out, you may request that it be held for you upon its return to the Library.

To use the online catalog to request that a hold be placed on an item:

  1. Open the record for the item you wish to be held.
  2. Click on the blue "Request" button at the top of the screen.
  3. Enter your name and library barcode number when prompted. (If you do not know your barcode number, you may ask at the Circulation Desk or call x36945.)
  4. Enter any special instructions in the dialogue box [optional]. 
  5. Click "Submit" to send your request.
You may also take a printout of the item record to the Circulation Desk to place your request. 

You will be notified via email when the item has been returned to the Library. It will be held for you at the Circulation Desk for 7 days from the date notification is sent.

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Last updated: 28 November 2006

Nimitz Library - USNA
Comments and suggestions: Systems Librarian