Job Description (show details...)

Summary

Provides professional business, operational, and/or programmatic support for specialized functions, programs, and/or organizations. Specific duties may include, but are not necessarily limited to: providing resource and project management; conducting research and assembling data for assigned specialized reports, presentations, and/or planning documents; planning meetings and conferences; and assisting in the analysis, design and implementation of business, operational, and/or programmatic initiatives to ensure organizational objectives.

NOTE: This function is most closely related to professional support activities requiring specialized knowledge of functions, organizations, and/or programs.

For functions more closely related to generalized office and/or clerical-type support activities, see:

Administrative Assistant

For positions more closely related to the professional administrative management of business, operational, and/or programmatic activities, see:

Chief of Staff

Job Duties

1. Safety and security are a primary responsibility for all Laboratory employees. Maintains required safety and security training, assures safety and security compliance, and makes safety and security an integral part of every task, including taking the necessary steps to stop work if continuing the job is unsafe or compromises security.
2. Provides professional support for specialized functions, organizations, and/or programs, typically requiring the application of standard and/or established principles, theories, concepts, and techniques.
3. Conducts research and assembles data for assigned projects related to specialized functions, organizations, and/or programs for issues of moderately complex scope where analysis of situations or data requires a review of a variety of factors.
4. Under established directions, composes a variety of specialized reports, presentations, and/or planning documents related to specialized functions, organizations, and/or programs.
5. Under established directions, coordinates logistics, scheduling, announcements, and administrative facilitation of business, operational, and/or programmatic meetings and/or conferences.
6. Assists in the analysis, design, and/or implementation of business, operational, and/or programmatic initiatives to promote and ensure organizational objectives.
7. May assist in tracking and reporting progress toward business, operational, and/or programmatic goals and objectives.
8. Acts as a resource regarding, and may provide input on changes to policies, processes, procedures, and guidelines related to specialized functions, organizations, and/or programs.
9. Handles sensitive information and may handle classified matter.
10. Understands and adheres to all Laboratory and regulatory guidance and governance specific to policies and procedures.
11. Ensures all results, materials, processes, and final products meet quality specifications and are completed according to established requirements.
12. Fosters a mutually respectful work environment that is free from discrimination and harassment.

Job Knowledge

• Basic knowledge of and experience in a professional discipline relevant to specialized functions, organizations, and/or programs.
• Basic knowledge of and experience with standardized software packages and/or required software for specialized functions, organizations, and/or programs.
• Knowledge of the Laboratory's organizational structure and policies, practices, and procedures.
• Knowledge of policies, practices, and procedures related to the assigned areas specialized functions.
• Knowledge of governmental regulations and potential environmental impacts related to the assigned areas specialized functions.
• Excellent oral and written communication skills.
• Excellent customer service skills.
• Ability to interact effectively with all levels of internal and external personnel, including the ability to build effective working relationships.
• Ability to organize, prioritize, and follow-through to completion on multiple tasks, under strict deadlines and changing priorities.
• Ability to work with sensitive information and/or classified matter.

Education

• Position typically requires a minimum of two years related experience, or an equivalent combination of education and experience.
• Undergraduate coursework may be expected at this level.
  

Direction

A. Supervision Received

• Receives functional and operational direction from the assigned manager.

B. Supervision Exercised

• May provide guidance to administrative assistants and/or students.

C. Contacts

• Regular contact with all levels of Laboratory staff and management to provide professional support activities and information.
• May have regular contact with sources and affiliates external to the Laboratory to receive and/or convey information.

This description is not intended to be a complete statement of every aspect of the position, but rather to act as a guide to the essential functions to be performed. Assigned functions of this job may vary, and other duties and responsibilities may be assigned or changed at the discretion of management.